Rigid Tactical is seeking highly qualifiedInternational Engagement & Administrative Support Subject Matter Experts (SMEs) to join the USSOCOM J3-I Support Cell. The J3-I Support Cell plans, coordinates, and executes numerous high-profile multilateral events and multinational conferences each year. Due to the significant volume and executive level of these events, this position provides critical support for research, planning, drafting, staffing of official documents/correspondence, itinerary development, and seamless execution. Additionally, this role delivers unique, high-standard administrative and onboarding support to assigned international military personnel and their families.
Employment is contingent upon contract award.
- Location MacDill, AFB, Tampa FL
- Clearance - TS/ SCI eligible
Qualifications/ Requirements
- Clearance: Active Top Secret / SCI clearance required.
- Executive Support Background: Proven experience providing administrative or protocol support to flag-level officers, senior military leaders, or foreign dignitaries within a Joint, Combatant Command, or Service HQ environment.
- Event Logistical Mastery: Demonstrated experience planning and executing large-scale, multilateral military conferences, symposia, or international visits.
- Systems Familiarity: Experience using enterprise tracking and scheduling tools (e.g., HQ Visit Tracker, Foreign Visit System/FVR pipelines, Long Range Calendars).
- Diplomatic Protocol: Exceptional written and oral communication skills, with a refined understanding of military customs, courtesies, and international diplomatic protocol.
Duties / Responsibilities
- Key Leader Engagements: Provide SME support to the J3-I Support Cell for the planning, coordination, and execution of all bilateral and multilateral key leader engagements (KLEs).
- Conference Management: Support the end-to-end planning, coordination, and execution of multinational events, executive-level conferences, and symposia. This includes preparing official invitations, schedules, and agendas.
- Documentation & Reporting: Capture detailed notes and prepare official read-outs for multinational events; coordinate and diligently follow up on action items as required.
- Briefings & Updates: Provide comprehensive conference updates to internal and external meetings, including updating master calendars, meeting slides, and other specialized briefing materials.
- Correspondence Quality Control: Prepare and review executive correspondence-including collaborative reviews with partner nation personnel-to ensure absolute accuracy of content and an error-free presentation.
- Command Group Support: Conduct research and coordination necessary to develop formal conference invitations, letters of congratulations, thank-you notes, and other executive correspondence for the USSOCOM Command Group.
- Engagement Tracking: Maintain constant awareness of international engagements across the Command by monitoring and providing inputs to information tools, such as J3-I and Command calendars, the Commanders Action Group (CAG), Engagement Tracker, Long Range Calendars, and the HQ Visit Tracker.
- Directory Management: Maintain a master directory of international SOF key leaders and contacts. Conduct research to develop, manage, and update contact information across the USSOCOM and international SOF enterprise to enable rapid and accurate information exchange.
