Application close date:
Applications will be accepted on an ongoing basis until the requisition is closed.

This role is part of Blue Origin corporate functions, providing centralized support across Blue Origin business unit teams, functions, and locations.

Administrative Coordinator III

As an Administrative Coordinator III, you will provide critical administrative support to a dynamic leadership team who reports to the VP of Facilities, Maintenance, and Security. This team oversees five key operational areas: Engineering, Construction, Security, Operations & Maintenance, and FMSO Technology. These teams operate across multiple locations including Washington, Florida, Texas, Alabama, and various remote sites. In this fast-paced, ever-changing environment, you will need to be highly organized, adaptable, and capable of quickly adjusting priorities while maintaining focus on what matters most. You will work independently and collaboratively to ensure seamless operations across the department while supporting leadership in strategic initiatives and day-to-day execution.

Key Responsibilities:

• Leadership and Team Support - Work closely and effectively with leadership to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Exercise good judgment while maintaining a realistic balance among multiple priorities.

• Calendar Management - Manage multiple active calendars of meetings, reviews, and appointments for the leadership team. Plan, coordinate, and ensure schedules are followed and respected.

• Travel and Expense Management - Arrange domestic and international travel, including flights, hotels, and transportation. Create, manage, and submit expense reports.

• Employee Engagement - Support and plan team activities and engagement initiatives.

• Presentation and Documentation Support - Create, update, and maintain PowerPoint presentations for leadership meetings and stakeholder communications. Manage and organize documents in SharePoint, ensuring proper version control and accessibility across teams. Support the review and editing of documents and correspondence.

• Task and Project Management - Successfully complete tasks and critical deliverables. Work independently on projects from conception to completion, handling a wide variety of activities with confidentiality and discretion, often under pressure and with tight deadlines.

• Organization and Prioritization - Using strong organizational skills, perform and prioritize multiple tasks seamlessly with excellent attention to detail. Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on requirements to successful completion.

• Relationship Management - Using strong interpersonal skills, build and maintain relationships with stakeholders across multiple teams and locations.

• Problem Solving - Demonstrate proactive approaches to problem-solving with strong decision-making capability.

• Collaboration - Work collaboratively with peers, serve as a resource, and be a team player.

Candidates must uphold the highest level of integrity and business professionalism.

Required Skills:

• Strong organizational and time management abilities

• Excellent written and verbal communication skills

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and SharePoint

• Ability to manage multiple priorities and adapt quickly to changing demands

• Attention to detail and accuracy in administrative tasks

• Professional discretion and confidentiality

• Interpersonal and relationship-building skills

• Problem-solving and decision-making capability

• Ability to work independently and collaboratively

Preferred Skills:

• Experience supporting executive-level leadership

• Familiarity with travel management systems or expense reporting software

• Knowledge of facilities, maintenance, or security operations

• Experience managing geographically dispersed teams

Qualifications:

• High school diploma or equivalent

• 4+ years of administrative experience

• Intermediate skills in MS Office (Outlook, Word, Excel, and PowerPoint)

• Must be a U.S. citizen or national, U.S. permanent resident (current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.

Base Pay Range for:
WA applicants is $33.85 - $47.39

Other site ranges may differ

Culture Statement

Don't meet all desired requirements? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At Blue Origin, we are dedicated to building an authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every desired qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Export Control Regulations

Applicants for employment at Blue Origin must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.

Background Check

• Required for all positions: Blue's Standard Background Check
• Required for Certain Job Profiles: Defense Biometric Identification System (DBIDS) background check if at any time the role requires one to be on a military installation
• Required for Certain Job Profiles: Drivers who operate Commercial Motor Vehicles with a Gross Vehicle Weight (GVW), Gross Vehicle Weight Rating (GVWR) or combination of power unit and trailer that meets or exceeds 10,001 lbs. and/or transports placardable amounts of hazardous materials by ground in any vehicle on a public road while in commerce, may be subject to additional Federal Motor Carrier Safety Regulations including: Driver Qualification Files, Medical Certification (obtained before onboarding), Road Test, Hours of Service, Drug and Alcohol Testing (CDL drivers only), vehicle inspection requirements, CDL requirements (if applicable) and hazardous materials transportation/shipping training.
• Required for certain Job Profiles: Ability to obtain and maintain Merchant Mariner Credential, which includes pre-employment and random drug testing as well as DOT physical

Benefits

• Benefits include: Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.
• Stock Options for all regular employees (working at least 20 hours/week)
• Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.
• Dependent on role type and job level, employees may be eligible for benefits and bonuses based on the company's intent to reward individual contributions and enable them to share in the company's results, or other factors at the company's sole discretion. Bonus amounts and eligibility are not guaranteed and subject to change and cancellation. Please check with your recruiter for more details.