Position Summary
DO & CO is seeking a highly organized and proactive Business Administrator to provide administrative and operational support across the organization. This role serves as a key liaison between executives, internal departments, and external partners while ensuring the smooth coordination of business operations. The ideal candidate thrives in a fast-paced, hospitality-driven environment, possesses exceptional organizational skills, and can manage multiple priorities with professionalism and discretion.
A key responsibility of this position is owning all corporate travel logistics for employees and executives, while providing comprehensive administrative support to the Executive Leadership Team on an as-needed basis.
Key Responsibilities
- Coordinate and manage domestic and international travel arrangements for employees, executives, and visiting stakeholders, including flights, hotels, ground transportation, and travel itineraries.
- Serve as the primary point of contact for all staff travel requests, ensuring cost-effective bookings while adhering to company travel policies and budgets.
- Resolve travel-related issues, schedule changes, and emergencies with urgency and professionalism.
- Manage executive calendars, schedule meetings, and coordinate appointments across multiple stakeholders and time zones.
- Prepare meeting materials, presentations, reports, agendas, and other business documents for leadership.
- Assist with planning and coordinating executive meetings, leadership events, customer visits, and company functions.
- Maintain organized records, files, contracts, and confidential business documentation.
- Process expense reports, invoices, purchase requests, and other administrative documentation accurately and timely.
- Coordinate office supplies, equipment, vendor relationships, and general administrative needs.
- Support cross-functional departments with administrative projects and operational initiatives.
- Prepare correspondence, communications, and reports on behalf of executive leadership.
- Perform ad hoc administrative duties and special projects for the Executive Leadership Team as business needs arise.
- Continuously identify opportunities to improve administrative processes, organization, and operational efficiency.
Qualifications
- Bachelor's degree in business administration or a related field preferred; equivalent experience will be considered.
- 3-5+ years of administrative, executive support, office management, or business operations experience.
- Experience coordinating corporate travel, including domestic and international itineraries.
- Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
- Strong verbal and written communication skills.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Experience working with travel booking platforms and expense management systems preferred.
- High attention to detail and strong problem-solving abilities.
- Ability to maintain confidentiality and exercise sound judgment.
- Comfortable working in a dynamic, fast-paced, deadline-driven environment.
- Hospitality, airline, catering, or food manufacturing industry experience is a plus.
What You'll Bring
- A customer-service mindset with a proactive, solutions-oriented approach.
- Strong multitasking abilities and excellent follow-through.
- Professionalism, discretion, and executive presence.
- Flexibility to adapt to changing priorities and business demands.
- A collaborative attitude with the ability to build strong relationships across all levels of the organization.
What We Offer:
- Competitive Pay$80,000-95,000 annually
- Daily Complimentary Meals (Breakfast, Lunch and Dinner).
- FT employees are eligible for 401K and medical benefits: medical, dental, and vision.
- An organization dedicated to fostering innovation; in pursuit of cultivating creativity, embracing new ideas and leveraging our impeccable standard for hospitality.
- Genuine career development opportunities, both nationally and internationally.
- The chance to collaborate and represent a leading force in the luxury global gourmet entertainment industry by attending world-class events.
