JOB TITLE: Assistant Controller
OFFICE LOCATION: OPEN
DEPARTMENT: Accounting
REPORTS TO: Controller
FLSA STATUS: Full-time/Exempt
POSITION SUMMARY: The Assistant Controller is responsible for providing high-level support to the Controller. This person will manage, assist and oversee and develop four Staff Accountants, and other ad hoc projects as assigned.
ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:- Daily Financial Status Report
- Bank Reconciliation Review
- Balance Sheet for Financial Package
- ALAS backup for law type by office - yearly renewals
- Review and approve bank reconciliations
- Review and approve GL Reconciliations
- Review and approve USPTO charges
- Approve Boston wires
- Review and approve the following reports: Marketing Detail, Computer Contract, Computer Maintenance, Recruiting GL, Outside Attorney Fees, Library Computer Research
- Release Global Exchange VBOA and non-VBOA wires/review for miscoding and notify A/P of such
- Quick review Philadelphia and Chicago Exchange Accounts - GL 2460
- Manage deliverables for Annual Financial Statement Audit
- AmLaw Survey; Wells Fargo CAT Legal Specialty Survey document
- Update Daily deposit document
- Save PNC Bank Reports to iManage
- Update PNC Cash Status document tabs
- Handle outgoing Wires; PNC main account
- Handle Baltimore, NY and Philadelphia Escrow
- Update IBX Worksheet(s)
- Send out emails of missing time to Attorneys
- Create RJ-18 Global Exchange pivot table report
- Prepare Minnesota Escrow 18-1600/1601 WF Acct #0221 Bank Reconciliation
- Prepare RJ-08 and JE's, as needed
- Prepare PDFs of PNC Bank Statements and Bank reconciliation reports to Wilmington office for their annual audit
- Update Fixed Partner & Counsel Incentive Bonuses document, send out email to Partners; Escrow Review, Escheat checks
- Submit unclaimed property claims
- Research work: checks received, old reconciling items
- Aderant Conversion - Coordinate and train A/P staff and Staff Accountants on entering bank accounts and related information into Aderant
- Gather voided checks and prepare summary document of same
- Project Manager for trust module Aderant conversion
- Email returned deposit check pdf's to A/R clerk
- Review Staff Accountant Candidate Resumes
- Pitney Bowes - Keep track of funds
- Troubleshoot issues with bank reconciliations
KNOWLEDGE AND SKILLS REQUIRED: - Strong knowledge of general accounting principals (GAAP)
- Advanced Microsoft Excel skills, including pivot tables and formulas
- Experience with GL accounting, bank reconciliations, and financial reporting
- Excellent attention to detail and accuracy
- Experience with ERP/accounting systems; Aderant experience preferred
- Knowledge of trust accounting, legal billing, partner compensation, and escrow accounting preferred
EDUCATION AND EXPERIENCE REQUIREMENTS: - Bachelor's Degree in Accounting with 7+ years of experience, law firm or professional services preferred
- Experience as an assistant controller in a law firm close to Saul Ewing's size
- Experience managing and leading a team
PAY TYPE:COMPENSATION: The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is between $120,000 - $155,000 annually.
