Title/Role: Administrative Assistant
Division: Multiple
Location: Remote, based out of New York City
Reporting to:
Position Summary: E-J Electric Installation Co. is seeking a highly organized and resourceful Administrative Assistant to provide dedicated support to multiple executives across E-J's business units. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and can seamlessly manage competing priorities across several senior leaders at once.
What You'll Do: - Provide comprehensive administrative support to multiple executives at once, balancing competing priorities and deadlines
- Manage complex, ever-changing calendars and coordinate meetings, appointments, and conference calls across several executives
- Serve as a primary point of contact for internal and external communications on behalf of supported executives
- Coordinate travel arrangements, itineraries, and expense reporting
- Prepare, format, and proofread correspondence, presentations, and reports
- Organize and maintain confidential files and records
- Assist with meeting preparation, including agendas, materials, and follow-up on action items
- Help coordinate office and executive-related events
Responsibilities (including but not limited to): - Anticipate the needs of multiple executives and proactively manage schedules and shifting priorities
- Draft and edit business correspondence with a high level of accuracy and professionalism
- Prepare briefing materials and presentations for executive meetings
- Maintain strict confidentiality regarding sensitive business matters
- Coordinate cross-departmental communication on behalf of supported executives
- Track and follow up on action items to ensure timely completion
- Support special projects and initiatives as assigned
Qualifications: - 4+ years of experience supporting senior leaders or executives required
- Exceptional organizational skills with strong attention to detail
- Excellent written and verbal communication skills
- Ability to exercise sound judgment and maintain confidentiality
- Proficiency in Microsoft 365
Requirements: - Ability and willingness to be on-site across different offices in the New York City area
- Strong multitasking abilities and comfort managing shifting priorities in a fast-paced environment
- Professional demeanor and strong interpersonal skills
Nice to Haves: - Experience in the construction or electrical contracting industry
Advantages of Working at E-J: - Leading Electrical Contracting Organization Nationwide
- Oldest Family-Owned and Operated Electric Contractor since 1899
- Job training and mentorship
- Competitive compensation packages
- Comprehensive benefits, including medical, dental, and 401K plan
- Paid holidays and vacation
- Merit-Based Bonus
- Tuition Reimbursement Program
Salary Range: $70k-$100k/year
