Career CategoryAdministrative
Job DescriptionAdministrative Coordinator - Global Customer Capabilities & InnovationWhat you will doLet's do this. Let's change the world. In this vital role you will support an Associate Vice President (AVP) and Executive Directors within the Global Customer Capabilities & Innovation team. The Admin Coordinator will serve as a key partner to leaders, helping drive operational excellence, seamless coordination, and effective communication across a dynamic global organization, while bringing positive energy and a fresh perspective to the team.
The ideal candidate is energetic, resourceful, and highly organized, with a strong bias for action, a willingness to roll up their sleeves, and the judgment to operate with professionalism and discretion in senior environments. This role will interact regularly with senior leaders, cross-functional partners, and external stakeholders worldwide.
Administrative Support- Manage complex and frequently changing calendars for AVP and Executive Directors across multiple time zones.
- Coordinate domestic and international travel arrangements, including itineraries, visas, meeting logistics, and expense reporting.
- Support document management, including compliance-related administrative activities, presentations, and briefing materials.
- Screen and prioritize communications, ensuring timely responses, follow-up, and escalation when needed.
- Support onboarding activities for new team members and contractors.
- Maintain organizational charts, distribution lists, team calendars, and shared resources.
Meeting, Event & Team Coordination- Support leadership meetings, global team meetings, offsites, workshops, and virtual events.
- Coordinate logistics for cross-functional and international meetings, including scheduling, catering, technology support, attendee management, and congress support.
- Prepare meeting minutes, track action items, and ensure follow-through across stakeholders.
- Identify opportunities to streamline processes, improve team operations, and bring forward practical ideas that enhance coordination, engagement, and ways of working.
- Support team culture, engagement activities, and recognition efforts with positive energy, sound judgment, and a collaborative spirit.
Cross-Functional Collaboration- Build strong working relationships across global and regional teams and functions.
- Support special projects as assigned.
What we expect of youWe are all different, yet we all use our unique contributions to serve patients. The administrative coordinator we seek is personable with these qualifications.
Basic Qualifications:Associate's degree and 2 years of administrative experience
OR
2 years in a technical school setting with hands-on experience
OR
High school diploma / GED and 4 years of administrative experience
Preferred Qualifications:- Experience supporting executives in a global matrixed organization, preferably within biotechnology, pharmaceutical, healthcare, or commercial organizations.
- Strong proficiency with Microsoft Office Suite (Outlook, PowerPoint, Teams, Word, Excel).
- Exceptional organizational skills with strong attention to detail, follow-through, and the ability to manage multiple priorities with precision and consistency.
- Excellent written and verbal communication skills.
- High degree of professionalism, discretion, and confidentiality.
- Strong interpersonal skills with a collaborative, service-oriented mindset.
- Experience coordinating across international teams and time zones.
- Familiarity with SAP, Concur, Ariba, or related enterprise systems is a plus.
What you can expect from usAs we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we'll support your journey every step of the way.
The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.
In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:
- A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
- A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
- Stock-based long-term incentives
- Award-winning time-off plans
- Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies.
Salary Range69,641.35USD -94,220.65 USD
