We are looking for a dynamic
Business Operations Analyst to join our team. The Business Operations Analyst will provide and synchronize support to senior leadership in an assigned OUSW Personal and Readiness, associated offices and directorates. This individual will be responsible for a range of tasks, assisting Military Assistants (MAs), ASW, DASW and subordinate portfolio Directors and associated directorates. This role demands exceptional attention to detail, outstanding organizational skills, and the ability to manage multiple priorities in a dynamic, fast-paced environment. Additionally, it requires proven experience providing support to high-ranking senior executives (equivalent to 3-4 star civilian leaders). This position is essential to the smooth functioning of the front office.
This position will be located on-site at the Pentagon daily. ResponsibilitiesThe responsibilities include, but are not limited to:Executive Support- Coordinate and synchronize near term, daily and weekly support requirements to senior leaders, including management of assigned operations, information updates, and inter-department action coordination
- Draft, edit, and proofread executive-level correspondence, talking points, and internal memos with exceptional attention to detail
- Manage and deconflict complex calendars for SES-level executives (1-star to 3-star), ensuring priority meetings and deadlines are met
- Coordinate SES and Director reporting through government systems and provide high-level administrative tracking and follow-up
- Coordinate Executive Travel and support documentation as required
- Manage office protocols and assigned workflows in support of assigned SES and Directorates, including CTAMS, DTS and ETMS2
Meeting & Event Management- Proof and prepare briefing materials, Read-Ahead (RAH) documents, and other report/ documents as required
- Liaise with VIP support and P&R ITM for executive IT/AV requirements including VTC, SIPR, Teams, and Zoom
- Coordinate, and support the setup, opening, and preparation of high-level conference rooms for all engagements
- Coordinate and escort high-level visitors, ensuring all security and access protocols are followed
Document & Information Management- Retrieve, collate, reformat, and distribute briefing materials, PowerPoints, Excel spreadsheets, and other sensitive documents for senior leadership
- Maintain filing systems (digital and hardcopy) and ensure prompt, accurate documentation delivery for time-sensitive meetings and briefings
- Assemble and maintain binders and information packets for recurring and ad-hoc meetings
Support & Task Coordination- Serve as a point of contact for senior leadership, Military Assistants, and internal/external stakeholders
- Professionally engage with visitors, stakeholders and leaders; answer and screen phone calls, take detailed messages, and provide accurate information to staff and visitors
- Track and prioritize incoming taskers, monitor deadlines, and support interdepartmental coordination for timely completion
- Provide professional proof reading and editing of assigned tasks
Control Officer Duties- Manage the secure handling, logging, and distribution of Top Secret documents within SCIF environments
- Maintain visitor logs and coordinate clearance verifications
- Support onboarding/offboarding documentation, including read-ons and debriefs for cleared personnel
Requirements- Active Top Secret Clearance is required
- Bachelor's Degree or an additional 4 years of relevant experience in lieu of the degree
- Minimum of 3 years of experience providing administrative support to an SES Military Office, Government Offices or Federal Agencies
- Experience with DTS and CATMS, TMT, ETMS2, or other similar Government Task Management System
- Strong communication skills, both verbal and written
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Skilled in managing phone systems and basic office equipment
- Ability to assemble, organize, and maintain high-volume documents and physical files with accuracy
BenefitsCATHEXIS offers competitive compensation packages to all eligible employees. Our goal is to provide a compensation package that reflects the value you bring to our team, is competitive with national average market rates, and promotes your financial security and personal well-being. The annual salary range for this role is $110,000 - $120,000. Please note that the salary information provided is a general guideline. CATHEXIS considers various factors in its final offer, including location, qualifications, experience, and skills.
- Performance Bonuses
- Medical Insurance
- Dental Insurance
- Vision Insurance
- 401(k) Plan (Traditional and ROTH)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off
- 11 Federal Holidays
- Parental Leave
- Commute Benefits
- Short Term & Long Term Disability
- Training & Development
- Wellness Program
- Community Outreach Initiatives
