Job Requisition ID: 57423
Opening Date: 10/05/2026
Closing Date: 10/19/2026
Agency: Department of Human Services
Class Title: ADMIN ASSISTANT I - 00501
Skill Option: None
Bilingual Option: None
Salary: Anticipated Salary: $5,834-$8,307/month ($70,008-$99,684/year)
Job Type: Hourly
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code:This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. The posting window for internal applicants in accordance with applicable collective bargaining agreements has already passed. The system will only allow external applications for other means consideration at this time. Internal applicants who have already applied are not required to reapply externally for consideration at other means.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.Position OverviewThe Department of Human Services is seeking to hire and Administrative Assistant I for the Bureau of Expenditure Accounting located in Springfield, Illinois. Functions as highly responsible staff assistant to the Bureau of Expenditure Accounting Bureau Chief. Serves as staff assistant handling special projects. Implements and monitors office policies and work relative to efficiency and productivity. Acts as a correspondence control manager. Develops and maintains complex databases to track and analyze incoming and completed assignments to ensure timely and accurate response from the Bureau. Directs the development, control and maintenance of confidential records pertaining to security and use of personal computers, secured databases, and equipment.
Essential Functions- Functions as highly responsible staff assistant to the Bureau of Expenditure Accounting Bureau Chief.
- Acts as a correspondence control manager.
- Directs the development, control and maintenance of confidential records pertaining to security and use of personal computers, secured databases, and equipment.
- Coordinates all personnel transactions for the Bureau of Expenditure Accounting which contain administrative, personnel, and labor relations information including grievance and discipline.
- Coordinates schedule for Bureau Chief, including meeting arrangements, agendas, and compilation of support documents.
- Order supplies and serves as property control coordinator for the Bureau of Expenditure Accounting.
- Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications- Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
- Requires one (1) year of professional experience in a public or private organization OR completion of an agency approved professional management training program
Preferred Qualifications- Three (3) years of experience providing administrative support working with office practices, procedures and programs in a public or private business organization.
- Three (3) years of experience in software application such as, Microsoft Office Suite, Word, Outlook, Excel and PowerPoint in the preparation of reports, developing databases, files, logs, etc.
- Two (2) years of professional experience managing projects, multiparty calendar, multiple inboxes, organizing appointments, and scheduling meetings for a public or private organization.
- Two (2) years of professional experience efficiently tracking status and completion of assignments across the office to ensure those tasks are fully completed within designated timeframes.
- Two (2) years professional experience working in public or private organization maintaining confidentiality and handling sensitive information with professionalism.
Work Hours: Mon.-Fri., 8:00am-4:30pm, 1 hour unpaid lunch
Headquarter Location: 100 S Grand Ave E, Springfield, Illinois, 62762
Office of Fiscal Services (20103)
Bureau of Expenditure Accounting
Springfield/Sangamon County
Work County: Sangamon
Agency Contact: [email protected]Posting Group: Office & Administrative Support; Social Services
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://cms.illinois.gov/benefits/stateemployee.html
This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).
APPLICATION INSTRUCTIONSUse the "Apply" button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
