Position Information

TxDOT's Rail Division is looking for a Business Services Coordinator II.

The Rail Division (RRD) consists of four sections. The Planning and Programming Section leads rail planning, state and federal grants, leases and operating agreements for rail services on state-owned facilities and state-subsidized passenger rail routes. The Rail Letting Section oversee planning, project development and agreements for TxDOT let projects impacted by railroads. RRD's Rail Grade Crossing Section administers funding and projects for improving rail highway crossings. The Rail Safety and Compliance Section participates with the Federal Railroad Administration and the Federal Transit Administration to enforce compliance with federal rail and transit regulations.

This position will be based in our new, state-of-the-art headquarters in South Austin.

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

Position Description

Business Services Coordinator II

Salary Grade B23 $61,184 - $99,658

Oversees, plans and coordinates administrative and management services work to include various operational areas related to budget, accounting, legislative analysis, division director's presentations, office support services to include equipment, facilities, purchasing and contract administration. Work requires contact with governmental agencies and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

- Analyzes incoming correspondence, reports and other materials related to administrative areas; coordinates with appropriate personnel to initiate proper action.

- Assists in planning division budget needs utilizing program analysis.

- Coordinates administrative services for asset management, central files, rail programs, and open records request.

- Implements and interprets administrative policies and procedures.

- May lead daily administrative operations including inventory, expediting purchases, mail, budget monitoring.

- Plans, coordinates, develops and implements the organization budget and provides financial advice to the staff.

- Trains and assist with interns.

- Assist the division director with presentations and reports.

- Performs other job responsibilities as assigned.

Minimum Qualifications:

Education: Bachelor's Degree in Accounting or Business Administration related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience: 5 years management, business operations and administration and/or staff support functions. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications: Valid driver's license. This position requires driving a state vehicle.

Preferred Qualifications:

Competencies:

Skill in:

- Administrative support practices and procedures to include writing, editing and report writing

- Analyzing and organizing business and technical data

- Analyzing issues, facts and available information to develop logical solutions; researching

- Coordinating labor, materials, and equipment

- Giving attention to detail and reviewing information to identify any errors and problems;

Knowledge of:

- Applicable laws, rules, and regulations

- Budgeting methods and procedures

- Developing, implementing, monitoring budgets and financial reporting

- Legislative process

- Office management practices and procedures

- Risk analysis procedures and methods

- Sound working knowledge of PeopleSoft, Tableau, PowerPoint, and Excel

- Innovate accounting and administrative processes and procedures

- Contract development and oversight

- Equipment management methods and procedures

- Facilities maintenance methods and procedures

- Generally accepted accounting principles, procedures, and terminology

- Inventory management systems

- Purchasing methods and procedures

- Quality management & continuous improvement methods, policies and procedures

- The Texas Public Information Act

Proficient in:

- Establishing plans and setting objectives and goals that support overall business strategy

- Leading, assigning, reviewing, and monitoring the work of others

- Monitoring the status and progress of projects

- Public relations for maintaining effective working relationships with functional work groups

- Training professional and technical staff

- Grant and contract management

Physical Requirements and Working Conditions:

- Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools

- Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs

- Standing-prolonged periods of time

- Repetitive Motion-substantial movements of the wrists, hands, and fingers

- Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)