As an Administrative Coordinator, you will provide general administrative support for a senior team within our Private Asset Management group in New York, working in partnership with Sales Management, Investment team members, and leadership, while contributing to the smooth day-to-day operations of the business.
Responsibilities- Perform general administrative duties such as calendar management, travel arrangements (including flight, hotel and ground transportation), preparing and printing meeting materials, ordering office supplies, and other office-related tasks
- Coordinate the support required for client meetings: schedule/maintain meeting planners in MS Outlook, reserve conference rooms & audio-visual support, order catering, and register and greet visitors
- Process travel & expense reports and reimbursements; obtain expense pre-approvals when necessary
- Process registration for conferences/events as well as submission of pre-approvals and payment requests
- Perform ad hoc projects as needed for the New York office
Competencies- Professionally represent senior leaders when managing internal and external inquiries
- Strong communication skills: proactive, positive, and receptive to feedback; seek to understand the full picture and end goal behind each task
- Strong time management skills; ability to prioritize multiple tasks efficiently
- Proactivity regarding following up on details, anticipating issues, and closing loops on all requests
- Flexible approach; ability to modify methods to achieve optimal results
- Partner effectively with managers and peers to foster internal and external relationships while continuously improving team processes
Qualifications- College degree required
- 5+ years of administrative assistant experience in the financial services industry preferred
- Detail-oriented, proactive, and resourceful
- Excellent organizational and communication skills
- Proven ability to manage multiple priorities in a fast-paced environment while maintaining a strong commitment to teamwork and client service
- Advanced knowledge of MS Office Suite, Salesforce and Concur
Location: New York City; Monday - Thursday in office, remote Friday.
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Applicants must be authorized and have the right to work in the country where the role is located without the need for current or future sponsorship.
Compensation Details
The salary range for this role is $85,000-$125,000. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. This range is only applicable for jobs to be performed in the job posting location. An employee's pay position within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, business sector, performance, shift, travel requirements, sales or revenue-based metrics, market benchmarking data, any collective bargaining agreements, and business or organizational needs.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, production, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.
