Campaign Planning Coordinator

Category: Marketing

Main location: United States, Georgia, Atlanta

Position ID:J0626-1303

Employment Type: Full Time

Position Description:

The Campaign Planning Coordinator will provide campaign coordination, planning support, and operational management for integrated marketing initiatives. This role serves as the central point of coordination across campaign workstreams, ensuring campaigns are effectively planned, tracked, communicated, and executed across multiple channels and stakeholder groups.

The Campaign Planning Coordinator will maintain a comprehensive view of campaign activity, manage critical planning tools and documentation, and provide ongoing visibility into campaign status, deliverables, and dependencies. The ideal candidate is highly organized, detail oriented, proactive, and skilled at managing multiple priorities in a fast paced marketing environment.

The role is located in Atlanta, GA in a hybrid working environment.

Your future duties and responsibilities:

Campaign Planning & Coordination
. Serve as the primary coordinator for integrated marketing campaigns and strategic initiatives.
. Maintain centralized campaign documentation, ensuring timelines, deliverables, milestones, and dependencies remain current and accessible.
. Support campaign managers and marketing leaders in coordinating planning activities, meetings, and project milestones.
. Capture meeting outcomes, action items, risks, and decisions and ensure appropriate follow up across stakeholders.
. Identify potential timeline conflicts, dependencies, and execution risks and escalate as needed.
Campaign Operations & Visibility
. Maintain a centralized, real time view of all active and upcoming campaigns across the marketing portfolio.
. Manage campaign status tracking and reporting processes to ensure consistent visibility across workstreams.
. Coordinate updates from project owners and cross functional partners to maintain accurate project information.
. Monitor campaign progress against established milestones and communicate status updates to stakeholders and leadership.
. Ensure campaign documentation and planning resources are consistently maintained and organized.
Campaign Calendar Management
. Own and maintain the enterprise campaign calendar, providing a comprehensive cross channel view of campaign activity.
. Coordinate campaign timing, launch schedules, and key milestones across multiple marketing channels.
. Identify scheduling conflicts and collaborate with stakeholders to optimize campaign alignment.
. Ensure campaign calendar updates are communicated effectively across partner teams.
Channel Coordination & Tracking
. Manage channel support tracking across campaigns, ensuring visibility into channel participation, deliverables, and readiness.
. Maintain records of campaign messaging, channel requirements, and execution plans.
. Partner with cross functional teams to gather and validate campaign support information.
. Provide reporting and updates on campaign readiness and execution status.
Project Management & Team Support
. Maintain project management tools and documentation to support team workflow and task management.
. Track action items, deliverables, and deadlines across multiple campaigns and initiatives.
. Support process improvement efforts by identifying opportunities to increase efficiency, visibility, and consistency.
. Assist with preparation of leadership updates, status reports, and planning documentation.
. Support additional campaign planning and operational initiatives as needed.

Required qualifications to be successful in this role:

. 3+ years of experience in project coordination, campaign operations, marketing operations, project management, or a related field.
. Strong organizational, project coordination, and time management skills.
. Exceptional attention to detail and ability to maintain accuracy across multiple concurrent projects.
. Experience managing project plans, timelines, status reporting, and task tracking tools.
. Proficiency with Microsoft Office Suite and project management platforms.
. Ability to manage multiple priorities and deadlines in a fast paced environment.
. Strong written and verbal communication skills.
. Ability to collaborate effectively with cross functional teams and stakeholders.
. Experience supporting integrated marketing campaigns preferred.

Success Measures
. Accurate and up to date visibility across all active marketing campaigns.
. Consistent maintenance of campaign calendars, planning tools, and status reporting.
. Improved cross functional coordination and communication.
. Reduced administrative burden on campaign managers and marketing leads.
. Increased operational rigor, transparency, and execution efficiency across the campaign portfolio.

Competencies, Years of experience, Proficiency level
Project Coordination, 3, Very Good
Marketing Agency Experience, 3, Very Good
Marketing Campaign Experience, 3, Very Good
Cross functional Communication Skills, 3, Very Good
High Level of Detail, 3, Very Good
Minimum Education Required: Bachelors Degree

Other Information:
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $58,000.00 $123,800.00.
CGI's benefits are offered to eligible professionals on their first day of employment to include:
. Competitive compensation
. Comprehensive insurance options
. Matching contributions through the 401(k) plan and the share purchase plan
. Paid time off for vacation, holidays, and sick time
. Paid parental leave
. Learning opportunities and tuition assistance
. Wellness and Well being programs

Skills:

• Communication
• Marketing
• Project Management Office