OverviewThe Assistant Property Manager reports to the Property Manager, Director/Assoc Director or Senior Property Manager and provides supports in all aspects of the management for the assigned portfolio. The individual in this position will assist and support with the operations and financial responsibilities of the portfolio. Relationship building with all tenants to quickly solve tenant problems that may arise and managing tenant satisfaction in efforts to ensure a high level of tenant retention. Additionally, this person will support all vendor coordination and administrative tasks.
The base salary is aligned with market data and is estimated between $85,000 to $95,000 with the ability to achieve additional compensation through bonus. This salary range reflects base compensation for the position across all US locations. Within this range, individual pay is determined by work location and other factors including relevant education/training, experience, and internal equity.
Responsibilities- Maintains a strong relationship with Property Owners to ensure that objectives are being met.
- Supports the planning, budgeting and control of operating and capital expenditures.
- Administer and assist in the preparation of annual budgets, forecasts, monthly reports, and variance reports.
- Supervise and assist with accounts receivable and accounts payable, including collection of rent, accruals, payment of expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease
terms, and preparation of all related documentation. - Responds to tenant requests and needs and coordinates with Property Management and Building Staff Teams to resolve the issues.
- Oversee in the selection and performance of vendor services, including preparation of request for proposals and service agreements.
- Monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
- Responsible for scheduling and facilitating maintenance with vendors and tenants.
- Perform property inspections on a regular basis and make recommendations to maintain and enhance the asset.
- Support the compliance of property safety standards, assist in the Fire and Life Safety training, and maintain the building emergency response plans and procedures, along with its related documentation of compliance.
- Document and track all certificates of insurance from vendors and tenants.
- Maintain accurate and pertinent information for vendors and tenants.
- Prepare correspondence and memos to tenants and vendors.
- Establish and maintain positive relationships with internal and external tenants and vendors.
- Perform other related duties as requested.
QualificationsBasic requirements and key functional responsibilities of the Assistant Property Manager include, but are not limited to the following:
- Bachelor's Degree, preferably in business, real estate, or finance
- Candidate will possess a minimum of three years of related experience
- Strong understanding of financial terms and principles, and can analyze and conduct complex financial and business decisions.
- Strong understanding of lease terms and contract language to enforce tenant and vendor requirements.
- Proficient in Microsoft Word and Excel, Adobe
- Real Estate Salesperson License is a plus
- Yardi experience preferred.
Key Competencies:
- Communication Proficiency (oral and written)
- Ability to multitask, thrives in a fast-paced environment and stay organized
- Has a sense of urgency
- Detail Oriented
- Self-starter and takes initiative
- Technical Proficiency (MS Office, ProCore, Yardi)
Benefits offered to full time W2 employees:
- Traditional and Roth 401k with generous employer match and immediate vesting
- 12 weeks of Paid Parental Leave after one year of tenure
- Medical, Dental, Vision Insurance
- Company paid Life and AD&D Insurance
- Company paid Short & Long-Term Disability
- Voluntary Critical Illness and Accident Coverage
- Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
- Wellness program
- Employee Assistance Program (EAP)
Work-Life Balance:
- Competitive paid vacation days
- 2 personal/wellness days
- Paid holidays plus 2 floating holidays
- Annual volunteer day for Day of Giving
