Compensation TypeYearly
LocationOverviewThe Centralized Payroll Manager is responsible for the timely and accurate processing of payroll duties and reporting according to Highgate Hotels policies and procedures.
Responsibilities- Processing weekly payrolls for multiple properties.
- Responsible for administration of garnishments and tracking all returned or stopped garnishment payments.
- Responsible for live check reversals, direct deposit reversals, and tracking these through to completion.
- Must have the ability to research payroll or payroll related items with little direction and present finding to the group.
- Understand basic payroll tax as it relates to the employee's pay and their W2.
- Responsible for additional administrative duties as required.
- Must contribute to a positive team environment.
- Maintain an elevated level of confidentiality and must be trustworthy.
- Must be able to work with and understand financial information and data, and basic arithmetic functions.
- Must be willing to cross train in other accounting or hotel-related areas.
- Must be able to prioritize job functions in order to meet deadlines.
- Must be able to maintain confidentiality of information.
- Must be able to communicate effectively with other departments to achieve common hotel goals.
- Utilize and maintain time and attendance systems to process daily, weekly, bi-weekly, and semi-monthly payroll and related information to include, but not limited to, input/export payroll hours; modify payroll information (rates, address, status, etc.); record miscellaneous earnings/deductions, etc.
- Review and ensure accuracy and appropriateness of all payroll input and output.
- Monitor, prepare and communicate financial reports in accordance with Highgate Hotel's requirements meeting various due dates; i.e., daily labor, tip, month-end, overtime reports, etc.
- Prepare tax reports and other regulatory reports as necessary.
- Monitor and prepare deduction schedules and payments as necessary; i.e., credit union, garnishments, health & welfare, pension and union dues, etc.
- Ensure proper paycheck distribution for each department periodically.
- Maintain a working knowledge of current payroll related laws and regulations.
- Prepare and input all required payroll journal entries.
- Keep supervisor informed of any unusual events and/or deviations of policies or procedures.
- Copy and distribute reports as necessary.
- Respond to governmental inquiries upon receipt.
- Monitor and maintain timekeeping equipment.
- Remote, but regular visits to properties are required - must reside in Tri-State Area (NYC)
Qualifications- Minimum of 5 years payroll processing experience.
- Dayforce payroll systems are preferred.
- Payroll experience in an unionized environment preferred.
- Strong ability to read and understand multiple collective bargaining agreements i.e., IWA and Division A Experience
- Must have knowledge of the Union Contributions Requirements and ability to assist Finance with accurate monthly calculations and other reporting related to payroll processing.
- Strong interpersonal, written communication and organization skills.
- Strong Microsoft Office including Excel, Word, and other programs.
- Extreme attention to detail, accuracy and data integrity are crucial to this role.
- Must have a sense of urgency and ability to work within a fast-paced mutli-task environment.
- Ability to work flexible hours in order to meet critical deadlines when necessary.
- Maintain a warm and friendly demeanor at all times.
- Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
- Must be effective at listening to, understanding, and clarifying concerns raised.
- Must be able to multitask and prioritize departmental functions to meet deadlines.
- Approach all encounters in an attentive, friendly, courteous and service-oriented manner.
- Attend all hotel required meetings and trainings.
- Maintain regular attendance in compliance with Highgate Hotel standards, as required by scheduling, which will vary according to the needs of the hotel.
- Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
- Comply with Highgate Hotel standards and regulations to encourage safe and efficient hotel operations.
- Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
- Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
- Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
- Must be able to maintain confidentiality of information.
