Title: Academic & Credentialing Administrator
Location: Upper East Side
Org Unit: Faculty and Staff Support
Work Days:
Weekly Hours: 35.00
Exemption Status: Exempt
Salary Range: $114,900.00 - $133,800.00
*As required under NYC Human Rights Law Int [redacted] - Salary range for this role when Hired for NYC Offices
Position SummaryResponsible for all facets of academic and faculty affairs, credentialing and onboarding within the department.
Job Responsibilities- Responsible for the processing of all faculty and non-faculty academic appointments, reappointments, promotions, leaves and/or terminations within the Office of Faculty Affairs, Medical College, NYPH and affiliate institutions
- Compiles appointment enrollment packages for candidates, liaises with the Office of Faculty Affairs and Medical Staff Office and follows up to ensure timely submission of paperwork.
- Coordinates and prepares visa/immigration paperwork. Serves as primary liaison to HR's Immigration Office and/or immigration attorneys. Stays abreast of visitor (B), training (J-1) and work (H1B or O) visas or permanent residency policies and laws.
- Oversees the department's appointment, promotion and tenure process for full-time, part-time and voluntary academic staff.
- Oversee the department's submission of the Academic Staff List, Annual Faculty Reviews, Annual Letters and other academic initiatives
- Ensures compliance with all items pertaining to an active clinical appointment including but not limited to active professional licensing and Expirables, OPPE, FPPE, training requirements, and Delineation of Privileges
- Ensures that Medicaid, Medicare and managed care credentialing and related billing and financial related onboarding for new recruits occurs in a timely manner.
- Ensures clinical providers maintain active malpractice coverage by processing and submitting change forms for new enrollments, terminations, and coverage updates
- Performs other related duties as assigned. Duties may be modified or expanded based on departmental needs
Education- Bachelor's Degree in related field
ExperienceApproximately 4 years of related experience.
Knowledge, Skills and Abilities- Knowledge of academic appointments processes, including faculty onboarding, reappointments, promotions, tenure, and terminations within academic medicine environments
- Understanding of credentialing requirements for clinical providers, including Medicare, Medicaid, and managed care enrollment processes
- Familiarity with regulatory and compliance standards related to clinical appointments (e.g., licensure, privileging, OPPE/FPPE, expirables tracking)
- Working knowledge of immigration and visa processes (e.g., J-1, H-1B, O visas, permanent residency) and associated documentation requirements
- Knowledge of malpractice insurance requirements and enrollment/coverage processes for clinical providers
- Strong organizational and project management skills with the ability to manage multiple complex processes simultaneously and meet strict deadlines
- Excellent written and verbal communication skills, with the ability to interact effectively with faculty, leadership, HR, legal counsel, and external agencies
- Analytical and problem-solving skills to identify gaps in credentialing, compliance, or onboarding workflows and implement solutions
- Attention to detail and accuracy when preparing and reviewing sensitive documentation (e.g., credentialing files, visa applications, academic records)
- Interpersonal and relationship management skills to serve as a liaison across departments and external stakeholders
Licenses and CertificationsWorking Conditions/Physical DemandsStandard office work
