The Opportunity We are hiring
two (2) Clinical Faculty Administrative Coordinators to join the School of Medicine team! The Coordinators provide high-level administrative and operational support to the Clinical & Faculty Affairs unit in the School of Medicine. Reporting to the Director, Clinical Faculty Affairs and supporting the Clinical Faculty Affairs leadership team, the Coordinators assist in the efficient planning and execution of all clinical faculty recruitment, administrative functions, operational activities, and clinical faculty engagement. As trusted members of the administrative team, Coordinators research, organize and manage confidential and sensitive information with a high degree of discretion.
Role Responsibilities:
- Executive & Departmental Support: Assists the Director Clinical Faculty Affairs with daily operations, policy monitoring, administrative issue resolution, and committee representation.
- Faculty Lifecycle Management: Coordinates recruitment, onboarding, appointments, clinical faculty careers, and performance reviews.
- Governance & Committee Operations: Manages logistics, elections, documentation, and compliance for clinical faculty search, promotion, operational and related committees.
- Records & Systems Administration: Maintains confidential electronic and physical records systems in accordance with university policies and agreements.
- Stakeholder & Advisory Liaison: Serves as the primary contact for internal and external enquiries, advising faculty and staff on university procedures related to Clinical Faculty Affairs.
Qualifications- Completion of a post-secondary degree preferably in a business-related discipline or equivalent education/discipline is required.
- A minimum of three years of relevant work experience within a university environment.
- Experience in a support function as part of a senior management team, involving high-level problem-solving skills.
- Previous experience in clinical faculty affairs, faculty affairs, or recruitment processes would be considered an asset.
- Experience with Faculty Management Systems/Human Resources Information systems for creating job postings, managing hiring processes, and calculating salaries would be
considered an asset. - Knowledge of academic and administrative processes and procedures.
- Experience in financial and budget management, including preparing and monitoring budgets, reconciling accounts, processing invoices, and reporting expenditures.
- Ability to handle confidential and sensitive information with discretion.
- Initiative and motivation.
- Ability to work independently and collaboratively in a fast-paced and dynamic environment
- Analytical and problem-solving skills.
- Strong planning, organization and negotiation skills.
- Strong leadership and task management skills.
- Strong decision-making skills.
- Strong oral and written communications skills.
- Proficient in Google Workspace / Microsoft Office applications (Word, Excel, PowerPoint) and other relevant software.
Additional Information (MAC) Position Number 20004973 and 20004978
Reports To Director, Clinical Faculty Affairs
Department School of Medicine
Employee Group MAC
Vacancy Type Term
This is a current vacancy
Work Location Hybrid
Note: the primary work location for this role is the School of Medicine campus in Brampton.
Start Date ASAP
End Date 2 years from start date
Hours of Work 36.25
Grade C41
Salary Scale $63,182 - $100,928
Hiring Salary Range $63,182 - $82,055
Posting Date September 8, 2026
Application Close Date September 21, 2026
- Qualified MAC employees will be interviewed before members of other employee groups.
- An equivalent combination of education and experience may be considered.
- Applicants who do not meet all of the posted qualifications may, upon the University's sole discretion, be considered to fill a vacancy on an underfill basis.
- Candidates must have a demonstrated record of dependability/reliability and a commitment to maintain confidentiality.
- We encourage all First Nations, Metis and Inuit peoples or Indigenous peoples of North America, to self-identify in their applications.
- As part of the selection process, candidates may be required to complete an occupational assessment.
- Applications will only be accepted online through Toronto Metropolitan University's career site.
