WHAT YOU'LL DOThe Chief of Staff serves as a trusted partner to our Co-Founder who leads our democracy programs, ensuring alignment across priorities, meetings, and projects, and connecting day-to-day execution to their broader goals. By scheduling meetings, managing priorities, tracking deliverables, supporting key initiatives, and maintaining their core systems and tools, this role enables them to operate at a high level.
Essential duties and responsibilities include, but are not limited to:- Executive Scheduling & Priority Management
- Own and optimize a highly dynamic calendar to align with priorities
- Proactively manage competing demands and ensure time is allocated effectively
- Prepare structured agendas, briefing materials, and decision-making context
- Anticipate upcoming needs and plan ahead to maximize efficiency
- Meeting Management & Execution Support
- Attend select meetings, capture key decisions, and track action items
- Help structure meetings for clarity, efficiency, and outcomes
- Summarize discussions into clear next steps and communications
- Drive accountability by ensuring follow-ups are completed across stakeholders
- Project & Workflow Coordination
- Track progress on key initiatives and ensure timely execution of deliverables
- Coordinate across internal and external stakeholders to maintain alignment
- Support workflow organization, prioritization, and deadline management
- Maintain systems and tools to track projects and communication flows
- Connect day-to-day tasks and requests to the co-founder's broader priorities, flagging when short-term decisions may affect longer-term goals
- Communication & Stakeholder Management
- Draft high-quality communications, presentations, and materials
- Serve as a liaison between the co-founder and internal/external partners
- Build strong working relationships to facilitate coordination and execution
- Handle sensitive matters with sound judgment, discretion and confidentiality
- Communicate and coordinate with attentiveness to diverse communication styles and needs across a wide range of stakeholders
- Over time, responsibilities may expand to include email inbox support, helping the co-founder stay on top of priority communications and next steps
- Technology & System Support
- Support effective use of core tools, including Forecast and SharePoint
- Maintain file and document organization, including regularly clearing and organizing desktop and shared files
- Serve as a first point of contact for technology issues, working with IT to troubleshoot and resolve hardware and software problems
- Operational Effectiveness & Process Improvement
- Identify opportunities to improve systems, workflows, and efficiency
- Implement tools and processes to better manage priorities and information
- Support special projects, events, and cross-functional initiatives
- Help create structure and clarity in a fast-moving environment
WHAT YOU'LL NEED- 7-9 years of total experience with at least 3 years supporting senior executives, founders, or business leaders.
- Must reside in the East Bay, within approximately a 30-minute commute of Berkeley, CA
- Expertise in advanced calendar management and prioritization
- Strong project coordination and operations support experience
- Comfort managing technology tools and troubleshooting basic issues (e.g., Forecast, SharePoint, file/device organization), including partnering with IT as needed
- Excellent communication and stakeholder management skills
- Proven ability to track and drive follow-through across multiple priorities
- Ability to synthesize information from meetings and multiple sources into clear next steps and follow-up communications
- High level of discretion, judgment, and professionalism, including in an office setting
- Ability to thrive in ambiguity, adapt quickly to shifting priorities and schedules, and take initiative with minimal day-to-day direction
BENEFITS + PERKS- Remote-First Approach
- Flexible & Generous Time Off
- 100% employer-paid options for medical, dental, and vision coverage for you, with employer contributions toward dependent coverage
- Employer-paid short- and long-term disability and life insurance
- Employer contribution of up to $850 to your Health Savings Account
- Flexible Spending Accounts (FSA, DCFSA and Commuter)
- Initial home office stipend of $550, with $250 provided annually thereafter
- An annual professional development stipend of $1,000
- $110/monthly cell phone and home internet stipend
- 13 weeks paid parental and medical leave
- Annual discretionary bonus based on both company performance and individual performance
- Up to $500 annually to invest in your mental, emotional, and physical well-being
- Access to curated learning opportunities and team-based growth experiences to support the professional development of our team
$100,000 - $120,000 a year
Location: This is a hybrid role based in the Berkeley, CA area. Candidates
must reside in the East Bay, within approximately a 30-minute commute of Berkeley, CA.
Not sure you meet 100% of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria. Yet, women and other people who are systematically marginalized tend to only apply if they meet every requirement. If you believe you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with diverse workplace experiences and backgrounds. Whether you're new to this field, returning to work after a gap in employment, looking to transition, or taking the next step in your career, we would be glad to have you on our radar.
