BUSINESS ANALYST PF&R

City of Toronto • $89K — $132K *

Toronto, ON M3C 0E3In-Person

Education, Government & Non-Profit

5 - 7 years of experience

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Job Overview by Ladders

Qualifications

Post-secondary education in Computer Science or related field, or equivalent experience.
Experience with managing large-scale integrated technology applications.
Background as a business analyst in asset and work management with a focus on requirement gathering.
Experience in implementing business systems in large organizations, evaluating and documenting workflows.
Proficiency in facilitating stakeholder sessions using business process modeling techniques.
Familiarity with process design software (MS Visio, IBM Blueworks Live) and project management tools (MS Project, JIRA).
Experience implementing or supporting IBM Maximo or similar applications is a plus.

Responsibilities

Identify and document business processes, inputs, and outputs through workflow analysis.
Collaborate with stakeholders to execute process optimization initiatives.
Synthesize information from various sources to detail business needs.
Identify problems and inefficiencies in current processes and recommend improvements.
Analyze processes to assist in planning and decision-making support.
Manage multiple projects simultaneously across various initiatives.
Prepare documentation for business cases and feasibility studies, among other project artifacts.

Benefits

Opportunity to work on transformative projects in the Parks and Recreation division.
Exposure to large-scale implementation of technology systems.
Collaborative work environment with effective cross-functional teams.
Opportunities for professional development and training.

Full Job Description

Job ID: 64360
Job Category: Policy, Planning & Research
Division & Section: Parks & Recreation, PFR Bus & Technology Transformation
Work Location: Will initially be based at Metro Hall, 55 John Street, Toronto, ON and will relocate to North York Civic Centre, 5100 Yonge Street once operational
Job Type & Duration: Full-Time, Temporary (12 months+)
Salary Range: $89,337- $132,880
Shift Information: Monday to Friday, 35 hours per week
Affiliation: Non Union
Number of Positions Open: 1
Posting Period: 23-July-2026 to 07-August-2026

The Business Analyst will join the Business & Technology Transformation team working on implementing transformative solutions for the Parks and Recreation Division (P&R). Successful candidate(s) may be assigned to a variety of projects and portfolios and will be responsible for analyzing business processes, identifying opportunities for improvement, gathering and documenting business requirements, and supporting the design, development, and implementation of technology-enabled solutions. The Business Analyst works closely with business stakeholders, project teams and technical resources.

The role will contribute to initiatives ranging from the large-scale implementation of IBM Maximo to broader business process transformation, operational improvement, and optimization of existing technology systems.

Major Responsibilities:

Identifies, analyzes, optimizes and documents business processes, inputs, outputs, and integration points and conducts workflow analysis and business process modeling.
Executes the above by collaborating with key business stakeholders.
Critically evaluates information gathered from multiple sources, reconciles conflicts, and synthesizes high-level information into detailed needs and requirements.
Identifies gaps, problem areas and inefficiencies, determines the root of business problems and offers recommendations for improvement.
Designs, analyzes and documents processes to support planning, staff re-alignment and management decision making.
Contributes to multiple initiatives simultaneously.
Conducts process flow analysis and business process modelling, re-engineering and/or continuous improvement efforts and reviews the potential impact with staff at all levels of the organization.
Prepares or contributes to the preparation of business cases, feasibility (including economic, organizational, operational, technical impact) studies, project charters/plans, business requirements, procedures/processes, work instructions, manuals, design documents, data analysis, user documentation and records management best practices.
Recommends and establishes program objectives, priorities and schedules.
Prepares reports for the Project Manager and Senior Management, making recommendations on changes in business methods and processes including appropriate staffing levels and resource allocation.
Conducts financial analysis and determines key indicators to measure the effectiveness and efficiencies of service delivery methods and design processes to track those indicators.
Prepares training materials and trains users.

Key Qualifications:

Post-secondary education in Computer Science or a related discipline, or an approved equivalent combination of education and/or experience.
Considerable experience in application administration, development, and sustainment of large-scale integrated technology applications.
Experience working as a business analyst (asset and work management) to liaise with customers and the technology team, leading requirement gathering and validation, as well as driving functional design workshops.
Considerable experience in the implementation of business systems in large, complex organizations, including reviewing, evaluating, and documenting business processes and workflows.
Considerable experience facilitating sessions with stakeholders to identify current and optimal processes and identify business and technical requirements using standard business process modelling techniques and notations such as BPMN.
Experience using a variety of software packages, including MS Office (Word, Excel, and PowerPoint), process design software (e.g., MS Visio, IBM Blueworks Live), and project management software (e.g.MS Project, JIRA, SharePoint).
Experience in implementing and supporting the IBM Maximo system (specifically IBM Maximo Work Management, Asset Management, and Spatial Work Management) or similar applications is an asset.
Analytical skills in assessing and reviewing business processes to identify options, best practices, and opportunities to improve service delivery through technology change and business process innovations.
Excellent written and oral communication skills, presentation, and interpersonal skills to deal effectively with city staff and senior management.
Experience working in a government/public sector setting with geospatial or enterprise work management system projects is an asset.
Ability to prioritize multiple projects, work with cross-functional teams, set clear directions, and design terms of reference and project plans.
Ability to develop, maintain, and execute test plans.
Ability to travel across various office locations within the City of Toronto, as required.
Ability to work independently, as well as part of a collaborative team.
Certified Business Analysis Professional (CBAP) or working towards a business analysis certification/course is an asset.

About City of Toronto

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