Job DescriptionThe Assistant Operations Manager will coordinate project activities, including layout, scheduling, cost accounting, problem-solving, coordinating construction activities, documentation, and acceptance of system implementation. Responsible for meeting scheduled completion dates, projected building costs, and coordinating efforts with Site managers, System Engineers, and/or Technicians.
Pay: $115,000
The pay listed is the salary range or the salary rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data.
Benefit Information: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit Annual Benefits-Staff and Management
ResponsibilitiesPOSITION RESPONSIBILITIES *- Manage projects from start to completion encompassing, the five project phases, including, but not limited to:
Initiation Phase:- Assist and support in the development of final cost and evaluation, as well as coordinate with ABM's sales & engineering group for product and pricing information.
- Present, review, and revise system definition, scope, pricing, and schedule for the internal team, as well as customers.
- Set up and perform kick-off meetings.
Planning Phase:- Project definition, layout confirmation, budget development, documentation, and schedule.
- Review and approve functional specifications with Software team & Customer.
- Establish detailed project timelines/schedules (MS Project).
- Develop Mechanical and Electrical RFQs in conjunction with the Installation, Sales, and Procurement departments.
- Develop material, drawings, and documentation for contract bids on supportive components for a given project, as required.
- Select vendors through a competitive bid process with Procurement.
Execution Phase:- Coordinate all aspects of project installation between customer's site supervisor, installation crews, ABM's engineering/manufacturing/logistic groups, vendors, and customer.
- Manage document flow to ensure customer receives proper manuals such as maintenance/operation/spare parts, etc.
Controlling / Monitoring Phase:- Maintain budget control and change orders.
- Closely follow systems installation from day-to-day, addressing and resolving issues to ensure customer satisfaction and a fully functional system. Approve release of payments/invoices, change orders, and other credits/debits to projects.
- Coordination of proper documentation, drawings, & reporting to project stakeholders.
Closing Phase:- Schedule and perform Final Acceptance testing and training in coordination with the Installation team.
- Obtain Project Acceptance from the customer.
- Ensure financial closure of the project with the Accounting team.
- Close out projects with internal Postmortem (lessons learned) meetings.
Essential Functions:- Accurately enter all payroll-related data necessary to process and meet deadlines.
- Serve as primary point of contact for payroll-related issues.
- Provide customer service to employees when asked by either the employee, HR, or Manager.
- Maintain proper filing systems and complete general copying, filing, and mailing.
- Maintaining all payroll operations according to company policies and procedures
- Maintain confidentiality and respect for the privacy of employee records.
- Special projects and other duties as assigned.
Qualifications- Ability to communicate in English and Spanish required.
- Strong working knowledge of Excel and other Microsoft Office products.
- Comfortable with routinely shifting demands.
- Working knowledge of general office equipment.
- Ability to prioritize projects and execute and deliver key objectives in a timely manner under tight deadlines.
- Being an effective team player
- Comfortable working in an office setting as well as a construction site.
- Ability to work independently in a fast-paced, dynamic, results-oriented environment.
- Meticulous attention to detail, self-motivated, and the ability to maintain confidentiality.
Education and/or Experience- Bachelor's degree, BSME, BSMFG, BSIE, or BSEE from a four-year college or university.
- Three to five years related experience and/or training; or equivalent combination of education and experience.
- Project Management Professional (PMP) Certification is a plus.
