Position Summary: Reporting to the Director of Compliance, Quality, & Contract Management, oversee the full lifecycle of contracts to ensure that agency obligations are met, risks are minimized, and all services are delivered in accordance with funder requirements, regulatory standards, and internal policies. This role monitors contract execution and serves as the holder of agency contracts, MOU's and letters of Agreement.
Position Responsibilities:Contract Oversight & Administration- Manage contract lifecycle including review, execution, amendments, renewals, and close-out
- Maintain contract records, databases, and documentation with accuracy and confidentiality
- Compliance with HIPAA and other state and AgeSpan internal confidentiality requirements
- Oversee AGE program related contract changes in A&D
- Management of rate database for AGE funded programs
- Collaborate with contract business leads regarding contractual expectations, deliverables, timelines, and reporting requirements
- Coordinate with finance, programs, and leadership to align contract budgets, invoicing, and compliance needs
- Manage the vendor contracting and contract amendment processes.
- Support the Provider network RFP process
- Management of Contract reporting
- Attend ASAP Contract Manager meetings and/or other related meetings as
- Attend bi-monthly internal Integrated Operations Committee meetings
Contract Compliance & Risk Management - Ensure agency adherence to federal, state, local, and funder regulations
- Provide guidance, training, and support to staff on contract requirements and compliance practices
- Maintain file records in accordance with EOEA regulations regarding Home Care standards and indicators for the Procurement Process (PI 90-27).
- In collaboration with HR, maintain a centralized system for tracking policies and compliance with staff acknowledgement of new and revised policies
Quality and Process Improvement - Partner with program leadership to strengthen operational efficiency and contract performance
- Recommend improvements to contract management systems, workflows, and tracking tools
- Collaborate with the Provider Relations Manager to support internal compliance reviews and external monitoring or audits.
- Provide data related to contract reporting
Position Qualifications:- Bachelor's degree in public administration, nonprofit management, business, or related field; or equivalent experience. 3-5yrs experience in contract administration, compliance monitoring, quality assurance, preferably in a non-profit or public sector environment. Strong understanding of regulatory compliance, contract language, and reporting practices. Experience with contract management systems and process development strongly preferred. Excellent communication, analytical thinking and problem-solving skills. Ability to manage multiple projects, deadlines, and stakeholders with attention to detail. Ability to analyze statistical data. Ability to work collaboratively as part of a team. Microsoft Office Application skills.
At AgeSpan, we carefully consider a wide range of factors when determining rate of pay. Actual rate of pay depends on factors including but not limited to internal equity, experience, and qualifications. The pay range for this position is $97,000 - $100,000/year.
Hours per week : 37.5
