Location : 1530 W. 17th Street, Santa Ana, CA
Job Type: Full-Time, 40 hours/week; 12 months/year
Job Number: CL26-01428
Division: SAC Student Services
Department: DSPS Office
Opening Date: 07/01/2026
Closing Date: 7/27/2026 5:00 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: California School Employees Association 579
Start Date: Contingent upon the Board of Trustee's approval.
Site: Santa Ana College
2026 CSEA Annual Salary: Grade 12: $71,905.74 - $91,865.36
Work Schedule: Variable Schedule
Number of Positions: 1
Position Duration: This position is grant- and/or categorically funded, and its continuation is contingent upon the grant's renewal or availability of categorical funds. The District reserves the right to extend, modify, or eliminate this position by this end date or based on the availability of funds.

POSITION DETAILS
About the Position

The ideal candidate will demonstrate cultural competency in serving diverse community college populations, including faculty, management, and students from varied ethnic, racial, cultural, and socioeconomic backgrounds. This includes those with differing abilities, AB 540 students, DACA recipients, Foreign Residents, VACA participants, and Continuing Education students. They will support RSCCD's mission to promote self-awareness, knowledge, and communication skills, enabling all members of the college community to participate creatively and confidently in an ever-changing world.

Candidates will contribute to an inclusive and collaborative workplace culture that supports the diverse needs of faculty, management, staff, and students. They will effectively provide services and support to individuals with differing academic preparation levels and unique learning or workplace needs, ensuring equitable access and opportunities for success. Candidates should demonstrate cultural competency, sensitivity, equity-mindedness, and a commitment to anti-racism in all interactions and contributions. Through their role, they will empower students to achieve their educational and career goals while promoting a positive and inclusive environment where faculty and management can thrive, fostering creativity, confidence, and lifelong learning throughout the college community.
Class Summary

Under administrative direction - performs secretarial duties and a variety of specialized word processing; organizes office activities, files, and records; coordinates communications for an administrative office; and performs related duties and responsibilities as required
Representative Duties

Performs secretarial duties such as receiving visitors and incoming calls; schedules meetings and appointments; performs varied and specialized document preparation, including letters, memos, reports, requisitions, and statistical materials; prepares materials in good format for reproduction; prepares confidential materials; may compose standard letters from general instructions; operates office machines and equipment, such as calculators, fax machines, photocopying and personal computers; posts data and information to files and records accurately; checks documents for completeness, accuracy, and conformance to proper procedure.
Organizes office activities including filing systems, record-keeping systems, schedules and calendars; may train, lead and coordinate the work of clerical assistants; compiles data and information from files and records.
Coordinates office communications; keeps administrator(s) informed; receives telephone calls, takes messages, and relays information accurately; orders and issues office supplies; schedules appointments; receives and distributes mail, maintains departmental budget and monitors expenditures.
Organizational Relationships

Positions in this class report to administrators in offices responsible for major activities in instructional or support areas.
This class differs from Executive Secretary in that office responsibilities are for activity areas, rather than major line and staff functions for the District and/or College.

About the Department
The Disabled Students Program and Services (DSPS) team is committed to fostering a campus community that values everyone's experiences, perspectives, and authentic self. We create access to educational opportunities and work collaboratively with students to identify reasonable accommodations to support impacts of their disabilities. DSPS embraces students as they are and builds on their strengths while simultaneously engaging with campus areas to design environments that demonstrate our commitment to access and equity.
QUALIFICATIONS
Training and Experience

Any combination of education and experience equivalent to one year of college level training in office management or a similar field and three years of responsible office experience including one year of experience equivalent to an Administrative Clerk in this District/College.
Knowledge and Abilities

Thorough Knowledge of: English, grammar, spelling, and punctuation.
Good Knowledge of: filing and filing systems; record-keeping and records systems; arithmetic; modern office methods, procedures, terms and equipment.
Knowledge of: the principles and practices of supervision and training.
Ability to: make arithmetic calculations rapidly and accurately; operate office equipment including personal computers and a variety of word processing/business applications; read and understand technical rules, regulations, policies, and materials; lay out and perform clerical work, involving judgment, maturity and accuracy; establish and maintain effective relationships with instructors, students, and others; train and lead part-time student helpers and clerical staff.
Additional Qualifications
Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ability, and ethnic backgrounds of community college students, staff, and the community.
Desirable Qualifications

• Experience effectively managing competing priorities and dynamic departmental needs in a fast-paced environment
• Ability to exercise discretion and maintain confidentiality in matters involving sensitive and private information
• Bilingual in Spanish is highly desired

APPLICATION PROCESS
To ensure full consideration, all applicants must submit a complete Rancho Santiago Community College District online application that includes the items listed below by the position's closing date. Recruitment will review all applications for completeness, and only complete application packets will be forwarded to the screening committee for further review.
A Complete Application Packet Must Include the Following:

1. RSCCD Online Application
2. Resume - details all relevant education, training, and other work experience
3. Academic Transcripts (Unofficial copies of undergraduate, graduate, and post-graduate transcripts).

Foreign Degrees
Transcripts from countries other than the United States must be evaluated by an agency that is approved by or a member of the National Association of Credentials Evaluation Service () or the Association of International Credential Evaluators, Inc. (), or Commission on Teacher Credentialing ().
Application Screening

Job announcements will include screening criteria to be used during screening and interviews. This may include, but is not limited to:

• Education experience (breadth and depth)
• Work experience (breadth and depth)
• Demonstrated ability to work cooperatively with others
• Bilingual ability (if needed)
• Demonstrated experience and sensitivity to diversity, equity, and inclusion.
• Professional growth activities
• Specialized skills training
• Leadership skills
• Written and/or oral communication skills
• Presentation
• Problem Solving.

Based on the information presented in the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and an oral interview.
Meeting the position's minimum requirements does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements and are deemed the most competitive in the applicant pool.
Interview

Applicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:

• Oral communication skills
• Presentation
• Problem-solving skills

A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure the correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants.

Conditions of Employment
The selected candidate is required to complete the following before employment as part of the onboarding process:

1. Present original documents for proof of eligibility to work in the United States.
2. Provide a certificate of Tuberculosis Exam.
3. Fingerprints (by a Live Scan Agency at the candidate's expense, and clearance must be received before the first day of employment)

Full-Time Classified Benefits
Permanent employees who work 20 or more hours per week. For a detailed Benefits summary, click

• Comprehensive Medical, Dental, and Vision
• Group Term Life Insurance
  • 1 X Annual Salary
• Life Insurance-Voluntary Supplemental Life Insurance
• Optional Voluntary Plans
  • Hyatt Legal Plans
• Additional Voluntary Plan
  • MetLife, Auto, Home, and Pet Insurance
• Tax Sheltered Annuities
• Leaves
  • Vacation Leave - Days are earned per
  • Sick Leave - Twelve (12) days of absence for illness or injury with full pay for a fiscal year of servi