Title: Senior Administrative Assistant

Job Description

The Senior Administrative Assistant will support business operations by implementing and executing administrative processes that ensure the smooth functioning of the office. This role provides logistical, clerical, and operational assistance including managing schedules, handling correspondence, supporting internal inquiries, and ensuring a professional and organized work environment. The individual will also contribute to continuous improvement efforts across administrative functions to enhance effectiveness and efficiency in line with company policies and office needs.

Key Responsibilities

• Implement and execute administrative and secretarial programs and policies that support day-to-day business operations.
• Manage documentation, scheduling, mail handling, travel arrangements, meeting coordination, and general administrative support.
• Operate office equipment, manage supplies, and liaise with outsourced service providers to ensure facility needs are met.
• Greet and direct visitors, manage telephone/switchboard reception, and handle general inquiries professionally.
• Assist with the preparation of reports and internal communications as needed.
• Maintain accurate records and data entry tasks to support team operations.
• Participate in administrative process improvements and help drive change initiatives for better service delivery.
• Collaborate with colleagues across departments to ensure alignment and seamless execution of administrative services.

Preferred Skills and Qualifications

• Education: Bachelor's Degree or equivalent experience/qualification.
• Experience: 3-5 years of professional administrative experience.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Professional demeanor and customer-service mindset.
• Ability to follow established procedures while adapting to new tasks or systems.
• Self-motivated, reliable, and able to work independently under supervision.
• Strong interpersonal skills with the ability to build effective relationships within the team and across functions.
• Willingness to support change management and continuous improvement initiatives.

About The Compensation:

The base salary range for this role is determined based on several factors. These include but are not limited to job accountabilities; skill sets; experience and training; certifications; work location; competitive market rates and other business needs. At Galderma, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on a unique combination of factors for each role. A reasonable estimate of the hiring range for this role is $73,000-$92,000.

What We Offer in Return:

You will be part of an organization that genuinely values and embraces diversity and inclusion. We believe that reflecting the diverse perspectives of our customers leads to stronger, more meaningful outcomes.

Next Steps:

• If your profile is a match, we will invite you for a first virtual conversation with the recruiter.
• The next step is a virtual conversation with the hiring manager
• The final step is a panel conversation with the extended team

Our people make a difference:

At Galderma, you'll work alongside individuals who share your drive-as well as those with different perspectives that help us grow. We value the unique contributions of every team member. Our culture of professionalism, collaboration, and support creates an environment where people can truly thrive and excel.

Employer's Rights:

This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time, for any reason. In addition, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.