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Here’s an email template to help you settle a team dispute

An email chain doesn’t allow for productive dialogue and employees can read a sentence the wrong way and become offended or turned off.

That’s why, to settle a dispute, email should be used to plan a face-to-face conversation. And a leader should take pains to ensure the discussion does not unfold in peoples’ inboxes.

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Subject line: Meeting to discuss [issue at hand; “new office layout”]

Hi Samantha, Jon and Reed,

I know there’s been a lot of chatter about our new office layout and where your desks will be located.

Rather than hold the conversation over email, I want us to meet face to face and find compromise on the office layout. I’m confident we can do so as a group.

Let’s meet in the conference room at 2 p.m. today.

Thanks,

– Leader’s first name

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Deeper insight

DO NOT try to hold a dialogue among multiple parties over email. It’s an effective way to solve problems and won’t reflect well on your leadership style.

Put the necessary parties in a room together and make everyone agree to a plan that’s fair. Bottom line: don’t let problems fester. Deal with them as they arise and move on.

This column first appeared on DannyhRubin.com.

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Danny Rubin is an award-winning author and speaker on business communication skills. His book, Wait, How Do I Write This Email?, is a collection of 100+ templates for networking, the job search and LinkedIn. Visit DannyHRubin.com to read more of his blog posts and connect with him on Twitter.