Under the general supervision of the Commissioner, this position is responsible for overseeing grant management and reporting, budget analysis and preparation, cash management, and reconciliation of accounts within the department. Incumbent manages and oversees the daily operations of all fiscal accountants, risk assessment of the operations, and the development, implementation, and enforcement of policies to effectively govern operations. Maintains contact with all phases of the business administration operations. This position determines the best course of action as it relates to vendor relations, employee salaries/wages, grant funding, budget allocation, and other financial related decisions. Incumbent will be privy to highly confidential matters and transactions and must oversee and ensure processes are conducted with the utmost discretion, professionalism, and integrity regarding the dissemination and disclosure of information. This position requires a confidential relationship to a policymaker. Duties and Responsibilities Plans and develops operational procedures and policies for the division in accordance with Generally Accepted Accounting Principles (GAAP) and federal grant management guidelines. Collaborates with internal management in preparation of the agency's budget to include compiling information, conducting budget/cost analysis to align with program goals and objectives, and justifying requested funds. Provides oversight responsibility to staff that maintain accounts for both federal and local insular funds allotted to the agency. Provides guidance to subordinate staff, supervises, assigns work to subordinates, and evaluates the performance of the employees in the unit. Supervises the bank reconciliation of all cash accounts and ensures accuracy and timely reporting. Verifies and certifies the accuracy of grant reporting. Analyzes data to develop cost allocation plans. Compiles and analyzes data in preparation of budget estimates. Audits the cash disbursement records of the district offices. Facilitates the resolution of audit findings and compiles data for annual Single Audit and Fiscal Monitoring Review. Ensures the integrity of data collected and utilized in preparation of weekly, monthly, quarterly, and annual reporting. Resolves all business affairs issues that may arise in a timely manner. Assumes responsibility for timely reporting to senior management or regulatory agencies. Acts as Chief Certifying Officer in approval of fiscal transactions for the department. Reviews all related reports as mandated by the Division of Personnel and the Department of Finance for accuracy. Provides oversight and assumes general responsibility for the payment of all bills and tracking of vendor payments, issues, and concerns. Performs other related duties as required. Minimum Qualifications Master's degree in business administration (MBA), Accounting, or Finance which includes twenty-one (21) credits in accounting, business, or finance from an accredited college or university and seven (7) years of professional experience in business administration, fiscal management, or a related capacity. OR Bachelor of Arts degree in Business Administration, Accounting, or Finance which includes twenty-one (21) credits in accounting, business, or finance from an accredited college or university or finance from an accredited college or university and ten (10) years of professional experience in business administration, fiscal management, or a related capacity Position Factors FACTOR 1- KNOWLEDGE REQUIRED BY THE POSITION Knowledge of governmental and departmental policies, laws, rules and regulations governing accounting, personnel, and procurement procedures. Knowledge of Generally Accepted Accounting Principles (GAAP). Knowledge of accounting principles and practices of governmental budgeting, governmental forecasting, governmental accounting, and reporting of financial data. Knowledge of both federal laws and regulations and local policies and procedures regarding the procurement and liquidation of funds. Knowledge of the principles of business management and accounting. Knowledge of Virgin Islands law as it relates to personnel management and labor management. Knowledge of federal grants management. Skill in organizational development and leadership. Skill in interpersonal communication. Skill in decision-making. Skill in problem-solving. Skill in computer application, MS Office-Word, Excel, and PowerPoint. Skill with accounting software and spreadsheets. Ability to work independently with minimum supervision. Ability to organize, coordinate, and direct the work of subordinates. Ability to handle confidential information. Ability to understand, interpret, implement, and explain laws and policies pertaining to federal grant management. Ability to speak and write concisely. Ability to exercise independent judgment. Ability to maintain meticulous records. Ability to establish and maintain effective working relationships with all persons contacted during the work. FACTOR 2- SUPERVISORY CONTROLS Work is performed under the general direction of a higher-level officer. Incumbent is expected to perform with minimal supervision and modify methods to resolve unforeseen situations and problems. Work is reviewed through progress reports, conferences, and evaluations. FACTOR 3- GUIDELINES Guidelines include pertinent laws, policies, and standard operating procedures. While general guidelines apply, an employee in this class is expected to use considerable judgment in interpreting, adapting situations, and choosing alternatives in the execution of work. FACTOR 4- COMPLEXITY Work requires many different processes and methods applied to an established professional field. Problems are typically the result of unusual circumstances, variations in approach, and incomplete or conflicting data. Incumbent must interpret data and refine methods to complete assignments and use acquired experience and training in applying good judgment, technical competence, and analytical ability in the execution of the work. FACTOR 5- SCOPE AND EFFECT The purpose of work is to oversee grant management and reporting, budget analysis and preparation, cash management, and reconciliation of accounts within the department. Work influences important professional or administrative activities of the organization and can affect the work of other experts and impact the well-being of many groups of people. FACTOR 6- PERSONAL CONTACTS Contacts are higher-level officials, policymakers, managers, employees inside the agency, employees of other government agencies, federal, state, and local