FIS

Corporate Governance Manager Senior

FIS • $90K — $120K *
Jay, FL 32565In-Person
Legal & Accounting
8 - 10 years of experience
Yesterday
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Job Overview by Ladders

Qualifications

  • Bachelor's degree or equivalent education or training; paralegal and/or ICSA certification preferred.
  • 8+ years in a legal or regulatory environment supporting public company governance.
  • Willingness to travel to Jacksonville and New York City for board meetings.
  • Advanced proficiency in Microsoft Office, board portal tools (e.g., Boardvantage), Workiva, and SEC filing systems.
  • Strong attention to detail and project management skills.
  • Knowledge of legal/research tools, including Harvey and PLC.
  • Excellent communication skills in writing legal documents and correspondence.

Responsibilities

  • Prepare and file SEC reports, including Form 8-K and proxy statements.
  • Support disclosure controls and internal audits.
  • Manage insider trading compliance and 10b5-1 plans.
  • Coordinate annual dividends and stockholder meeting filings with NYSE.
  • Organize and prepare board meeting materials and schedules.
  • Serve as project manager for quarterly board meeting deliverables.
  • Maintain corporate minute books and assist with entity compliance.

Benefits

  • Flexible and creative work environment.
  • Diverse and collaborative atmosphere.
  • Access to professional and personal development resources.
  • Opportunities for volunteering and supporting charities.
Full Job Description
Job Description

About the role:

This role will provide confidential paralegal and administrative support to the Chief Legal Officer, Corporate Secretary, Public Company / Securities Legal team, and other senior management legal executives, with a focus on public company board operations, SEC compliance, proxy preparation, and corporate records and subsidiary management.

What you will be doing:

SEC Filings & Disclosures

  • Prepare and file periodic SEC reports (Form 8-K), Section 16 filings (Forms 3, 4, 5), and proxy statements (including managing timeline, distributing sections internally for input, and inputting edits into Workiva).


  • Support disclosure controls processes and audits with internal team and external auditor.


  • Manage insider trading compliance, including 10b5-1 plan tracking and managing insider list.


  • Coordinate filings with NYSE for dividends and Annual Stockholder meeting.


Board & Committee Support

  • Prepare, distribute, and organize board and committee meeting materials via board portals such as Boardvantage.


  • Draft meeting agendas, board notices, resolutions, and secretary certificates.


  • Coordinate logistics and materials for Annual Stockholder and Board meetings.


  • Serve as project manager for deliverables for each quarterly Board meeting.


  • Coordinate all scheduling including internal and external meetings, hotel reservations, meeting space, event planning, air travel, ground transportation, etc. for Board meetings and director orientation/onboarding (when needed). Serve as main contact point for all directors' needs.


  • Handle payment of director fees, equity awards and deferrals.


  • Manage power of attorneys and Edgar codes for directors.


  • Research materials for Board ongoing education and coordinate with directors weekly.


  • Coordinate D&O questionnaires and Board and committee evaluations.


Corporate Governance & Entity Maintenance

  • Maintain corporate minute books, records, and governance databases.


  • Assist, when necessary, with subsidiary formations, annual reports, and entity compliance.


  • Oversee related person transaction processes.


Cross-Functional & Transactional Support

  • Assist with due diligence, corporate transactions, and integration efforts.


  • Support corporate governance policy implementation, and equity plan administration.


Additional Duties

  • Coordinate with transfer agents, stock administration teams, and external advisors.


  • Liaise with HR, finance, investor relations, and IT to ensure seamless governance workflows.


  • Handle apostille, notary and Docusign requests.


  • Maintain high levels of confidentiality with respect to sensitive and complex projects with contacts inside and outside the company.


  • Edit typed material for grammar, punctuation, clarity and sentence structure.


What you will need:

  • Bachelor's degree or equivalent combination of education, training, or work experience (paralegal and/or ICSA certification preferred).


  • 8 or more years of work experience in a legal or regulatory environment supporting public company governance, board and SEC matters.


  • Board meetings are held twice a year in Jacksonville and twice a year in New York City. Must be able to travel to assist during board meetings.


  • Advanced skills in Microsoft Office, board portal tools (such as Boardvantage), Workiva, SEC filing systems and legal software applications


  • Strong attention to detail, organizational skills and excellent project management skills.


  • Knowledge of legal and/or regulatory research techniques and tools, including Harvey and PLC


  • Ability to write legal/regulatory documents, summaries and other correspondence


  • Excellent verbal and written communication skills, including the ability to compose memos and correspondence from brief verbal instructions


  • Ability to maintain confidentiality and carry out assignments that are sensitive in nature


  • Effective time management skills


  • A sense of curiosity and a desire for incremental improvement


What we offer you:

At FIS, you can learn, grow and make an impact in your career. Our benefits include:

  • Flexible and creative work environment


  • Diverse and collaborative atmosphere


  • Professional and personal development resources


  • Opportunities to volunteer and support charities


  • Competitive salary and benefits


About FIS

Fidelity National Information Solutions is the nation’s most comprehensive source for real estate-related data, technology solutions.

FIS Careers

Join the vibrant team at FIS, a global leader in financial services technology. With a workforce of over 55,000 worldwide, FIS fosters a culture of innovation and leadership, offering unmatched opportunities for growth and professional development. Work You’ll Do At FIS, we empower the financial world with cutting-edge technology solutions, and we need your unique skills to help us redefine the future of finance. Whether you're looking for a position in software development, project management, or client services, FIS offers a dynamic range of job opportunities. Transform the Industry Be part of a team that is at the forefront of driving innovation in banking, payments, capital markets, and wealth management. FIS is where finance meets technology. By joining us, you will not only transform businesses but shape the way the world uses money. Innovative Work Environment FIS is committed to fostering a workplace where diverse perspectives and experiences are welcomed and respected. With diversity training and leadership programs, employees are encouraged to thrive both personally and professionally. Our commitment to diversity and inclusion is integral to our mission to empower the world with better financial technology. Career Growth and Development FIS believes in nurturing talent and leadership from within. With a plethora of training programs, workshops, and seminars, FIS is dedicated to your career advancement. From internships to leadership roles, your journey at FIS is filled with endless possibilities. Our robust networking events and professional development sessions ensure you have the tools to succeed in your career. Benefits and Culture Choosing a career at FIS means joining a family that values work-life balance and offers substantial benefits. Enjoy health, vision, and dental insurance, competitive retirement plans, and generous paid time off. Our culture promotes not just professional growth but personal well-being. Join Our Team Explore the numerous job opportunities at FIS where your skills can lead to meaningful outcomes. We are continuously hiring curious, creative, and motivated individuals who are ready to drive change in the fintech industry. Stay Connected Keep up to date with the latest in career opportunities and company news by joining our FIS Careers Network. Tailor your job search with personalized alerts and get insider tips that can help you craft the perfect resume and ace your interviews. Discover how your career can flourish by joining a team that’s dedicated to redefining the financial services landscape. Search FIS jobs today and see where your ambition can take you! [SEARCH FIS JOBS] Stay ahead with career tips, insider perspectives, and industry-leading insights you can put to use today—all from the people who work here. [READ CAREERS BLOG] Job Alert Emails Customize your subscription to receive job alerts, the latest news, and insider tips tailored to your preferences. Explore the exciting and rewarding opportunities that await at FIS.
Learn more about FIS
Size
65,000 employees
Market Cap
$39.7 billion
Industry
Finance & Insurance
Net Income
$158 million
Founded
1968
5 Year Trend
+9.5%
Revenue
$12.5 billion
NASDAQ
FIS
* Ladders Estimates

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