Vacancy Status:Existing Vacancy
Branch:Communications, Education and Human Rights Branch (CEHR)
Employment Type:Indeterminate, Full time
Position Linguistic Designation:Bilingual (English, French)
Position Global Linguistic Level:C1
Classification Level: Band 7
Annual Salary: $86,050.00 - $96,848.00 + $2,002.23 Bilingual Bonus
Union: Alliance Employees Union AEU II
Location:Ottawa, ON
Search Area:Internal, Membership, Public
About the roleAs assigned by the Director, and under the direction of the Administrative Assistant to the Director or an Assistant Director, the Administrative Assistant provides a full range of administrative support, such as preparation of documents, correspondence, travel and meeting arrangements, and expense claim processing, for units assigned to those negotiators.
The position provides administrative support to officers within the Communications, Education and Human Rights branch and to the Administrative Assistant to the Director and, working as part of a team of administrative assistants and other staff, contributes to the effective administrative functioning of the entire Branch.
What we are looking for: Education/Experience:- Successful completion of business and/or secretarial training, plus experience providing administrative support and/or secretarial duties in a union, legal, regulatory or similar environment.
- An equivalent level of experience and education normally acquired through several years of experience in providing administrative or secretarial services relevant to the duties of the position.
Skills & Knowledge:- Knowledge of trade union role, objectives and activities, as well as an understanding of and commitment to union principles.
- Good knowledge of the organization, functions and policies of the Public Service Alliance of Canada, in particular the collective bargaining process.
- Some familiarity with the government, its practices and procedures.
- Knowledge of basic financial procedures.
- Familiarity with basic graphic design functions, in order to properly format documents, slide decks and other materials.
- Proficiency in the use of a personal computer, including the ability to use Windows, e-mail and the Internet.
- Familiarity with Microsoft Suites programs including spreadsheet, word processing, presentation, project management, email and communications platforms.
Abilities:- Ability to determine priorities and problem solve with minimum supervision.
- Ability to maintain confidentiality
- Ability to learn new technologies, processes and regulations.
- Ability to work independently and cooperatively with others in a team environment.
- Written and oral English and/or French communication skills (bilingual only when it has been identified as an operational requirement).
- Proficiency in spelling, vocabulary and in the application and usage of French and English grammar
- Ability to effectively type, transcribe and perform other word processing functions using Microsoft Word.
Personal suitability:- High degree of initiative, good judgment, good organizational skills and the ability to work under strict deadlines.
What you need to know- Second language skills as per the Common European Framework of Reference for Languages (CEFR) will be assessed. Valid federal SLE results may be accepted.
- A combination of education, experience, and demonstrated performance may substitute for formal academic requirements.
- PSAC welcomes applications from candidates with diverse and international experience.
- PSAC does not use Artificial Intelligence (AI) to screen, assess, or select candidates.
- Interviewed candidates will be notified of the hiring decision within 45 days of their final interview.
- While we appreciate every applicant's interest, only those selected for further consideration will be contacted.
Why work with usShould you share PSAC's values and commitment, recognize the significance of the labour movement, and advocate for workers' rights, PSAC extends an invitation to join our team and actively contribute to a community dedicated to social justice, fairness, equity, and the well-being of workers. Below, you will find an overview of our comprehensive rewards and benefits package:
- Comprehensive group benefits - 100% employer-paid health, dental, life, and disability insurance, a health care spending account (HCSA), plus up to $7,500 per year for mental health services.
- Flexible work arrangements - with dedicated workstations for hybrid staff.
- Defined and secure pension plan - shared 50/50 between you and us.
- Three (3) weeks' vacation to start, plus extra paid leave for appointments, moving, personal days, sick days, or whatever you need.
- Professional development support to help you grow.
- An annual recreation allowance of $800 because your wellness matters.
