University of Kansas Medical Center
• $80K — $120K *Qualifications
Responsibilities
Benefits
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Education AdminPosition Title:Job Duties
Plan and coordinate all logistical aspects of in-person ISPCTN meetings.
Develop and manage budgets for assigned meetings, communications activities, vendors, and operational initiatives; monitor expenditures, reconcile costs and reimbursements, and provide budget updates and projections to DCOC leadership.
Coordinate all DCOC and Data Safety and Monitoring Board travel and related reimbursements.
Lead assigned cross-functional governance, communications, and operational projects through initiation, scope definition, planning, execution, monitoring, and closeout, ensuring that objectives and deliverables align with DCOC and ISPCTN priorities.
Create and maintain project timelines, task lists, work plans, milestones, and status reports; monitor progress and adjust plans as needed to support timely completion.
Identify, assess, and mitigate project risks, delays, resource constraints, and operational issues; escalate significant concerns and recommend corrective actions when needed.
Develop and execute stakeholder communication plans, provide clear and timely project updates, facilitate decisions, and maintain alignment among DCOC leadership, Network sites and committees, external partners, and NIH program staff.
Evaluate governance, meeting, communication, and project-management workflows; recommend and implement process improvements, standardized tools, and procedures that increase efficiency, consistency, and accountability.
Maintain up-to-date Network, committee, and meeting rosters and tracks meeting attendance.
Coordinate onboarding and offboarding of committee members, investigators, coordinators, and other Network members.
Coordinate committee membership elections, appointments, and leadership transitions.
Solicit and organize volunteers for newly established committees, working groups, and ad hoc task forces.
Assist committees in developing, revising, and maintaining charters, standard operating procedures, and related governance documents by providing standard templates, coordinating reviews, and maintaining version control.
Collaborate with the communications team to develop newsletters, announcements, and routine communications for investigators, coordinators, committee members, and NIH staff, ensuring that the Network receives information about critical trial and operational activities.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Required Qualifications
Work Experience:
Nine (9) years of experience in health-related project management, program administration, meeting and event coordination, research administration, communications. Relevant education may be substituted for experience on a year for year basis.
Preferred Qualifications
Education: Bachelor’s degree in communications, business/health administration, or clinical research.
Work Experience:
Experience supporting federally funded research programs, particularly National Institutes of Health awards.
Experience working within an academic medical center, university research environment, clinical research organization, or multicenter clinical trials network.
Experience preparing reports, meeting summaries, and documentation for sponsors or executive leadership.
Experience developing and maintaining standard operating procedures, governance documents, or operational workflows.
Experience coordinating travel, conferences, or large in-person and virtual meetings.
Experience tracking project milestones, risks, deliverables, and action items across multiple concurrent projects.
Skills
Project management
Organization skills
Time management
Detail oriented
Communication skills
Collaboration skills
Meeting management
Microsoft Office
Microsoft Teams or Zoom
Electronic file management
Required Documents
Resume/CV
Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range:Minimum
$80,600.00Midpoint
$100,800.00Maximum
$120,900.00Similar Jobs
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