Job Requisition ID: 57995
BPIS: 07821
Opening Date: 08/18/2026
Closing Date: 09/01/2026
Agency:Department of Healthcare and Family Services
Class Title: ADMINISTRATIVE ASSISTANT II - 00502
Skill Option: None
Bilingual Option: None
Salary: Anticipated starting salary $7,000/monthly; Full salary range $7,000 - $9,000/monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage
A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a
DETAILED Resume/Curriculum Vitae (CV) to the
MY DOCUMENTS section of your application if you decide to provide one.
Position OverviewThe Department of Healthcare and Family Services, Division of Medical Programs is seeking to hire an organized, detail-oriented, fast-paced individual to serve as an Administrative Assistant II. This position will serve as the assistant to the Administrator of the Division of Medical Programs, performing complex administrative tasks to assist with planning, developing, coordinating, and executing daily office functions. Responds to special inquiries and correspondence from staff, public, and private organizations.
The ideal candidate will have a strong knowledge of office management practices, procedures, and programs with the ability to follow written and verbal instructions.
Essential Functions- Under administrative direction, serves as Medical Programs Administrative Assistant to the Deputy Administrator of Operations in the Division of Medical Programs.
- Confers with state and federal agency representatives and agency staff.
- Serves as liaison, conferring with the Governor's Office, other state and federal agencies, and private organizations regarding the development, interpretation and installation of programs and procedures.
- Confers with managers including but not limited to Bureau Chiefs to interpret and explain policies and procedures.
- Serves as back up travel coordinator for administrative staff.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications- Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
- Requires two (2) years of professional experience in a public or private organization.
Preferred Qualifications- Minimum of two (2) years of professional experience serving as a staff assistant working for executive level management.
- Minimum of two (2) years of professional experience conducting special projects and evaluating existing and/or proposed programs.
- Minimum of two (2) years of professional experience interpreting programs, rules, and regulations for a public or private organization or state agency.
- Minimum of two (2) years of professional experience communicating detailed information both verbally and in written format.
- Minimum of two (2) years of professional experience serving as a liaison for executive level management in meetings.
Conditions of Employment- Requires completion of a background check and self-disclosure of criminal history.
- Requires the ability to utilize and maintain state issued equipment such as a laptop.
- Requires ability to travel in the performance of duties, with overnight stays as appropriate.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Benefits StatementEmployees receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- Paid Parental Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually.
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
- Employees earn (3) paid Personal Days annually.
- (13-14) paid holidays annually (based on start date)
Work Hours: Monday - Friday 8:30 a.m. to 5:00 p.m.
Headquarter Location: 201 S Grand Ave E, Springfield, Illinois, 62704
Work County: Sangamon
EmailPosting Group: Office & Administrative Support
The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
