Salary : $92,994.72 - $113,022.00 Annually
Location : San Jose
Job Type: Full-Time
Job Number:
DEPART: Finance
Opening Date: 09/25/2026
Closing Date: 9/29/2026 11:59 PM Pacific

About the Department
The Finance Department is currently seeking to fill one (1) Analyst I/II vacancy in the Purchasing Division.

The mission of the Finance Department is to manage, protect, and report on City of San José financial resources to enhance the City's financial condition for residents, businesses, and investors.

The Finance Department has five core divisions:

• Accounting
• Administration
• Debt & Treasury Management
• Purchasing & Risk Management
• Revenue Management

The Finance Department works in partnership with the departments of Human Resources, Information Technology, and Public Works as the City's Strategic Support City Service Area to effectively develop, manage, and safeguard City fiscal, physical, technological, and human resources to enable and enhance the delivery of City services and projects. The Finance Department has a $27.5 million operating budget and 126 budgeted full-time equivalent (FTE) positions.

Position Duties
We are seeking qualified candidates for an Analyst I/II position in the Purchasing Division. The incumbent will serve as an integral member of the procurement team and play a key role in supporting the City of San José's procurement operations and processes. The ideal candidate will be a highly motivated professional who thrives in a collaborative environment and excels at building positive working relationships. Strong verbal and written communication skills, attention to detail, adaptability, and a commitment to excellence are essential. The successful candidate will embrace continuous learning, respond effectively to changing priorities, demonstrate sound judgment, and take ownership of their work while contributing to the success of the team and organization.

Key responsibilities include:

• Administer the City's Procurement Card (P-Card) Program and related P-Card Program functions.

• Facilitate procurements for various City departments including but not limited to Requests for Quotes (RFQ) and Requests for Bids (RFB) in compliance with applicable requirements.

• Provide administrative and analytic support during the procurement process, such as creating solicitations on the e-Procurement system, preparing drafts of Council Memos, formatting and proofreading solicitation documents for posting, and other related activities as required.

• Support purchase order creation and management; clarify questions with vendors and customer departments; format and proofread documents; prepare documents; research and validate data; and other related activities as required.

• Other Analyst duties and special projects as required.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Minimum Qualifications
Education and Experience

Analyst I
A Bachelor's Degree from an accredited college or university.

Analyst II
A Bachelor's Degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.

Acceptable Substitution
Additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis.
Other Qualifications
The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.

Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.

Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.

Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.

Decision Making - Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.

Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.

Social Awareness - Demonstrates the ability to read or sense other people's emotions and how they influence the situation of interest or concern; demonstrates empathy and organizational awareness.

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all of the following supplemental questions to be considered, or your application will be deemed incomplete and withheld from further consideration. Applicants who type "see resume" or similar responses will also be withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. For questions about the duties of this position or the selection process, please contact Rebecca Hannagan in the Finance Department at (408) 795-1831 or via email at [email protected]
Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email and we will research the status of your application.

AI and the Hiring Process

We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be a valuable tool for learning, research, and professional growth. We encourage candidates to use AI responsibly as a support in preparing application materials, live assessments, and interviews. However, we value authenticity, accuracy and truthfulness. Application responses and interview answers must reflect your own knowledge, skills, and experiences. While AI can supplement preparation, it cannot replace the originality and judgment we look for in our employees. This ensures fairness, transparency, and equity for all applicants in the hiring process.
The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's for detailed information on coverage, cost, and dependent coverage.

For information on the City's Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services You will be able to view information based on different Sworn/Federated job classification.

In additional to the benefits above, there is an to explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.
01

We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be a valuable tool for learning, research, and professional growth. We encourage candidates to use AI responsibly as a support in preparing application materials, live assessments, and interviews. However, we value authenticity, accuracy and truthfulness. Application responses and interview answers must reflect the candidate's own knowledge, skills, and experiences. While AI can supplement preparation, it cannot replace the originality and judgment we look for in our employees. This ensures fairness, transparency, and equity for all applicants in the hiring process.

• Yes, I acknowledge that I have read and understand the above statement regarding the use of AI in the application and interview process.

02

What is the highest level of education you have completed?

• High School Diploma or the equivalent (GED)
• College (1 to 29 semester units/ 1 to 44 quarter units)
• College (30 to 59 semester units/ 45 to 89 quarter units)
• College (60 to 89 semester units/ 90 to 134 quarter units)
• College (90 to 119 semester units/ 135 to 179 quarter units)
• College (120 or more semester units/ 180 or more quarter units)
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctoral Degree
• Other
• None of the above

03

I meet minimum qualifications by substitution of additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis. How many years of full-time (40 hours/week) experience do you have in one or more of these areas?

• N/A - I qualify based on possession of a bachelor's degree.
• I have less than one (1) year of full-time (40 hours/week) experience in one or more areas such as budget, finance, grant administration, organizational analysis, general administration, or human resources.
• I have one (1) year of full-time (40 hours/week) experience in one or more areas such as budget, finance, grant administration, organizational analysis, general administration, or human resources.
• I have two (2) years of full-time (40 hours/week) experience in one or more areas such as budget, finance, grant administration, organizational analysis, general administration, or human resources.
• I have three (3) years of full-time (40 hours/week) experience in one or more areas such as budget, finance, grant administration, organizational analysis, general administration, or human resources.
• I have four (4) or more years of full-time (40 hours/week) experience in one or more areas such as budget, finance, grant administration, organizational analysis, general administration, or human resources.

04

The Analyst II position requires two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources. Please select the option which best describes the number of years of full-time (40 hours/week) experience you have in one or more of these areas:

• Fewer than 2 Years
• 2 Years or More

05

Describe your education, tra