About The RoleFTI Consulting is looking for a Billing Specialist I to work closely with Project Managers (PM's) throughout the engagement lifecycle with primary objectives of:
- Ensuring timely, accurate, and professional invoices are sent to clients and month-end close related WIP adjustments are posted
- Reducing the amount of time billable professionals spend on project management administrative tasks
The ideal candidate for this role will have:
- Strong attention to detail
- Excellent communication skills, including verbal and written
- Good interpersonal skills, including being a team player with capacity to work with diverse team members
- Organizational skills, including ability to prioritize
- Ability to work flexibly under tight deadlines and handle multiple tasks through prioritization and time management skills
What You'll DoProject Setup and Maintenance
- Ensure:
- Contract terms are captured accurately in the Financial Systems (e.g., fee arrangement, rates, soft costs)
- Necessary approvals are documented and archived
- Amendments to contract terms are flagged and necessary supporting documentation is obtained and archived
- Necessary information for billing is documented (e.g., client contact info, e-billing system and/or MSA requirements)
- Information necessary for revenue recognition is archived
Prepare and Send Invoice to Client
- Invoice retainers, fixed fees or hourly engagements consistent with contract terms
- Ensure accuracy of data in proforma/draft invoice, e.g.:
- Billing rates are consistent with contract
- Soft costs are consistent with contract
- Anticipated costs, intercompany fees are captured
- Send draft invoice (or proforma if requested) in format requested by PM
- Process write-downs/ups as required, with proper approval
- Input PM invoice edits
- Finalize/send invoice to client, including e-billing system as applicable, with PM approval
- Employ appropriate formatting and ensure professional presentation
- Monitor bounce backs and troubleshoot
- Archive all directions/approvals required for control/audit purposes
Assistance with Monthly Revenue Close Process
- Review assigned matter WIP and obtain PM input regarding expected realization of overage, project fees in excess of contractual amount, hourly work above and beyond agreed cap
- Record the necessary WIP adjustment based on PM input received
- Review unbilled projects for late time and re-adjust if necessary
- Respond to inquiries from revenue recognition team
Additional Duties
- Monitor aging A/R and assist the PM and collections analyst in collection efforts
- Additional duties as required
How You'll Grow Direct access to leadership with defined long-term career planning will ensure you continue to develop your skills as a communications and change management practitioner. This position also allows the unique opportunity to partner with internal teams in various specialty areas to tackle a myriad of high visibility client challenges across industries. With an emphasis on a collaborative team approach, we all learn from each other as we share diverse perspectives and ways of working to best meet client challenges and continue to grow the firm.
What You Will Need To Succeed Basic Qualifications
- Associate's college degree or commensurate work experience
- 1+ years of billing experience
- Strong working knowledge of Microsoft Excel and other Office applications
- Familiarity with time-and-expense billing models and engagement-based invoicing
- Travel required to clients and to FTI office(s)
- Applicants must be currently authorized to work in the United States for any employer on a full-time basis; this position does not provide visa sponsorship
Preferred Qualifications
- Experience in a professional services or consulting environment is a plus
CompensationMinimum Pay: $72,500
Maximum Pay: $143,000
Compensation Disclosure: The compensation range reflects potential base salary for the role. Actual compensation is determined based on a wide array of relevant factors including market considerations, business needs, and an individual's location, skills, level of experience, and qualifications.
