Salary : $75,370.88 - $91,012.48 Annually
Location : San Jose Metropolitan Area, CA
Job Type: Full-Time
Job Number: 25-C33-A
Department: County-Wide Recruitment
Opening Date: 07/15/2025
Closing Date: 7/28/2025 11:59 PM Pacific
Bargaining Unit: 01

Description
Under close supervision, to perform a wide range of duties involved in the purchasing of materials, supplies, services, and equipment for County departments, special districts, and other public agencies.

Candidates who meet the employment standards will be invited to take an online written exam tentatively scheduled 8.15.25 - 8.21.25.
Typical Tasks

• Reviews and approves requisitions from County departments for the purchase of materials, supplies, services, and equipment;
  
• Determines possible suppliers and specification requirements based on the types of purchases to be made;
  
• Edits product specifications submitted and writes new product specifications when required;
  
• Writes ITBs (Invitations to Bid), RFQs (Requests for Quotations), RFPs (Requests for Proposals), contracts, reports, and correspondence;
  
• Establishes County/supplier contractual conditions, revises and develops contracts, and performs contract administration duties;
  
• Analyzes bid proposals received from suppliers, including evaluating prices, discounts, delivery conditions, and products offered (with respect to specifications) in order to ensure quality and best value;
  
• Determines successful bidders (from whom purchases will be made) and issues purchase orders, makes recommendations relative to the awarding of contracts, and acts as liaison between County and suppliers;
  
• Confers with departmental representatives in the development of product specifications, to standardize contract items, and in attempting to combine purchases to secure quantity discounts;
  
• Confers with suppliers or manufacturers in order to acquaint them with Purchasing policies and procedures and to obtain information on required products and services;
  
• Maintains current and complete lists of suppliers and information on their products based on previous purchases and market research, and maintains information on a wide variety of other sources;
  
• Investigates complaints, secures adjustments, and resolves other purchasing related problems;
  
• May be assigned as a Disaster Service Worker, as required;
  
• Performs other related work as required.

Employment Standards

Sufficient education, training, and experience to demonstrate the possession and direct application of the following knowledge and abilities.

Training and Experience Note: The required knowledge and abilities are attained through training and experience equivalent to the possession of a Bachelor's degree with a major in Business Administration, Public Administration, Accounting, Finance, Marketing, Economics, Material or Supply Chain Management, or closely related field.

Knowledge of:

• Business and organizational principles and practices;
  
• Data collection techniques;
  
• Materials, supplies, and equipment used in various occupations;
  
• Mathematics to perform computations and collect statistics for basic cost and price analysis;
  
• Various computer programs, such as word processing, spreadsheets, databases, and procurement software.

Ability to:

• Evaluate bid proposals, analyze requisitions and specifications, and determine appropriate courses of action;
  
• Analyze and solve buying problems, investigate complaints, write product specifications and contracts, and provide guidance and assistance;
  
• Read, interpret, and properly apply rules, regulations, laws, and policies;
  
• Communicate effectively, both orally and in writing;
  
• Establish cooperative relationships with those contacted in the course of work;
  
• Reason logically, work under pressure, adapt to varying circumstances, and use sound judgment in the performance of duties;
  
• Conduct value/cost analysis and negotiate purchasing contracts.

The County offers comprehensive first-class medical, dental, and vision benefits plans for County employees and their dependents, including plans with no deductibles, no co-pays, no co-insurance, and no prescription drug co-pays. Learn more

The County also offers generous paid time off with significant vacation, sick time, and 13 paid County holidays annually! Details are included in the with the bargaining unit applicable to the job classification.

In addition to the amazing perks above, the County also offers the additional benefits below.

Retirement Benefits
The County offers robust retirement plans including a (similar to the private sector's 401(k) plan) and the In addition to lifetime retirement income available through the CalPERS pension plan, the 457(b) Deferred Compensation plan provides a great way to save for retirement and supplement the defined benefit pension available to employees. These plans help our employees build a plan for their future and contribute to their family's long-term financial well-being.

Health Flexible Spending Account
The empowers employees to manage healthcare expenses efficiently with tax-free contributions (up to $3,200 for the 2024 calendar year). Secure tax-free solutions for your healthcare expenses and enjoy the flexibility to manage your healthcare finances effectively with the HFSA.

Dependent Care Assistance Program (DCAP)
The enables employees to utilize tax-free funds for dependent care services, facilitating a convenient and cost-effective approach for managing your dependent care expenses. The County also offers the , an employer-funded DCAP, for employees with annual income under $120,000.

