The RoleThis role requires a highly detail-oriented individual who is comfortable working under fast-paced, time-critical situations and has excellent critical thinking abilities. The ideal candidate will be equipped with strong coordination skills, extreme attention to detail, time management skills, able to change direction quickly, and can manage multiple projects.
- Act as the primary on-site contact for assigned Go-To-Market (GTM) for executive briefings and events. The role will need to collaborate with cross-functional teams to conceptualize, plan, and execute a range of events such as executive briefings, dinners, small receptions and virtual briefings with C-level executives, portfolio companies, the network, and partners
- Manage all aspects of small event planning logistics, such as arranging meeting spaces, catering, venues, vendor sourcing, shipping, materials, and audio/visual equipment
- Execute day-of event logistics for briefings and small events. Responsibilities include overseeing room setups, catering, making sure audio-visual requirements are met, managing virtual meetings, other event logistics and on-site troubleshooting
- Partner with GTM leaders on assigned events to develop plans, ensuring clarity on deliverables, timelines, roles, and responsibilities
- Keep network and portfolio company contacts updated in the salesforce system
- You can quickly synthesize information and communicate effectively to different audiences, both written and verbally
- You easily build rapport and trust with others and have a collaborative attitude with a team-first approach
This role requires an in-office presence up to 5 days a week, with the flexibility to be between the San Francisco or Menlo Park office, as needed.
To join our team, you should be excited to:- Plan and execute events. You'll ensure that our in-person or virtual events run smoothly and that all event attendees have been communicated any relevant event details. You will also help with event logistics including any necessary setup, catering, breakdown, etc.
- Maintain data quality. We primarily use Google Workspace, Salesforce, BriefingSource and Zoom to manage our events. You'll help make sure the systems are up to date with the latest data needed for the team to make important decisions.
Minimum Qualifications- Bachelor's degree or equivalent experience
- 2-4 years of events experience
- Previous hospitality experience is not required, but is a bonus
- Must have knowledge in basic food and beverage arrangements, including but not limited to sourcing venues, contracting, budgeting, and menu planning
- Highly organized and executes all tasks with operational and organizational excellence with an attention to detail
- Low ego, high empathy, and the capacity to work effectively with diverse teams
- You easily build rapport and trust with others and have a collaborative attitude with a team-first approach
- Extremely proactive and has the ability to foresee potential roadblocks and mitigate them
- Ability to work in a fast-paced, fluid environment
- Positive attitude and willingness to jump in and support the broader team when needed
- Hands on experience using Google Workspace, Salesforce, and Zoom
- Loves learning and continuously improving
- Strong communication skills. You have the ability to quickly synthesize information and communicate effectively to different audiences, both written and verbally.
- Ability to travel to US based events as needed
The anticipated hourly rate for this role is $50.00-$55.00, actual starting pay may vary based on a range of factors which can include experience, skills, and scope.
a16z culture - We do only first class business and only in a first class way
- We take a long view of relationships, because we are in the relationship business
- We believe in the future and bet the firm that way
- We are all different, we recognize that, and we win
- We celebrate the good times
- We do it for the team
- We play to win
