Main Purpose of the Role
Provides advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned. May provide back up support to higher-level management as needed.
Main Responsibilities
- Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.
- May include some support for tracking budget expenditures.
- Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
- Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
- Orders business cards and stationery.
- Uses intermediate to advanced software skills to perform work assigned.
- Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
- Coordinates new employee office set-ups and onboarding.
- May train/coordinate work for new administrative assistants.
- Consistently interacts with high-level executives.
- Intermediate to advanced knowledge and understanding of business processes and requirements.
- Frequently handles confidential or business-sensitive information.
- Data is typically employee-level or one-dimensional.
- Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
- Proactively identifies and resolves scheduling conflicts.
- Primary point of contact for manager’s schedule.
Qualifications
Minimum 3 years’ relevant admin experience including but not limited to:
Expense and travel
NDAs
Promotions and weekly open req list
Facilities and meeting requests and conf room management,
Expense reporting
Office supply
Vacation report
Patent awards special award
Livelife well
yearly event (EGC/Halloween/Xmas)
Training tracking
Award lunches (2xyr),
Townhall meetings
HRS/EHRA consolidated R&D attendees
Purchasing through Ariba user
Proficient MS Office Suite user (Word/Excel/PowerPoint)
Education
High School Diploma/GED
The base pay for this position is
$24.65 – $49.35/hour
In specific locations, the pay range may vary from the range posted.
JOB FAMILY:Administrative Support
DIVISION:CRM Cardiac Rhythm Management
LOCATION:United States > Sylmar : 13150 Telfair Avenue
ADDITIONAL LOCATIONS:
WORK SHIFT:Standard
TRAVEL:No
MEDICAL SURVEILLANCE:No
SIGNIFICANT WORK ACTIVITIES:Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Continuous standing for prolonged periods (more than 2 consecutive hours in an 8 hour day)
