SUMMARY:

The Corporate Affairs Operations Coordinator provides operational and coordination support to leadership and departmental activities, managing schedules, communications, and travel to ensure efficient day-to-day operations, while contributing to effective operations across the organization, inclusive of Commercial Operations and Government Affairs.

The role supports Communications by developing and distributing clear, engaging content, translating complex information into accessible communications that drive employee engagement and strengthen corporate reputation.

The position also supports Patient Advocacy by coordinating contracts, sponsorships, and funding activities, ensuring accurate tracking and timely execution.

Working with professionalism and accountability, this role manages competing priorities and serves as a reliable partner in supporting team effectiveness and organizational goals.

ESSENTIAL FUNCTIONS:

Executive & Administrative Support

• Manage leadership and department calendars, ensuring accuracy, prioritization, and timely coordination
• Schedule, coordinate, and support leadership and other departmental meetings, including logistics and materials
• Prepare, format, and manage professional documents and presentations using Word, PowerPoint, and other tools as directed
• Coordinate domestic and international travel arrangements in accordance with company travel policies, ensuring efficient and seamless itineraries
• Compile, review, and process expense reports accurately and in a timely manner
• Initiate and track purchase orders and contracting processes, including obtaining required approvals, signatures, and payment coordination
• Collaborate with office administrative assistants and Manager, Workplace Experience to ensure consistent coverage and support for reception, home office meetings and special events as requested
• Serve as backup administrative support and provide front desk or switchboard coverage as required
• Act as a professional point of contact for visitors and new employees, representing the department with discretion and professionalism
• Perform other administrative duties as assigned in support of executive and departmental operations
• Provide responsive administrative support to department personnel as needed

Corporate Affairs Coordination

• Draft, edit, and distribute internal communications (emails, newsletters, announcements) and maintain and update internal communication channels (e.g., SharePoint, Viva Engage)
• Support development and dissemination of clear, engaging multi-media content for internal and external stakeholders
• Assist in execution of employee engagement initiatives, events, recognition programs, and feedback activities (e.g., surveys)
• Coordinate and attend meetings and events on behalf of Lundbeck, including patient advocacy meetings, serving as a company representative and supporting external engagement initiatives
• Coordinate patient advocacy contracts, sponsorship agreements, and funding requests, ensuring accurate documentation, compliance, and timely processing
• Manage tracking of sponsorships and funding activities across systems, maintaining up-to-date records and providing status visibility
• Support contract initiation and routing, partnering with internal stakeholders to facilitate approvals and execution
• Monitor timelines and deliverables to help ensure fulfillment of sponsorship and contractual commitments

REQUIRED EDUCATION, EXPERIENCE AND SKILLS:

• High school diploma or equivalent required and 2+ years of experience in a coordination, administrative, or operational support role, preferably in a corporate environment: OR Bachelor's Degree plus 1 year of experience in a coordination, administrative, or operational support role in a corporate environment.
• Demonstrated ability to manage multiple priorities, stay organized, and meet deadlines in a fast-paced setting
• Experience coordinating schedules, meetings, travel, or similar logistics with accuracy and attention to detail
• Strong written and verbal communication skills, with the ability to draft and edit professional communications
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and ability to learn new systems quickly
• Ability to track and manage tasks, data, or processes across multiple systems with a high level of accuracy
• Professionalism and discretion in handling sensitive or confidential information
• Strong collaboration skills with the ability to work effectively across teams and functions
• Self-motivated, dependable, and able to work both independently and with guidance

PREFERRED EDUCATION, EXPERIENCE AND SKILLS:

• Bachelor's degree
• Experience in healthcare/pharmaceutical industry

The range displayed is specifically for those potential hires who will work or reside in the state of Illinois, if selected for this role, and may vary based on various factors such as the candidate's qualifications, skills, competencies, and proficiency for the role. Salary Pay Range: $85,000 to $95,000 and eligibility for a 10% bonus target based on company and individual performance. Additional benefits for this position include flexible paid time off (PTO), health benefits to include Medical, Dental and Vision and company match 401k. Additional benefits information can be found on our site. Applications accepted on an ongoing basis. #LI-LM1