Definition

Plans, coordinates, evaluates, and directs the building maintenance, alteration, and repair, custodial, and grounds and equipment maintenance operations activities of a college; participates in the planning, design, review, and integration of construction projects.

Typical Duties

Directs the scheduling, assignment, and review of the work of building trades custodial, and grounds and equipment maintenance staff to ensure that college buildings, structures, grounds, and equipment are maintained and repaired according to established standards and timelines.

Ensures effective integration of new buildings and equipment with existing systems.

Evaluates bond projects for design, manageability, and consistency with other buildings.

Recommends and implements policies, procedures, and work standards involving maintenance and operations projects that improve efficiency and cost effectiveness.

Plans, directs, and maintains an effective preventative maintenance program for college buildings and associated equipment and systems.

Directs the allocation of resources to meet regular and special requirements and to respond to emergencies.

Meets with administrators and other officials to consult regarding facilities needs, funding, planning, design, feasibility, estimating costs and timing of maintenance, alteration, and capital outlay projects.

Inspects work projects in progress at various college locations to ensure compliance with District standards, Building, Health and Safety Codes and other applicable laws and regulations, and resolves deficiencies as needed.

In cooperation with District staff, develops proposals, and implements energy conservation programs and energy management systems.

Serves as liaison between college staff, administrators, and contract architectural and engineering firms.

Reviews construction related scope and budget documents and makes recommendations to college administrators.

Directs the inspection of maintenance contract work and recommends payment upon satisfactory completion.

Coordinates and directs the space planning process for college facilities and provides asset management analysis for best utilization of existing college facilities.

Plans and directs training programs for building trades, custodial, and grounds and equipment maintenance staff on policies, work methods, materials, equipment, and safety.

Directs the efficient processing of facility work orders through a computerized system.

Coordinates implementation of the Southern California Air Quality Management District (AQMD) regulations.

Administers the building trades, custodial operations, grounds and equipment maintenance, and utilities budgets and controls and authorizes expenditures in accordance with established limitations.

Certifies a college's Storm Water Pollution Prevention Plan (SWPPP) and authorizes an assigned contractor to enter the SWPPP into the SMARTS system.

Directs the requisition, receipt, and control of supplies, equipment, and materials for assigned areas.

Prepares building construction and service contract specifications.

Directs the safe disposal of hazardous and non-hazardous waste.

Prepares and/or directs the preparation of correspondence, reports, and presentations regarding assigned activities.

Directs the preparation and maintenance of comprehensive records related to staff, budget, funding, construction projects, and related activities.

Attends at a variety of on-site and off-site meetings and committees as the college representative, involving construction, building maintenance, alteration, and repair, equipment maintenance, and custodial and grounds operations activities.

Performs related duties as assigned.

Distinguishing Characteristics

A Director of College Facilities plans, coordinates, evaluates, and directs the building maintenance, alteration, and repair, custodial, and grounds and equipment maintenance operations activities of a college; participates in the planning, design, review, and integration of construction projects.

A General Foreman plans, coordinates, and supervises the work of skilled journey-level workers of at least three building trades and other staff assigned to work projects at a college, and has job site responsibility for various building trades projects.

An Operations Manager plans, coordinates, and directs the operational activities of a college campus.

Supervision

General direction is received from a classified administrator. General supervision is exercised over building trades, custodial, and grounds and equipment maintenance staff.

Class Qualifications

Knowledge of:

Principles, practices, and procedures pertaining to construction, building maintenance alteration, and repair, and custodial, grounds, and equipment maintenance operations of building complexes and appurtenances

Principles of management, training, and supervision

Principles of construction project management and scheduling

Principles of construction contracts, contracts administration, and management

Applicable State and local building codes, regulations, and administrative orders and ordinances

Methods, materials, and equipment used in various constructions, building maintenance, alteration, and repair, custodial, and grounds, and equipment maintenance specialties

Preventative maintenance methods and procedures

Inspection methods used in the construction industry

Energy usage and conservation concepts

Principles of budgetary preparation and management

Harmful effects of hazardous or toxic materials and the protection and safeguards required when working with or disposing such materials

Safety and health regulations and practices pertinent to maintenance and operations

Record and reporting systems

Capabilities of computer applications, systems, and hardware used in facilities management

Ability to:

Plan, direct, and administer a complex and diverse building maintenance, alteration, repair, and custodial and grounds maintenance program for a college

Effectively direct the work of others through subordinate supervisors

Analyze problems and situations, evaluate alternatives, and adopt an effective course of action

Develop and implement policies, procedures, and work standards to achieve goals and objectives set for assigned area

Analyze and evaluate the effectiveness of plans, procedures, and programs

Assure compliance with safety practices and various code requirements

Estimate project requirements and organize resources to meet goals and timelines

Act quickly in emergencies

Anticipate conditions, plan ahead, establish priorities, and meet schedules

Travel to on-site and off-site meetings

Travel to various locations to inspect work projects in progress

Motivate and develop others

Stimulate teamwork and promote cohesiveness to achieve departmental goals

Evaluate work methods and performance

Effectively utilize management information systems in the performance of duties

Prepare effective written and oral communications, reports, and presentations

Establish and maintain effective working relationships with administrators, contractors, and staff throughout the District

Read and interpret complex architectural and engineering designs, plans, and specifications

Analyze and interpret technical manuals

Learn specialized computer applications

Entrance Qualifications

Education:

A bachelor's degree from a recognized college or university preferably with a major in business or public administration, architecture, engineering, construction management, or a field closely related to facilities management.

Experience:

Five years of recent, full-time, paid experience in the management of building maintenance and repair operations of large commercial or public building complexes. Experience with the oversight of custodial and/or grounds maintenance operations must have been part of the experience noted above. Additional qualifying experience may be substituted for the educational requirement on a year-for-year basis.

Supervisory experience over a variety of trades is desirable.

Special:

A valid Class "C" California driver's license. Travel to locations throughout the District is required.

Benefits

• Medical and dental insurance and vision care plans are provided for employees and their dependents.
• A $50,000 life insurance policy is provided free of charge for each employee.
• New employees receive 12 full-pay days and 88 half-pay days of illness leave.
• 19 paid holidays per year.
• Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
• Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
• Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security.
• Employee Assistance Program

Selection Process

The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.