Pfizer

Administrative Lead

Pfizer • $64K — $108K *
Collegeville, PA 19426In-Person
Pharmaceuticals & Biotech
5 - 7 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • High School Diploma or GED and a minimum of 6 years of relevant experience
  • Proficient in Microsoft Office Suite, especially PowerPoint, Excel, and Word
  • Excellent attention to detail and interpersonal skills
  • Ability to manage confidential documents with integrity
  • Strong communication and collaboration abilities
  • Demonstrated planning and organizing skills
  • Capable of managing multiple tasks efficiently

Responsibilities

  • Create meeting agendas and minutes for appointments and conference calls
  • Suggest and implement process improvements for administrative tasks
  • Resolve problematic issues within scope of responsibilities
  • Maintain organized electronic and hard copy files for easy access
  • Provide administrative support and serve as backup across departments
  • Manage purchase orders and track invoices via the Ariba system
  • Oversee logistics for large meetings and assess vendor partnerships

Benefits

  • 401(k) plan with Pfizer Matching Contributions
  • Paid vacation, holiday, and personal days
  • Paid caregiver/parental and medical leave
  • Health benefits including medical, prescription drug, dental, and vision coverage
  • Flexible hybrid work schedule requiring on-site presence 2.5 days per week as needed
  • Comprehensive benefits and programs to support wellness and work-life balance
Full Job Description
What You Will Achieve

In this role, you will:
  • Create agendas, schedule appointments and issue meeting minutes when appropriate or as requested for meetings and conference calls.
  • Suggest and implement process improvements for administrative tasks carried out across the department.
  • Facilitate resolution of difficult issues and problems that arise within scope of responsibilities.
  • Handle all duties with a high degree of integrity, professionalism and confidentiality.
  • Organize documents and maintain an inventory of electronic and hard copy files allowing for easy access.
  • Provide administrative/secretarial support and serve as backup administrative/secretarial support for other departments, when necessary.
  • Manage purchase orders through Ariba system and tracking invoices.
  • Manage set-up and logistics for large or off-site meetings.
  • Identify, evaluate, and partner with cost-effective vendors in the execution of the activities Ensure accuracy of work and use judgment to determine work methods in different situations.
  • Proactively and independently organize and expedite workflow and initiate follow-up, particularly when leader is offsite.
  • Contribute ideas, fostering pace and enthusiasm, negotiating timely execution of work.
  • Take personal accountability for quality of own work that impacts the department, manages own time, professional development, prioritize workflow.


Here Is What You Need (Minimum Requirements)

  • High School Diploma or GED with at least 6 years of experience
  • Demonstrated planning and organizing skills
  • Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word
  • Excellent attention to detail and interpersonal skills
  • Ability to work with confidential documents and information
  • Strong communication and collaboration skills
  • Ability to carry out all office functions proficiently and complete quality work on a timely basis


Bonus Points If You Have (Preferred Requirements)

  • Prior experience as an Administrative Assistant supporting executive leadership in a global organization
  • Knowledge of the pharmaceutical industry and healthcare environment
  • Experience in training others and providing guidance to the team
  • Strong organizational skills and the ability to manage multiple tasks simultaneously
  • Proactive approach to work and the ability to initiate follow-up actions
  • Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot, to support problem solving and enhance productivity. Demonstrated curiosity for exploring how these tools can improve outcomes and understanding of responsible AI practices, including risk management and ethical use


NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS

May include travel and working extra hours as needed

Additional Information:
  • Work Location Assignment: Hybrid ( This is a hybrid role requiring you to live within commuting distance and work on-site an average of 2.5 days per week or more as needed.)
  • Last Day to Apply: July 24, 2026
The salary for this position ranges from $31.24 to $52.06 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - Pennsylvania - Collegeville location.This role is posted in multiple locations. If you are applying for the role in an secondary job posting location where pay transparency regulations apply, your Talent Advisor will share the local pay information with you during the first interview.
Relocation assistance may be available based on business needs and/or eligibility.

Candidates must be authorized to be employed in the U.S. by any employer.

U.S. work visa sponsorship (such as TN, O-1, H-1B, etc.) is not available for this role now or in the future.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

About Pfizer

Hospira, Inc. is the provider of injectable drugs and infusion technologies. Through its broad, integrated portfolio, Hospira is uniquely positioned to Advance Wellness™ by improving patient and caregiver safety while reducing healthcare costs. The company is headquartered in Lake Forest, Ill., and has approximately 16,000 employees.

Pfizer Careers

Joining Pfizer’s global team offers more than just job opportunities; it’s a chance to be a part of a company that leads with science and innovates for better health. As a leading biopharmaceutical company, Pfizer is at the forefront of transforming lives through innovation, leadership, and diversity. Work You’ll Do At Pfizer, you will collaborate with some of the brightest minds in the industry, engaging in work that enhances global health and saves lives. Our culture thrives on intellectual curiosity, professional growth, and inclusivity, making every day a learning opportunity. Here, your skills will be honed, your professional acumen will be expanded, and you will be part of a team that values the power of diverse insights to drive success. Pfizer’s Leadership and Growth Lead and innovate with Pfizer, where we value the growth of each employee. Our leadership is committed to providing employees with the training and resources needed to excel in their careers. Pfizer offers a variety of career paths, including roles in research, marketing, finance, technology, and more, each offering a unique blend of challenges and rewards. Internship and Employment Opportunities Start your career with Pfizer through our internship programs or dive straight into a full-time position. We are hiring individuals who are passionate about healthcare and who seek to make a difference in the world. Our internships provide invaluable industry experience, networking opportunities, and a potential pathway to full-time employment. Benefits and Culture Pfizer is dedicated to fostering a workplace where all employees feel valued and can achieve their full potential. We offer competitive benefits packages that support the health, well-being, and financial security of our employees and their families. At Pfizer, you’ll find a culture that encourages collaboration, innovation, and continuous learning. Join Our Team Explore the numerous job opportunities at Pfizer by searching open positions that match your skills and interests. We look for driven, curious, and innovative team players who are ready to advance their careers in a transformative company. Stay Connected Keep up to date with career tips, insider perspectives, and industry-leading insights you can put to use today—all from the people who work here. Personalize your subscription to receive job alerts, latest news, and insider tips tailored to your preferences. Discover the exciting and rewarding career opportunities that await at Pfizer. Interview and Resume Tips Prepare for your future with Pfizer by utilizing our resources for resume building and interview preparation. We provide guidance on how to effectively showcase your skills and experiences to align with the needs of a position at Pfizer. Our goal is to help you succeed in securing a role that suits your professional goals and personal growth aspirations. Pfizer: A Place Where You Can Make a Difference Every position at Pfizer contributes to our mission of making the world a healthier place. Whether through direct patient care, research innovation, or corporate roles that support our operations, your work will have global impact. Join us in our journey to change lives—explore Pfizer careers today.
Learn more about Pfizer
Size
79,000 employees
Market Cap
$285.9 billion
Industry
Pharmaceuticals & Biotech
Net Income
$9.6 billion
Founded
1849
5 Year Trend
+9%
Revenue
$41.9 billion
NASDAQ
PFE
* Ladders Estimates

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