Position Description

Position: Assistant Project Manager Employment Type: Full-Time

Department: Project Development and Key Accounts Wage Range: $94,406 to $108,978 Depending on Experience

Supervisor: Department Project Manager Status: Non-Exempt

Supervises: N/A

POSITION SUMMARY

This position functions as the assistant to the department Project Manager and provides limited support to other Key Accounts staff in a dynamic setting where priorities change quickly requiring flexibility and ability to respond accordingly. Support the department Project Manager on design and construction projects in excess of one million dollars. Work as lead on design and construction projects up to one million dollars in value. Travel to communities via small single engine aircraft to inspect and or oversee construction work.

RESPONSIBILITIES AND DUTIES

• Assist project manager with project tracking, record keeping, budget, change order preparation, close-out, operation manuals and substantial completion certificates for construction projects.
• Responsible for meeting minutes, bid opening, and other duties as assigned.
• Manage all design and construction projects under one million dollars under the direct supervision of the department Project Manager.
• Work closely with consultants for design and construction services. Prepare and execute Task Orders for design and construction projects. Keep Task Order log updated. Track budgets and schedules.
• Collaborate with Department Grant Accountant for reporting requirements and meeting reporting deadlines to State, Federal or other funding sources as assigned on a project-by-project basis.
• Assist department staff with facilitating village business plan development, grant funding, and acquisition of site control as assigned on a project-by-project basis.
• Work with Engineering and Operations on an as needed basis to coordinate design and construction efforts.

POSITION REQUIREMENTS

Education and Experience: Bachelor's degree in Management, Engineering, or related discipline, and three or more years of experience in project management, technical writing, and ensuring chain of custody and compliance with complex projects. 10 years of directly related project control/ management experience and hold Certified Associate in Project Management (CAPM) credential can be substituted for education.

Certification: None required.

Preferred: Experience with construction of electrical utility facilities, plat drawings, design surveys, land records and field work. CAPM or PMP certification.

Other: Must be at least 18 years of age

SKILLS AND ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Reliable, punctual, and productive
• Positive attitude toward people and business
• Interpersonal skills sufficient to establish trust and credibility internally and externally
• Excellent and efficient communication skills, both verbal and written, as well as good organizational skills
• Proficient in reading and reviewing contract plans and specifications
• Ability to work with multicultural and multilingual clients and individuals requiring great patience and consistently calm emotional demeanor
• Proficient in use of computer programs including Microsoft Office Suite, Microsoft Project, and Adobe
• Demonstrated skills in research, analysis and problem-solving skills
• Demonstrated planning, organizing, and prioritizing skills
• High degree of flexibility to meet multiple and changing priorities
• Ability to adapt to change and work efficiently under pressure

PHYSICAL DEMANDS

• While performing the duties of this job, the employee is regularly required to sit
• Will need to see, talk, and hear
• Repetitive motions with hands and fingers such as dialing and keyboarding
• The employee is occasionally required to stand, walk, reach with hands and arms, climb or balance, stop, kneel, crouch or crawl
• Be able to lift and/or move up to 25lbs

WORK ENVIRONMENT

• Work environment split between in-office and remote communities
• When in field:
  • Travel on foot, all-terrain vehicles, open boats, single engine aircraft, and other available on-site transportation in remote arctic villages and environs for the purpose of meeting with contractors and checking on projects
  • May be exposed to adverse weather conditions, cold, and icy conditions
• Office environment:
  • Comfortable surroundings - primarily office environment
  • Shared office environment to promote collaboration but with potential distracting noises and conversations
  • Primary work interface through computer with display, keyboard, and mouse; and telephone
  • Normally a 40-hour work week, overtime may be required