General Information

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Work Location: Los Angeles, CA, USA

Onsite or Remote

Fixed Hybrid

Work Schedule

Monday-Friday, 8:00am-5:00pm; hours may vary.

Posted Date

07/17/2026

Salary Range: $83624.4 - 127263.6 Annually

Employment Type

2 - Staff: Career

Duration

Indefinite

Job #

31789

Primary Duties and Responsibilities

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The Department of Surgery is seeking an experienced Administrative Officer 3 to provide high-level executive and operational support within a nationally recognized, research-intensive academic department. In this pivotal role, you will serve as a trusted partner to Department Chiefs, faculty, and Division Business Partners by managing complex academic calendars, coordinating meetings and events, overseeing travel, purchasing, and reimbursements, preparing correspondence, and synthesizing reports and information to support departmental priorities.

This position offers the opportunity to contribute to the department's academic, clinical, research, and educational missions through strategic administrative support and operational leadership. The ideal candidate will bring strong organizational skills, sound judgment, and the ability to manage complex projects while collaborating with faculty, administrative teams, and stakeholders across the organization. You will apply analytical expertise and knowledge of university policies and procedures to improve processes, support decision-making, and drive operational excellence in a dynamic academic healthcare environment.

Annual range: $83,624.40-$127,263.60

Job Qualifications

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Required:

• Bachelor's Degree and/or equivalent combination of education and experience
• Minimum of 3 years as a project lead in a business/admin unit within a basic science/clinical department or service line
• Understanding of the concepts of strategic leadership, planning and change management approaches in a complex environment, preferably a research-intensive medical school/health system.
• Ability to demonstrate an entry level of diplomacy in persuading and influencing people at various levels to achieve results.
• Ability to identify and analyze pertinent information/data to make and communicate recommendations and decisions.
• Effective interpersonal and communication skills.
• Ability as a partner to maintain a culture of integrity and accountability.
• Understanding of financial planning concepts as it pertains to academic health care, research and higher education.
• Ability to serve as a receptive listener and seeks to understand the differing sides of each situation.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

Current/former UC employees are subject to a personnel file review.