Date Posted: 09/10/2026
Req ID: 50139
Faculty/Division: Faculty of Arts & Science
Department: School of the Environment
Campus: St. George (Downtown Toronto)
Position Number:
Existing Vacancy: Yes

Description:

Your opportunity:

The Administrative & Project Coordinator will be responsible for planning and coordinating the implementation of initiatives, directives, and special projects associated with the research associate director and academic director portfolios and in response to related, identified priorities of the School. This role will act as a project coordinator and liaison between the academic director, the department manager and the associate directors. They will conceptualize, integrate, support and evaluate initiatives, directives, and special projects arising throughout the co-curricular, event, and research programming at the School. The Administrative & Project Coordinator will provide related administrative support in matters relating to a variety of programs, committees, and working groups as assigned. The Administrative & Project Coordinator will also provide research support, data coordination and reporting and will prepare a variety of communications and correspondence.

Your responsibilities will include:

• Executing assigned tasks according to production schedules and project plans
• Building and strengthening relationships with stakeholders and partners of strategic importance
• Co-leading project initiatives and serving as a liaison across portfolios for multiple projects
• Tracking and collecting information on project progress
• Informing senior staff of impeding deadlines, concerns or setbacks
• Generating reports, providing analysis and abstracts
• Writing routine documents and correspondence, proofreading, checking content for accuracy and appropriate tone
• Directing a small group in a limited area, including responsibility for scheduling and/or workflow

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum five (5) years of relevant experience with a combination of administrative, project coordination and event planning, preferably within a post-secondary environment.
• Experience with organizing, scheduling and tracking multiple projects and timelines.
• Experience facilitating and supporting working groups and committees, including minute taking, preparing agendas and supporting material, and delivering presentations.
• Experience with data coordination and reporting, including working with databases and conducting analysis.
• Experience writing communication material, including correspondence with faculty, staff, and students or equivalent audiences.
• Experience conceptualizing, organizing and executing events.
• Demonstrated ability to design and deliver engaging presentations.
• Demonstrated experience supporting and executing new programming is an asset.
• Advanced skills in Microsoft Office Suite including Teams, Outlook, Excel, Word, Access, PowerPoint, Planner and SharePoint.
• Strong planning, organizational, analytical, time-management and problem solving skills, with ability to adapt to changing priorities.
• Strong and accurate data entry, word-processing and keyboarding skills.
• Excellent verbal and written communication skills with demonstrated ability to explain process and procedures accurately and effectively with a wide and diverse range of people.
• Proven understanding and application of equity, diversity, and inclusion principals in a university environment.
• Strong customer service orientation and effectiveinterpersonal skills to engage with students, staff, and faculty with professionalism and tact.
• Discretion in handling confidential information.

To be successful in this role you will be:

• Articulate
• Multi-tasker
• Organized
• Resourceful
• Self-directed
• Team player

Note:

Please note this is a two (2) year term position.

Closing Date: 09/18/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Job descriptions are available upon request for internal applicants.