University of Miami

Assoc. Director, Research Administration

University of Miami • $90K — $120K *
Coral Gables, FL 33114In-Person
Education, Government & Non-Profit
5 - 7 years of experience
2 months ago
Job Overview by Ladders

Qualifications

  • Bachelor's degree in relevant field; Master's preferred.
  • Minimum 7 years of relevant experience, ideally in an academic environment.
  • Preferred certifications: CRA, CFRA, or CHRC.
  • Extensive knowledge of research administration, particularly in clinical research.
  • Strong understanding of financial principles and healthcare reimbursement.

Responsibilities

  • Ensure timely and compliant submission of research proposals.
  • Conduct comprehensive analysis and negotiate research agreements.
  • Manage clinical research billing compliance and budget evaluations.
  • Collaborate with various departments to streamline research processes.
  • Leverage data dashboards to track and enhance team performance.
  • Identify inefficiencies and implement process improvements.
  • Mentor and oversee staff development and training.

Benefits

  • Professional development opportunities.
  • Collaborative work environment with top-tier research teams.
  • Access to comprehensive health and wellness programs.
Full Job Description
Current Employees:

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The Office of Research Administration (ORA) has an exciting job opportunity for an ORA Associate Director, Research Administration to work at the Coral Gables Campus.

CORE JOB SUMMARY
The Office of Research Administration (ORA) is the University's institutional office responsible for reviewing, endorsing and submitting proposals to extramural sponsors for research, clinical trials, training, instructional and other sponsored activities. As a leader in the Office of Research Administration (ORA), the Assoc. Director, Pre-Award Services, is integrally involved in the review and analysis of complex sponsored projects and provides research administration services to a portfolio of academic departments and research units, including acting as one of the institutional liaisons with external sponsors. The Assoc. Director supervises a team responsible for reviewing and endorsing research proposals, and conducting a comprehensive analysis of various award types. Acts as the liaison with funding agencies and facilitates clinical research billing compliance. Ensures that sponsored projects are consistent with sponsors and University policies and guidelines, while providing outstanding customer service to faculty and support staff.

CORE JOB FUNCTIONS
  • Ensures timely, accurate and compliant proposal submissions.
  • Conducts comprehensive analysis and negotiates all research agreements, evaluating terms and conditions of research grants and contracts involving awards from various sources, including: government, foundation, corporate and, engaging in negotiations to establish the financial, legal, and other contractual terms. May be required to oversee staff responsible for creating compliant billing grids for clinical research projects to maintain billing compliance.
  • Conducts comprehensive analysis and negotiates all applicable research contract and grant budgets, focusing on clinical care pricing, fair market value, from various sources, including: government, foundation, corporate and industry.
  • Interacts with other ORA personnel, Principal Investigators and study teams, Compliance, IRB (Human Subject Research Office), Technology Transfer, Risk Management, and other relevant offices to ensure that research initiation is managed in an efficient and effective manner consistent with UM policies and procedures, and that applications are compliant and fiscally sound.
  • Conducts comprehensive analysis and negotiates all applicable research contract and grant budgets, focusing on clinical care pricing, fair market value, from various sources, including: government, foundation, corporate and industry.
  • Leverages real-time dashboards to monitor team performance, ensuring the team consistently meets or exceeds Service Level Agreement Key Performance Indicators.
  • Drives a culture of accountability by basing team performance assessments on measurable data.
  • Identifies process inefficiencies through data analysis and suggest/implement improvements.
  • Provides updates and status reports to senior management on a regular basis by track relevant data using University systems and other tools and provides leadership with metrics, including through output and turnaround time.
  • Oversees, trains, and mentors staff in assigned team.
  • Partners with other departments to facilitate transparent and accountable research administration and coordinate documentation and approval processes.
  • Maintains effective relationships with sponsor representatives to facilitate communication.
  • Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.


This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS

Education:
Bachelor's degree in relevant field. Master's degree in relevant field preferred.

Certification and Licensing:
CRA or CFRA or CHRC certification preferred

Experience:
Minimum 7 years of relevant experience, ideally in an academic setting. Appropriate combination of relevant education and/or experience may be considered.

Knowledge, Skills and Attitudes:
  • Knowledge of business and management principles.
  • Extensive knowledge of research administration, preferably in academic institution clinical research.
  • Extensive knowledge of financial principles, Medicare regulations, healthcare reimbursement principles, laws and regulations guiding clinical research.
  • Ability to efficiently research complex information and use it for establishment and improvement of work processes, reporting and data analysis.
  • Ability to direct, manage, implement, and evaluate department operations.
  • Ability to effectively plan, delegate and/or supervise the work of others.
  • Ability to lead, motivate, develop, and train others.


Job Status:
Full time

Employee Type:
Staff

About University of Miami

The University of Miami is a private research university in Coral Gables, Florida. The university offers 132 undergraduate, 148 master's, and 67 doctoral degree programs, of which 63 are research/scholarship and four professional areas of study. The university's research expenditures in the 2018–2019 fiscal year were $358.9 million, the highest of any university in Florida and 45th in the nation. The university comprises 11 schools and colleges, including the Leonard M. Miller School of Medicine in Miami's Health District, a law school on the main campus, and the Rosenstiel School of Marine and Atmospheric Science focused on the study of oceanography and atmospheric sciences on Virginia Key, with research facilities at the Richmond Facility in southern Miami-Dade County.
Learn more about University of Miami
Size
17,000 employees
Industry
Education, Government & Non-Profit
* Ladders Estimates

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