Job Description

Position Description
Division:

Chief Financial Office/Financial Services
Class/Group:

1672/B27
Title:

Program Management Specialist III (Agency Asset Manager)
Fair Labor Standards Act Status:

Exempt
Number of Vacancies :

1
Salary Range :

$10,000 $11,250.00/month
Duration:

Regular
Hours Worked Weekly :

40
Travel:

Limited
Work Location:

300 W. 15th Street, #1300 / Austin, Texas 78701
Position Summary

Performs highly complex (seniorlevel) program management specialist work directing the agencywide asset management program for the Texas Department of Information Resources (DIR). The Agency Asset Manager is responsible for the full life cycle of DIR's assets, including acquisition, tagging, custody, transfer, inventory, maintenance, and disposition, and for the accuracy and integrity of the agency's property records. The position serves as DIR's designated Property Manager for State Property Accounting (SPA) purposes and as the agency's property point of contact for State Office of Risk Management (SORM) reporting.

The position also designs, builds, and continuously improves the processes and applications used to manage all DIR assets, with particular attention to asset transfers and periodic physical inventories. Advises and recommends appropriate actions to the Chief Financial Officer and other members of management. Communicates with internal divisions and external stakeholders, including the Comptroller, SORM, and the State Auditor's Office. The Agency Asset Manager is a direct report to the Chief Financial Officer (or designee) and works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

• Serves as DIR's designated agency Property Manager under Texas Government Code a7 403.273; is custodian of all property in the agency's possession, maintains the property records required by the Comptroller's State Property Accounting (SPA) system, and ensures the records at all times accurately reflect the property possessed by the agency
• Plans and conducts the agency's annual physical inventory of all property on the schedule prescribed by the Comptroller, and certifies the inventory methods and results for the agency head's submission to the Comptroller
• Designs, builds, and maintains the applications and tooling used to manage all DIR assets: the asset register / IT asset management (ITAM) system, barcode or RFID tagging and mobile inventory scanning, automated reconciliation to the financial system (CAPPS), and dashboards and reporting
• Manages identification, reporting, and disposition of surplus and salvage property under Texas Government Code Chapter 2175, including disposition of surplus or salvage dataprocessing equipment under a7 2175.905. Coordinates with Information Security to ensure media sanitization and secure data destruction are completed and documented before any IT asset leaves agency custody.
• Administers the endtoend process for internal and interagency asset transfers, ensuring written authorization and receipts are executed and recorded as required by Texas Government Code a7 403.273(d)
• Reconciles asset and property subsidiary records to the financial system of record and to State Property Accounting; resolves discrepancies, missing assets, and tagging exceptions; and maintains auditready documentation and internal controls
• Serves as the agency property/asset point of contact for the State Office of Risk Management (SORM); assembles and submits the propertyrelated portions of the agency's annual report to the SORM director not later than the 60th day after fiscal yearend (Texas Labor Code a7 412.053); and establishes program metrics, identifies gaps, and proposes improvements
• Performs other workrelated duties as assigned.

Minimum Qualifications

Education

• Graduation from an accredited four (4) year college or university with major coursework in business administration, accounting, information technology, supply chain, public administration, or related field.
• Additional workrelated experience may be substituted for education on a yearforyear basis (highschool diploma required).

Experience and Training Required

• Minimum of ten (10) years of experience in asset or property management, inventory control, fixedasset accounting, or a closely related programmanagement function
• Minimum of six (6) years of experience administering an enterprise asset, inventory, or IT asset management (ITAM) system, including data reconciliation and reporting [SP1] [MS2]
• Experience conducting physical inventories and maintaining property or fixedasset records, and managing surplus property transfers and disposition, in a governmental or comparable environment Advanced spreadsheet and database experience for reconciliation and analysis (e.g., pivot tables, VLOOKUP).

Preferred Qualifications

Experience and Training Preferred

• Experience administering State Property Accounting (SPA), CAPPS fixed assets, or a State of Texas surplus and disposition program
• Certification as a Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or Program Management Professional (PgMP), or an assetmanagement credential (e.g., CHAMP, CSAM, or CITAM); and advanced experience with IT asset management (ITAM) platforms and barcode or RFID inventory systems.

Knowledge/Skills/Abilities

Knowledge, Skills, and Abilities

• Knowledge of state property accounting and assetmanagement requirements, including the Comptroller's State Property Accounting (SPA) process (Texas Government Code Chapter 403, Subchapter L), surplus and salvage disposition (Texas Government Code Chapter 2175), and State Office of Risk Management reporting (Texas Labor Code Chapter 412)
• Knowledge of capital and controlled asset classification, capitalization thresholds, depreciation, and inventory control principles
• Knowledge of the information technology asset life cycle, including secure media sanitization and the disposal of dataprocessing equipment
• Skill in project/program management, scheduling, resource allocation, and budgeting; and in the use of a computer and applicable software.
• Demonstrated ability to effectively plan, implement, and direct an agencywide assetmanagement program, and to design and document processes and controls, while supporting DIR's strategic plan
• Ability to monitor project/program status, to prepare and/or analyze project cost estimates, to exercise sound judgment in making critical decisions, to analyze project/programrelated information and develop plans to address identified issues and risk, to prepare reports and charts,
• Ability to gather asset and inventory data and process it into meaningful conclusions and reports
• includes the timely submission of employee performance evaluations
• Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, coworkers, internal and external customers.
• Ability to effectively communicate with people of diverse backgrounds and organizational levels
• Ability to exercise courtesy, tact and diplomacy in all communications
• Ability to understand, follow and convey brief oral and/or written instructions.
• Ability to communicate both verbally and in writing, in a clear and concise manner.
• Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment.
• Ability to work under pressure and exacting schedules to complete assigned tasks.
• Ability to work a flexible schedule to meet required deadlines.
• Ability to comply with all agency policy and applicable laws.
• Ability to maintain the security and integrity of any critical infrastructure researched, worked on, or accessed for work purposes.
• Ability to comply with all applicable safety rules, regulations, and standards.
• Ability to maintain the security and integrity of any critical infrastructure researched, worked on, or accessed for work purposes.

Computer Skills

• Proficiency in the use of a computer and applicable software necessary to perform work assignments e.g., word processing, spreadsheets (Microsoft Office preferred).

Other Requirements

• Regular and punctual attendance at the workplace.
• Criminal background check.

Working Conditions

Working Conditions

• Frequent use of computers, copiers, printers, and telephones.
• Frequent standing, walking, sitting, listening, and talking.
• Frequent work under stress, as a team member, and in direct contact with others.
• Occasional bending, stooping, lifting, and climbing.

Military/Veteran Information

Military Occupation Specialty Code:

Navy: 612X; Coast Guard: SEI16
Selective Service Registration:

Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.

How to Apply

How To Apply:

• Select the link below to search for this position: https://erphcmonbuat.cpa.texas.gov/psc/candidateportal/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?FOCUS=Applicant&SiteId=313
• Enter the job posting number bf 102325 bf in the keyword search.
• You must create a CAPPS Career Section candidate profile or be logged in to apply.
• Update your profile and apply for the job by navigating through the pages and steps.

Special Instructions:

• Applicants must provide indepth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification.
• Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.

Interview Place/Time:

Candidates will be notified for appointments as determined by the selection committee.

Contact Information

Web site:

https://dir.texas.gov/
Refer Inquiries to:

People and Culture Office
Contact Information:

[email protected]