Life and AD&D
The County offers life and disability benefits including , Insurance, These benefits ensure financial security and income support when you and your family need it most.

Employee Assistance Program (EAP)
The County prioritizes employee mental health and well-being and offers a top-tier through Concern providing confidential counseling sessions covering stress, anxiety, relationships, grief, as well as financial/legal services, personal coaching, child and elder care referrals, and comprehensive crisis support.

Employee Wellness
The offers free wellness programing, fitness classes and resources; including Elevate My Wellness an all-in-one platform designed to elevate your well-being journey.

Education Reimbursement
A generous program is available, including Education Reimbursement for employees seeking additional training and professional development.

NOTE: Benefit and Retirement information may vary from bargaining unit to bargaining unit. Due to changes in State Law, current pension provisions described in the union contracts are not automatically applied. Specific pension benefits for new hires who start on or after January 1, 2013 may be different than indicated in the union contracts.

Click here to access all Memoranda of Understanding and most recent Summary of Changes.
01

Please answer the following questions. Completion of the following supplemental questions is REQUIRED and is an integral part of the evaluation process. Initially, it will be used to determine minimum qualifications. For those applicants meeting the employment standards, this information will be critical in the subsequent competitive assessment to identify those candidates to be invited to continue in the examination process. Your responses to the questions may also be reviewed and scored in a Competitive Rating evaluation process based on pre-determined rating criteria. Your answers should be as complete as possible, as no additional information will be accepted from applicants once the Competitive Rating evaluation has begun. A response of "see resume" or "see application" will deem your application incomplete.
Include a detailed description of your work experience in the following format for EACH employer referenced, in each answer:
a) Employer name(s)
b) Job title(s)
c) Start/end dates of employment
d) Total hours worked per week
e) Description of task(s) performed

Do you understand the requirement to provide complete answers in order to determine relevant experience for each area in question?

• Yes
• No

02

What is the highest level of education you have completed?

• High School or GED equivalent
• College (1 to 29 semester units / 1 to 44 quarter units)
• College (30 to 59 semester units / 45 to 89 quarter units)
• College (60 to 89 semester units / 90 to 134 quarter units)
• College (90 to 119 semester units / 135 to 179 quarter units)
• College (120 or more semester units / 180 or more quarter units)
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctoral Degree
• None of the above

03

Do you possess a Bachelor's or higher-level degree in any of the following fields? If no, choose N/A.

• Business Administration
• Public Administration
• Accounting
• Finance
• Marketing
• Economics
• Material or Supply Chain Management
• Closely Related Field
• None of the Above Fields
• N/A

04

If you selected "closely related field" in Q3, please specify or type N/A.
05

How many years of work experience do you have performing analytical, administrative, lead, supervisory, or management duties? Relevant experience includes interpreting rules and regulations, gathering data, formulating recommendations, and report writing?

• No experience
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

06

Describe your experience performing analytical, administrative, lead, supervisory or management duties, which includes interpreting rules and regulations, gathering data, formulating recommendations, and report writing. If none, type N/A.

Include a detailed description of your work experience in the following format:
a) Employer name(s)
b) Job title(s)
c) Start/end dates of employment
d) Total hours worked per week
e) Description of task(s) performed
07

Select the certification(s) that you currently possess: (check all that apply)

• Certified Professional Public Buyer (CPPB)
• Certified Professional in Supply Chain Management (CPSM)
• Certified Purchasing Manager (CPM)
• Certified Public Purchasing Officer (CPPO)
• Other Related Certification
• None of the above

08

List the "Other" related certification(s) you possess from question #7. Include the following: A. Certification name and B. Issuing agency. If none, type N/A.
09

How did you find out about this job?

• Community Event
• Contacted by County Recruiter
• Contacted by a Recruitment Firm
• County Career Newsletter
• County Employee Referral
• County Text Message
• County of Santa Clara Career Website
• County of Santa Clara Job Interests Email Notification
• Facebook
• Glassdoor
• Governmentjobs.com
• Handshake
• In Person Job Fair
• In Person Networking Professional Event
• Indeed
• Instagram
• LinkedIn
• Professional Association
• Search Engine (Google, Bing, online search, etc.)
• Student Career Center
• Virtual Job Fair
• Virtual Networking Event
• Other (Specify in the next question)

10

If you selected an event/fair or other in the question above, please specify. If not, type N/A.
Required Question