officials, and vendors. FACTOR 7- PURPOSE OF CONTACTS Contacts are made to exchange information and data relating to financial, personnel, programmatic and procurement activities, and issues. Additionally, the purpose of contacts may be to influence, defend, negotiate, or resolve controversial and/ or long-range issues and problems. FACTOR 8- PHYSICAL DEMANDS Work is primarily sedentary in nature with no unusual physical demands. FACTOR 9- WORK ENVIRONMENT Work is performed in an office setting. The Government of the Virgin Islands aspires to provide the highest level of comprehensive benefits, services and programs to eligible employees, retirees, and their dependents which: Medical and Dental Coverage Enrollment The Virgin Islands government offers to full-time employees and their eligible dependents, a group health and dental insurance plan. Full-time employees must enroll within thirty-one (31) days of hire unless they can provide proof of medical coverage from another source. An employee who does not enroll within 31 days of employment will be automatically enrolled in the health insurance plan with single coverage. If an employee fails to enroll dependents within the initial eligibility period he/she must wait until a period of "open enrollment" is announced or have a qualifying event as determined by the health insurance carrier to enroll dependents or make changes to their coverage. Effective Date of Coverage If enrollment forms are received on or before the 6th of the month, coverage will be effective on the first day of the first month following the receipt of enrollment forms. If enrollment forms received on the 7th of the month or later, coverage will be effective on the first day of the second month following the receipt of the enrollment forms. Example: Date Forms Received May 1st May 8th January 6th February 7th Coverage Effective Date June 1st July 1st February 1st April 1st Dependent Coverage Dependents of eligible employees may participate in the Group Health and Dental Insurance Program according to the terms and conditions imposed by the Health Insurance Board of Trustees and/or the carrier. Eligible dependents are the employee's: 1 Legal spouse; 2 Natural children; 3 Adopted children; and 4 Step children. When a new dependent is acquired, you must enroll them within thirty-one (31) days after acquiring such dependent. When enrolling a dependent at any time, the following may be required: 1 Birth certificate; 2 Marriage certificate; 3 Adoption papers; and/or 4 Legal papers of appointment. Various other documents may be required to determine the eligibility of the dependents. Cost of Coverage The GVI contributes toward the cost of Health Insurance for each employee enrolled under the Group Health Insurance Program. The GVI reserves the right to change the amount of the employee contribution when necessary for financial or other reasons. Waiver or Discontinuation of Benefits An employee may opt to decline coverage, or discontinue coverage under the Group Health and Dental Insurance Plan at any time. An employee who waives coverage upon employment, or who drops out of the program must provide proof of medical coverage and will be subject to the eligibility requirements imposed by the carrier in order to re-enroll in the program. This provision also applies to dependents that are dropped from the plan. Coverage discontinues on the last day of the month following a qualifying event or on the date of an employee's separation. After separation, an employee or dependent may be eligible to convert their group policy to an individual policy within 30 days, depending on the insurance carrier. If an employee would like to convert their policy to an individual policy a notice of conversion must be sent to the insurance carrier. Consolidated Omnibus Budget Reconciliation (COBRA) coverage is not available in the Virgin Islands after loss of coverage. Dental Insurance As a condition of participation, all employees must enroll in medical coverage to qualify for Dental Insurance. Leave without Pay The GVI will maintain group health insurance plan coverage for employees on leave without pay. This coverage will remain at the level and under the conditions for which coverage would have been provided if the employee had continued employment continuously for the duration of the leave. However, employees on leave must arrange to pay into the Group Health Insurance Fund the employee's share of their health insurance premium to maintain coverage. Retirement Benefits Retired employees and their dependents are eligible to continue to participate in the Group Health and Dental Insurance Program. Retirees must provide updated contact information to the Group Health Insurance Division to maintain coverage. Life Insurance The government provides a complementary basic non-contributory $10,000 basic life insurance benefit. In order for the benefit to be effective, an enrollment form must be forwarded to the Group Insurance Office at the Division. The enrollment form must be signed, dated and must indicate a designated beneficiary. Employees may also select additional life insurance in either 1x, 2x, 3x or 4x base salary or $10,000, $15,000, $25,000, $50,000, $75,000, $100,000 or $150,000 amounts as supplemental contributory coverage. The employee pays the cost of this additional insurance, and may be required to submit evidence of insurability when increasing coverage after initial enrollment. Insurance enrollment forms and booklets explaining in detail the plan of benefits, as well as claim forms and a schedule of costs may be obtained from the Group Health Insurance Office. Upon retirement life insurance benefits may be reduced. Upon death the designated beneficiary will be eligible to receive the life insurance proceeds of the insurance participant, the Division must be notified of the death in order to initiate the claim process. Life insurance benefits are payable by the contracted insurance company and a subject to the limitations established by the insurance company. Supplemental Insurance The GVI has several supplemental insurance plans that provide for coverage over and above the regular medical, dental and life insurance coverage. These plans are voluntary and are not contributed to by the GVI. A list of the current supplemental insurance plans is available through the Group Health Insurance Office. An employee who does not wish to enroll in medical coverage is eligible to enroll in supplemental insurance. Moving and Relocation Allowance It is the policy of the GVI to provide a reasonable relocation allowance inclusive of airfare,