Position: Concur Administrator

Location: Chicago, IL

Pay: $85,000 - $100,000 / year

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Position Overview

We are seeking an experienced Concur / Expense Administrator to lead the administration, optimization, and continuous improvement of our SAP Concur environment. This role will focus on driving T&E compliance, improving the user experience, supporting expense auditing and reporting initiatives, identifying cost savings opportunities, and managing corporate card administration processes.

The ideal candidate will possess strong functional expertise in Concur Expense, a solid understanding of corporate travel and expense policies, experience supporting audit/compliance programs, and the ability to partner effectively with stakeholders across Finance, Shared Services, Procurement, HR, and business operations.

This role will also provide leadership and oversight to one direct report supporting day-to-day expense administration activities.

Key Job Responsibilities

Concur Administration and Optimization
• Serve as the primary administrator for the company's SAP Concur Expense environment.
• Configure and maintain expense policies, audit rules, workflows, expense types, approval hierarchies, user permissions, and system settings.
• Drive continuous improvement initiatives focused on automation, policy compliance, user experience, and operational efficiency.
• Partner with internal stakeholders and third-party providers to evaluate and implement system enhancements and new functionality.
• Support integrations between Concur and related systems including ERP, HRIS, travel booking tools, and card providers.
• Develop and maintain system documentation, SOPs, training materials, and knowledge articles

Compliance, Auditing, Reporting, Analytics & Financial Oversight
• Support and enhance expense auditing processes to ensure compliance with company policy and internal controls; while managing bandwidth and risk
• Analyze expense trends, policy violations, duplicate submissions, out-of-policy spend, and high-risk transactions.
• Partner with Finance, Audit, and Compliance teams on audit requests, reporting, and remediation activities.
• Assist with the administration and optimization of Concur audit tools and workflows, including targeted audit strategies.
• Monitor compliance metrics and recommend policy or process improvements to reduce risk and drive accountability.
• Develop, maintain and enhance key operational/performance KPI's and reporting for FP&A and Senior Executive team members.
• Lead financial oversight of our T&E spending by creating and developing key strategic reports in Expense Program to provide actionable insights into T&E spend, trends, compliance rates, and savings opportunities

Training, Communication and Change Management
• Design and delivery training for employees, approvers, and auditors
• Own T&E related communications, including policy updates, system enhancements and best practice guidance to internal customers.
• Oversee internal company Connect Pages for updates, compliance, and overall relevancy of information.

Job Requirements
• BA/BS degree in Accounting/Finance or equivalent relevant experience
• 4+ years of Accounts Payable and/or Travel & Expense, including hands on Concur experience; w/ previous supervisor/lead experience preferred
• Must have strong customer service background
• Ability to manage multiple tasks with strict deadlines
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office applications with strong working knowledge of advanced Excel functions
• Continuous improvement attitude; ability to seek out opportunities to implement best practices
• Highly motivated, self-directed, and performance driven
• Must have strong attention to detail, and thrive in a fast-paced environment

Competencies (by Core Values)
• Communicates Effectively
• Drive Quality Results
• Hospitality
• Optimized Work Processes
• Action Oriented