Job Description - Business Operations Manager

Location: San Francisco (on-site at our offices)

The Opportunity

Artificial Analysis is scaling from ~40 to ~80 people this year while running the benchmarks the AI industry relies on. The operational load of that growth, from finance and contracts to onboarding and the leadership team's operating cadence, currently runs through our Chief of Staff. We're hiring a Business Operations Manager to own it properly.

This is not a back-office role. You will report to the Chief of Staff, work directly with our founders, sit in the room for critical leadership discussions, and be trusted with the most sensitive information in the company. The bar is an operator we would put in front of anyone: sharp, fast, discreet, and allergic to dropped balls. You will pick up problems, scope them, and run them to done without waiting for direction. And the seat has serious legs: as the company scales, this role is positioned to grow into an operations leadership position.

What You'll Do
• Own Finance Operations: Invoicing and receivables, accounts payable, expense management, monthly close with our external accountants, and clear reporting on run rate and trajectory
• Own Contract Administration: Customer and vendor agreements, NDAs, statements of work and data protection agreements: run the signature workflows, track renewals, and give leadership a first-pass read on risks and key terms
• Own Customer and Supplier Onboarding: Run the operational side of new customer and vendor setup: contracts, billing details, procurement, security questionnaires and systems access, so commercial momentum never stalls on admin
• Run the Office and Guest Experience: Our San Francisco office, visits from the leading AI companies in the world, team events and offsites, team leave and travel: make the space and the experience reflect the brand
• Run Onboarding and People Operations: Equipment, systems access, payroll setup and first-week logistics so every new joiner lands well in a team hiring ~40 people this year, and keep people and immigration operations organized alongside our external counsel
• Support the Leadership Operating Cadence: Prepare materials, track actions and decisions, and keep things moving
• Systematize and Automate: Evaluate, implement and own our operational tooling (expense management, HRIS, ATS and similar), project-manage compliance initiatives as enterprise requirements arrive, and replace manual processes with systems, embracing an AI-native workflow

What We're Looking For

Required:
• Demonstrated excellence, both academically and professionally
• Fast ability to build rapport and trust with senior stakeholders
• 3+ years in business operations, finance operations, or a chief-of-staff-adjacent role in a high-growth environment
• Extreme organization and follow-through: things given to you do not come back
• Discretion and sound judgment with sensitive information, including compensation, legal and company financials
• Comfort with numbers: invoices, budgets, reconciliations, and the ability to spot when something is off
• Strong written and verbal communication

Valuable, not expected in full:
• Experience at a startup that scaled headcount quickly
• Familiarity with accounting, payroll and HRIS tooling (e.g. QuickBooks or similar)
• Experience reviewing commercial documents (agreements, statements of work, data protection agreements) and flagging risks clearly
• Experience supporting an international team across entities and time zones
• Excitement about AI and eagerness to work with AI-native tooling

Competitive compensation including equity