NEWMARK

Transaction Manager

NEWMARK • $90K — $100K *
San Jose, CA 95123In-Person
Real Estate & Construction
5 - 7 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • Bachelor's degree in business, real estate, finance, economics, marketing, or a related field preferred.
  • Minimum of 5 years in commercial real estate brokerage, transaction support, or related fields.
  • Real Estate License required; must obtain within 90 days of hire.
  • Strong communication skills for professional interactions with executives and clients.
  • Exceptional organizational and project-management abilities to handle multiple tasks with accuracy.
  • Proficiency in Microsoft Office and client-service tools; familiarity with CRM and transaction management tools.
  • Experience with AI tools for improving efficiency in research and analysis.

Responsibilities

  • Provide daily support to a top-performing brokerage executive and their team.
  • Assist with client calls, meetings, negotiations, and other transaction activities.
  • Attend property tours and client meetings to interface with stakeholders directly.
  • Maintain accurate and organized files according to company procedures.
  • Monitor a real estate project-tracking system to ensure timely completions and follow-ups.
  • Prepare reports and materials as needed for client interactions and presentations.
  • Support business development efforts through prospect research and CRM tracking.

Benefits

  • Industry-leading parental leave policy up to 16 weeks.
  • Generous healthcare options to support employee well-being.
  • Bright Horizons back-up care program for dependents.
  • Generous paid time off to promote work-life balance.
  • Education reimbursement for professional development.
  • Referral program to incentivize employee networking.
  • Opportunities to connect and network within the industry.
Full Job Description
Job Description:

Newmark is seeking a highly organized, proactive and client-focused professional to support a top-producing brokerage executive in Newmark's Silicon Valley/San Jose office. This position will be a key part of the executive's expanding team, which specializes in agency leasing and tenant representation.

The successful candidate will provide transaction coordination, client-service and business-development support. The role requires a professional who can manage multiple priorities, maintain a high level of accuracy and follow-through, and serve as an effective extension of the executive's team both in and outside the office.

Essential Job Duties:
  • Provide direct day-to-day support to a top-producing brokerage executive and the executive's growing agency leasing and tenant-representation team.
  • Support client calls, meetings, negotiations and other transaction-related activities.
  • Attend property tours, client meetings and other business activities as needed; interface directly with clients, prospects, landlords, tenants, vendors and internal partners as an extension of the executive's team.
  • Maintain complete, accurate and well-organized transaction, listing and required form files in accordance with company procedures and applicable requirements.
  • Monitor and maintain a real estate project-tracking system to ensure timely transaction completion; track key deadlines, deliverables, approvals and follow-up items.
  • Prepare, update, collate and package reports and other materials as instructed by the team.
  • Assist with client report writing, presentations and client account management.
  • Conduct research, analytics and data mining related to market activity, properties, ownership, tenants, development, clients and business opportunities.
  • Continually stay informed of local, national and global real estate trends, market developments, technology and innovation relevant to clients and the team's business.
  • Support business-development efforts, including prospect research, CRM and pipeline tracking, pursuit materials, client events, industry events and follow-up communications.
  • Provide sales support for key pursuits and business-development activities, including support for major client presentations.
  • Prepare mapping and workflow analyses as appropriate to support transactions, client service and business development.
  • Work with in-house proprietary technology and analytical toolkits, as well as client-service and project-management tools.
  • Use AI-enabled tools to improve research, communication, reporting, analysis and workflow efficiency; ability to build and maintain customized AI agents and dashboards is preferred.
  • Perform administrative functions and prepare professional communications as required.
  • May perform other duties as assigned.

Skills, Education and Experience:
  • Bachelor's degree in business, real estate, finance, economics, marketing or a related field preferred.
  • Minimum of 5 years of relevant experience in commercial real estate brokerage, transaction coordination, client service, executive support, business development or a similarly fast-paced professional-services environment.
  • Real Estate License Required - may obtain within 90 days of hire.
  • Strong written, verbal and interpersonal communication skills; ability to interact professionally and confidently with senior executives, clients, prospects and internal stakeholders.
  • Exceptional organizational, project-management and follow-through skills, with the ability to manage multiple assignments and deadlines with accuracy and discretion.
  • Proficiency with Microsoft Office and client-service tools, including PowerPoint, Excel, Word and Outlook. Experience with CRM, transaction-management, project-tracking, mapping and presentation tools is preferred.
  • Proficiency using AI tools for research, drafting, analysis and workflow improvement. Experience building customized AI agents and dashboards is preferred.

Benefits and Perks:
  • Industry leading Parental Leave Policy (up to 16 weeks).
  • Generous healthcare.
  • Bright Horizons back-up care program.
  • Generous paid time off.
  • Education reimbursement.
  • Referral Program.
  • Opportunities to network and connect.

Benefits/perks listed may vary depending on the nature of your employment with Newmark and the job location.

Salary Range: $90,000 - $100,000

Working Conditions: Normal working conditions with the absence of disagreeable elements

Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

About NEWMARK

Newmark designs, builds and sells single-family homes in five major markets within the Southwest and Southeast United States, including Houston, Austin, Dallas/Fort Worth, Miami/Ft. Lauderdale and, most recently, Nashville. Each of these markets has experienced population and job growth above the national average over the past several years. The Company operated in 49 subdivisions in these metropolitan areas, and had 444 homes under construction at December 31,1997. In addition, as of December 31, 1997, the Company owned or had under option contract 2,020 lots available for future growth. The Company is also actively engaged in residential land acquisition and development, which enables it to provide lots for its homebuilding operations.

NEWMARK Careers

Joining NEWMARK offers a unique opportunity to become part of a dynamic team that drives innovation and leadership in the industry. NEWMARK, a leader in its field, is renowned for fostering professional growth and embracing diversity through comprehensive diversity training programs.

Explore Job Opportunities

NEWMARK is constantly seeking skilled professionals eager to contribute to a team that values innovation and expertise. With a variety of job opportunities available, candidates can find positions that match their skills and career aspirations. NEWMARK is committed to hiring top talent to maintain its status as an industry leader.

Experience Professional Growth

At NEWMARK, career growth is not just a possibility, but a priority. The company supports its team members with resources and opportunities to advance professionally. Through targeted leadership programs and regular skills development workshops, employees at NEWMark are equipped to take on new challenges and elevate their careers.

Internship Programs

For those starting their careers, NEWMARK’s internship programs offer a gateway into the industry with hands-on experience and valuable networking opportunities. Interns at NEWMARK gain insights into the company’s operations and contribute to meaningful projects, setting a solid foundation for future employment.

Cultivating a Diverse and Inclusive Culture

NEWMARK is dedicated to creating an inclusive environment where diversity is celebrated. The company’s commitment to diversity training ensures that all team members feel valued and understood. NEWMARK’s culture is one of its greatest strengths, fostering a workplace where innovation thrives through diverse perspectives.

Benefits and Perks

Employees at NEWMARK enjoy a comprehensive benefits package that supports both their professional and personal lives. From health and wellness programs to flexible working arrangements, NEWMARK ensures that team members have what they need to succeed.

Join the NEWMARK Team

NEWMARK is actively hiring and looking for individuals who are passionate, curious, and driven. Explore open positions, submit a resume, and prepare for an interview process designed to identify true potential. NEWMARK values solution-driven team players who are ready to contribute to the company’s success.

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Learn more about NEWMARK
Size
251 employees
Industry
Real Estate & Construction
* Ladders Estimates

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