Position Summary Management team member responsible for financial leadership, accounting and financial reporting, budgeting, treasury management, risk management, internal controls, and supervision and development of accounting staff. The Controller develops people, builds department capacity, improves systems and processes, and helps the organization make sound financial decisions. This is an exempt position, reporting to the Executive Director.
PRIMARY RESPONSIBILITIES Provide Financial Leadership and Governance: - Contribute to the development and implementation of the agency strategic plan.
- Participate in weekly management team meetings.
- Provide financial analysis, recommendations, and risk assessment to support management decision-making, organizational planning, and contractual decisions.
- Prepare financial materials, analyses, and recommendations for the Operations and Finance Committee and Board of Trustees.
- Serve as staff liaison to the Operations and Finance Committee, including coordinating financial materials and supporting follow-up on committee recommendations and action items.
- Attend Board and Committee meetings and respond to questions regarding agency finances, budgets, audits, investments, and financial performance.
- Identify opportunities for operational, financial, and business process improvement.
Lead Financial Operations: - Evaluate accounting processes and systems and implement improvements that increase efficiency, accuracy, cross-training, and department capacity.
- Coordinate the development of the agency's annual budget.
- With the executive director, prepare the agency's administrative, building operations, and capital improvements budgets.
- Coordinate and review month-end and fiscal year-end financial close processes.
- Maintain agency account coding and allocations across departments, programs, and sites.
- Develop, maintain, and distribute accurate and timely accounting documents, financial reports, analyses, and reporting tools.
- Prepare and submit required tax, regulatory, and compliance filings.
- Direct annual financial and 401k audits and manage relationships with outside auditors.
- Oversee 401k policies and procedures.
- Estimate and update benefit rates for self-insured dental and unemployment programs.
- Manage relationships with regulatory agencies regarding fiscal issues.
- Review and approve payroll, accounts payable and accounts receivable transactions.
- Review accounts receivable aging reports and assist managers with overdue account collections.
- Approve bad debt write-offs as needed.
- Prepare monthly acquisition, disposal and depreciation fixed asset entries and maintain capital assets inventory.
- Ensure payroll and sales taxes are accurate and filed on time.
- Manage agency cash flow, investments, banking relationships, and treasury activities in accordance with agency investment policies and reserve strategies.
- Conduct cash flow analysis and support implementation of agency investment policies and reserve strategies.
Lead Risk Management: - Maintain the appropriate level of property and casualty insurance coverage.
- Maintain the appropriate level of fidelity coverage.
- Manage relationships with brokers and carriers.
Develop, Supervise, and Support the Accounting Team: - Assume primary responsibility for hiring and on-the-job training of new accounting staff.
- Follow proper procedures and policies regarding staff, including hiring, disciplinary and discharge protocols. Complete required personnel documents and paperwork.
- Inform executive director of staff issues and concerns. Recommend solutions and help implement solutions.
- Observe and monitor the work of staff members. Provide constructive feedback on staff performance. Ensure that corrective action is taken when problems are identified.
- Provide technical assistance, mentoring, coaching, training, and cross-training opportunities to support professional growth and department capacity.
- Increase department capacity through documentation, knowledge transfer, workflow improvement, process improvement, and appropriate delegation of responsibilities.
- Complete staff performance evaluations.
REQUIREMENTS - Bachelor's degree in accounting, finance, business administration, or related field, or equivalent combination of education and experience.
- Five years of professional experience in the field; nonprofit accounting experience strongly preferred.
- Demonstrated ability to mentor, develop, and support professional growth of staff.
- Experience supervising an accounting team.
- Knowledge of contractual, regulatory, licensing and legal requirements and procedures.
- Experience evaluating and improving financial processes, systems, or workflows.
- Effective verbal and written communication; ability to present and explain financial information to management, boards, committees, and non-financial audiences.
- Ability to exercise discretion and maintain client and employee confidentiality.
- Demonstrated ability to take initiative, prioritize, juggle multiple responsibilities, and work independently.
- Advanced proficiency with financial systems, spreadsheets, and financial reporting tools.
COMPENSATION AND BENEFITS Full salary range: $96,714 - $126,011 annually; anticipated starting range: $96,714 - $107,700 depending on experience and qualifications.
Excellent Benefits: - Medical insurance
- Dental reimbursement plan
- 15 paid vacation days during the first year of employment, cumulative accrual with each year of service up to plan maximum
- 2 paid personal days per year
- 10 paid sick days per year
- 11 holidays per year
- 401(k) retirement plan (5% IFD contribution)
- A flexible schedule and the possibility of some telecommuting
- A strengths-based work environment, where we look for - and assume - the best in one another
TYPICAL PHYSICAL DEMANDS - Use of a computer and computer screen for most of the workday.
- Ability to perform the essential functions of the position, including transporting records, files, reports, and materials used for meetings and presentations.
- Ability to occasionally move, lift, carry, push, or pull materials weighing up to 10 pounds.
TYPICAL WORKING CONDITIONS This job operates in a hybrid professional office environment and has routine contact with staff, board members, financial institutions, auditors, vendors, and other external partners. Occasional travel may be required. Attendance at periodic evening and weekend meetings may be required, including Board of Trustees, Operations and Finance Committee, and other meetings.
This job description is a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities. The responsibilities of the jobholder may differ from those outlined in this job description, and other duties, as assigned, may be part of the job. Institute for Family Development may assign or reassign responsibilities and duties of the jobholder at any time.
