Job Description

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS TAM/CG AT:
https://erphcmprd.cpa.texas.gov/psc/candidateportal/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?FOCUS=Applicant&SiteId=401

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS TAM/CG to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS TAM/CG and access your profile. Go to CAPPS Recruit TAM/CG Sign In (Link: https://erphcmprd.cpa.texas.gov/psc/candidateportal/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?FOCUS=Applicant)

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:
Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)

• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department's WebBased Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

BRIEF POSITION SUMMARY:
Performs advanced (seniorlevel) managerial work providing direction and guidance for statewide procurement and contract management operations. Work involves establishing longrange and shortterm strategic goals and objectives; developing and implementing policies, procedures, and guidelines; overseeing budgets, major expenditures, and compliance with state and federal laws, Texas Military Department (TMD) policies and procedures, and Historically Underutilized Business (HUB) requirements. Oversee daily purchasing and contracting operations for multiple teams and supervise managers, purchasers, and contract specialists. Reports to the Procurement & Contract Services (P&CS) Director and works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

WORK HOURS: Monday Friday, 8 hours a day, 40 hours a week

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• Direct, plan, and evaluate purchasing and contracting operations across multiple units to ensure timely, efficient, effective, and ethical procurement of goods and services.
• Develop longrange and shortterm plans; establish priorities, standards, schedules, and measurement tools for achieving goals; direct evaluation activities and continuous improvement.
• Develop, review, approve, and implement procurement guidelines, standard operating procedures, purchasing methods, specification writing standards, and vendor evaluation criteria.
• Oversee budget planning for procurement operations and ensure requirements of funding sources are met; review and approve major expenditures.
• Ensure compliance with applicable state and federal laws and regulations; interpret legislative changes and adapt methods and procedures to meet operational needs.
• Provide direction and guidance on contract administration policies and procedures, Master Cooperative Agreement (MCA) and Master Construction Cooperative Agreements (MCCA), and related federal agreements.
• Review results of internal audits and external audits (e.g., State Auditor's Office, CPA, federal single audits) and lead the formulation of timely management responses and remediation plans.
• Represent P&CS and the agency at executive management meetings, hearings, HUB forums, panels, and committees; serve as a subject matter expert for procurement and contracting.
• Lead strategic sourcing initiatives and make agencywide recommendations on procurement and contracts to resolve issues or trends.
• Plan, assign, and supervise the work of others; recruit, develop, coach, and evaluate staff; foster diversity, equity, inclusion, and professional growth.
• Perform other duties as assigned, including service in a supporting role to meet the agency's obligations for disaster response.

MINIMUM QUALIFICATIONS

EDUCATION:

• Graduation from an accredited fouryear college or university is required (substitutions allowed).

PREFERRED EDUCATION:

• Graduation from an accredited fouryear college or university with major coursework in business, public administration, financial management, supply chain, or a related field preferred.

SUBSTITUTION:

• Graduation from an accredited fouryear college or university with major coursework in business, public administration, financial management, supply chain, or a related field preferred.

EXPERIENCE:

• Six (6) years of fulltime experience in procurement and/or contract management.
• Seven (7) years of managerial experience.
• Experience using Microsoft Office (such as Outlook, Word, or Excel) is required.
• Experience using statewide financial/procurement systems (e.g., Centralized Accounting and Payroll/Personnel System (CAPPS) Financials, Uniform Statewide Accounting System (USAS) is required.

PREFERRED EXPERIENCE:

• State of Texas experience in purchasing and contracting, including contract negotiations is preferred.
• Experience with major maintenance, renovation, and construction contracts is preferred.

REGISTRATION, CERTIFICATION OR LICENSURE:

• Valid driver's license is required. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct agency business.
• Certified Texas Contract Developer (CTCD) is required.
• Certified Texas Contract Manager (CTCM) is required.

OTHER REQUIREMENTS:

• Background Investigation . Selected candidate must be able to obtain a CAC and/or pass a federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.
• Eligibility to Work in the U.S. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in EVerify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I9 to confirm work authorization. All offers of employment are contingent upon the candidate having and maintaining legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.
• Sponsorship . Candidates must be eligible to work in the United States without requiring sponsorship.
• Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/register/

Knowledge of:

• federal and state regulations relevant to contracts, grants, procurement, and HUB programs;
• Comptroller of Public Accounts procurement processes, HUB rules, policies, and procedures;
• State of Texas purchasing laws, procedures, and regulations; purchasing methods and procedures;
• supply sources and market practices;
• Federal Master Cooperative Agreements and Master Construction Cooperative Agreements; and
• business and management principles involved in strategic planning, resource allocation, leadership, and public administration.

Skill in:

• using Access, Excel, Word, USAS, CAPPS, and other automated procurement systems or databases;
• establishing plans, setting objectives and goals;
• decisionmaking and risk assessment;
• conflict resolution;
• making effective presentations and delivering training; and
• interacting with senior management, customers, and suppliers with excellent interpersonal skills.

Ability to:

• direct and organize program activities and business functions;
• establish goals and objectives aligned to strategic plans;
• identify problems, evaluate alternatives, and implement effective solutions;
• create and document workflow processes;
• interpret policies, procedures, and regulations;
• prepare complex, concise reports within required timelines; communicate effectively verbally and in writing;
• plan, assign, and supervise the work of others;
• ensure professional development of staff; work in a team environment and train others; and
• work in a military environment.

PHYSICAL/WORKING CONDITIONS

Office work is generally performed in a sedentary office setting, involving sitting, standing and walking to perform job duties. Office work requires extensive use of a personal computer and telephone. Candidate must also be able to lift, carry, move and/or set up equipment and materials weighing up to 25 pounds.

MILITARY EMPLOYMENT PREFERENCE

If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Military Employment Preference can be granted.

Currently Serving U.S. Armed Forces or Texas National Guard Statement of service memo

Veteran DD Form 214 (or Equivalent)

Disabled Veteran VA Civil Service Preference Letter

Spouse of a member of the United States Armed Forces or Texas National Guard serving on activeduty Marriage certificate and verification of duty status (activeduty orders, PCS orders, statement of service)

Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a serviceconnected disability with a disability rating of at least 70 percent or on individual unemployability Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income

Surviving Spouse of a Veteran who has not remarried Marriage certificate and DD Form 1300

Orphan of a Veteran who was killed during active duty Birth Certificate and DD Form 1300

VETERANS:

Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

United States Army: No Military Equivalent

United States Navy: 611X LDO Deck, Surface

United States Coast Guard: SEI15 Enterprise Policy, Planning, Budget, and Management

United States Marine Corps: 8040 Colonel, Logistician

United States Air Force: 10C0 Operations Commander

Additional Military Crosswalk information can be accessed at: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf

Contact TMD's Veteran's Liaison, Paul Love if you have questions at (512)7823836 or [email protected]