Position Summary: The Director of Central Operations serves a critical role within the new Division of Finance, Administration and Human Resources (DFAHR) structure within the New York City Public Schools (NYCPS). The structure aims to align supports to schools based on need; the Director supports the DFAHR Executive Director of Fiscal Strategy and Operations to plan, develop, implement and deliver accurate, prompt and efficient financial operations management functions that are driven by process, integrity and customer service for the Superintendents' offices and central staff. Additionally, the Director collaborates with relevant offices on policy decisions, oversight, reporting and administrative functions related to staffing transactions, including financial analysis and forecasting expenditures for DFAHR central and DFAHR Field Team offices. The Director helps develop and implement DFAHR's human resources policies and processes, working collaboratively with divisions across the NYCPS to ensure sound operational practice. Performs related work.

Reports to: Executive Director of Fiscal Strategy and Operations, DFAHR

Direct Reports : N/A

Key Relationships: DFAHR Field Team offices leaders and teams; Superintendents, Central NYCPS offices, including the Division of Financial Planning and Management, Division of Financial Operations (DFO), Division of Human Resources (DHR), Division of Contracts and Purchasing (DCP) and Division of Budget Operations and Review (DBOR).

Responsibilities

Human Resource Management

• Works with the Executive Director of Fiscal Strategy and Operations and executes the implementation of cross functional processes to develop and plan the delivery of human resources and budgetary policies and procedures for DFAHR Field Team offices and superintendent teams.
• Develops weekly reports analyzing DFAHR 's staffing transactions and budget implications for Central, DFAHR Field Team offices and superintendent teams.
• Reviews staffing transactions and budget modification requests submitted by the DFAHR central, DFAHR Field Team offices and superintendent teams.
• Collaborates with DHR leadership along with the Executive Director of Fiscal Strategy and Operations, Legal Services and the Division of Financial Operations to ensure that DFAHR Field Team offices directors are working optimally in all functional areas.
• Coordinates with relevant central and field staff to troubleshoot and problem solve for NYCPS applications related to human resources and finance.
• Evaluates and advises on any impacts related to staffing, including the introduction of new programs and identifying opportunities for efficiencies in alignment with leadership's priorities related to staffing.
• Audits expenditures within DFAHR to ensure compliance with NYCPS staffing and budgetary guidelines; identifies areas of concern and follows up with program teams to ensure that issues are addressed effectively and in a timely fashion.
• Develops appropriate templates and materials to support the budget building process; advises teams with consideration of historical spending patterns and future spending requirements as related to staffing; disseminates and drives communications around human resources and budgetary initiatives across operational workstreams, including regular reporting to teams on staffing, vacancies and the relevant budgetary impacts.
• Supports critical strategic initiatives related to human resources, budget and operations.
• Prepares for requests for information by performing analyses of critical DFAHR work and services and circulates consumable media;
• Tracks information requests and ensures that accurate records are maintained for easy reference and historical accuracy.

Financial Planning

• Works with the Executive Director of Fiscal Strategy and Operations to advise senior leadership on policy and program issues related to the overall management of the DFAHR Field Team offices OTPS and Per Session/Per Diem budget and to ensure alignment to DFAHR school support priorities.
• Creates policy in collaboration with the Executive Director of Fiscal Strategy and Operations regarding the annual DFAHR OTPS and Per Session and Per Diem budget and grant planning process within central DFAHR and across all DFAH Field team Offices.
• Works with the Executive Director of Fiscal Strategy and Operations to develop financial planning processes for building modules and program budgets, including defining financial assumptions and working with teams to ensure that all programmatic goals and grant funding requirements are met.
• Tracks DFAHR allocations and ensures that services are delivered.
• Provides information and analysis for all internal and external reporting requirements.
• Monitors and performs budget modifications to DFAHR central budget and DFAHR field budgets.

Budget Operations

• Analyzes and prepares variance reports comparing budgeted funds, actual expenses and spending forecasts for tax levy and grant funding.
• Audits expenditures within DFAHR to ensure compliance with NYCPS and program guidelines; identifies areas of concern and follows up with program teams to ensure that issues are addressed effectively and in a timely fashion.
• Resolves budget issues, including funding modifications and transfers.
• Works closely with the Executive Director of Fiscal Strategy and Operations to adjust DFAHR's OTPS/PER Session/Per Diem budgets and resolve discrepancies.
• Approves/denies budget modifications submitted by the DFAHR Field Team offices.
• Reviews confidential documentation associated with grants, including work plans and FS-10 budgets. Monitors program budgets and expenditures and authorizes services rendered.
• Analyzes expenditure data to ensure program effectiveness.
• Advises leadership on key policy and operational decisions through reports and data analysis.
• Works with the Executive Director of Fiscal Strategy and Operations reviewing audits from various groups, including the SED and Comptroller's office.

Project Management

• Supports critical strategic initiatives related to budget and operations.
• Leads the development of a timeline for budget building process to ensure adherence to NYCPS deadlines.
• Supports timeline and process for the end of year spending process, including developing templates and supporting documentation related to the end of year spending process.
• Advises teams on forecasting budget needs, ensuring that all budgets are scheduled and on track for proper and full expenditure on a timeline compatible to the NYCPS's end of year budgetary deadlines.

Qualification Requirements:

Minimum

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies, or a closely related field, or a Juris Doctor degree from an accredited law school and two years of satisfactory full-time professional experience, for educational program(s) and/or institution(s) in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting economic or financial administration, fiscal or economic research; management or methods analysis, operations research, organizational research or program evaluation; educational, personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, fiscal management, or a related area, 18 months of this experience must have been in an executive, managerial, administrative, consultative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience as described in "1" above, including the 18 months of executive, managerial, administrative, consultative or supervisory experience described in "1" above; or

Education and/or experience equivalent to "1", or "2" above. Graduate education in areas other than those mentioned above, may be substituted for the professional experience, but not for the 18 months of managerial experience described in "1" above, at the rate of 15 graduate semester credits from an accredited college or university for 6 months up to a maximum of 1 year of professional experience. However, all candidates must possess a baccalaureate degree from an accredited college and 18 months executive, managerial, administrative, consultative or supervisory experience, as described in "1" above.

Preferred

• Two (2) years of experience designing, developing, implementing, and supporting human resources and/or financial business systems.
• Advanced skills in troubleshooting complex system wide problems that may impact broader business systems.
• Experience building and implementing processes and systems.
• Experience as an analytical, process oriented thinker and problem solver; ability to navigate obstacles.
• Experience managing the administration, development, and implementation of a product or program.
• Strong strategic thinking, project management skills, attention to detail , and the ability to proactively identify key issues and risks.
• Ability to work independently, adapt quickly to changing priorities and assume responsibility as the lead or "go to person" when necessary.
• Experience or working knowledge of the public sector and/or interest in public education.
• Strong customer service skills and orientation.
• Prior experience working in a fast paced, complex working environment.
• Strong influencing, credibility, and interpersonal skills.
• Strong written and spoken communication skills.
• Proficient with Microsoft 365 applications.

Salary : $130,151 - $139,261

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)

Please include a resume and cover letter with your application.

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

* New York City Residency is NOT Required *

We encourage all applicants from the New York City tri-state area to apply.