Job DescriptionWe are seeking a proactive and highly organized Brokerage Services Coordinator to support a dynamic, fast-paced commercial real estate capital markets team based in San Francisco. This role plays a critical part in keeping our team running smoothly by managing schedules, coordinating logistics, and supporting key operational and client-facing tasks. The ideal candidate is detail-oriented, resourceful, and comfortable handling multiple priorities with discretion and efficiency.
Core Responsibilities:- Support Capital Markets groups based in San Francisco, CA, including investment sales, debt, and retail sales teams
- Project management across multiple groups, including marketing, analysts, and brokers, to ensure project deadlines are met
- Manage complex and often challenging calendars and scheduling for senior executives, including internal and external meetings, client appointments, and property tours
- Coordinate domestic and occasional international travel logistics for three executives
- Track revenue and expenses related to deal flow and marketing budgets
- Prepare and process deal-related invoices and coordinate deal closings using internal Newmark systems
- Submit vendor invoices through Coupa and track cost-recovery issues with Newmark Corporate
- Coordinate with clients to arrange and manage meetings Assist in organizing and scheduling investor property tours
- Maintain and update various internal databases
- Manage select personal information and administrative tasks for senior executives
- Design, prepare, and write content for pitches, presentations, and property marketing collateral
- Create and manage listing websites, marketing campaigns, and sold announcements
- Write and manage press releases for closed deals, working closely with Corporate Communications to distribute
- Stay ahead of design and marketing trends to help generate brand awareness and maintain a competitive edge
- Coordinate with third-party vendors for photography, video/aerial footage, and virtual tours for listings
- Follow Newmark branding guidelines to ensure consistency across all marketing materials.
- Perform other administrative duties as needed
Core Competencies:- Excellent communication, organizational, and time-management skills.
- Superior grammatical and writing abilities.
- Knowledge of Adobe Creative Cloud Suite Preferred
- Exceptional working knowledge of Microsoft Office 365 (particularly Outlook, PowerPoint, Word, and Excel)
- Knowledge of Oracle and Coupa platforms preferred
- Ability to prioritize, multitask, and meet tight deadlines
- Experience creating marketing pitches, presentations, property marketing collateral, websites/landing pages, digital and print advertisements, and social media marketing
- Ability to convert research-based data into visually compelling stories for presentations, market updates, infographics, and graphs
Preferred Skills/Experience:- Experience level: 2-4 years preferred; entry-level candidates will be considered for the right fit
- Knowledge of the commercial real estate industry
- Strong troubleshooting and problem-solving skills
- Ability to work independently and collaboratively
- Experience with RCM or other database/real estate management programs
- Proficiency with both Mac and PC platforms
- Knowledge of Ceros preferred
Salary Range LanguageThe expected base salary for this position ranges from $75,000 to $90,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement plan with employer matching), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).
Working Conditions: Normal working conditions with the absence of disagreeable elements.
Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
