Help Build the Foundation for Exceptional HiringThe Talent Acquisition Program Coordinator plays a critical role in supporting the operational success of OCHIN's Talent Acquisition function. This position serves as a key partner to recruiters, hiring leaders, HR, HRIS, and external vendors by coordinating recruiting activities, maintaining hiring data and reporting, supporting process improvements, and helping ensure a seamless candidate experience.
The ideal candidate is highly organized, detail-oriented, and thrives in a collaborative environment where they can balance multiple priorities and support a variety of Talent Acquisition initiatives. Through reporting and analytics, project coordination, vendor support, interview logistics, training coordination, and continuous improvement efforts, this role helps build the foundation that enables OCHIN to attract, engage, and hire top talent.
What You'll DoReporting & Analytics- Update and maintain Talent Acquisition reports and dashboards, including headcount, open positions, hiring activity, and recruiting progress.
- Compile and distribute recruiting metrics, hiring updates, and status reports.
- Assist with data validation and reporting accuracy.
- Track hiring activity and provide reporting support for leadership meetings.
- Support analysis of recruiting trends and hiring outcomes.
Process Improvement & Project Support- Document recruiting workflows and maintain process documentation.
- Identify process inefficiencies and gather feedback from recruiters and hiring managers.
- Partner with HRIS to support process improvement and automation initiatives.
- Assist with testing and implementation of process enhancements.
- Track project milestones, action items, and deliverables.
- Support the Head of Talent Acquisition with departmental projects and strategic initiatives.
Vendor & Recruiting Resource Coordination- Monitor and track vendor utilization.
- Serve as a point of contact for recruiting vendors and external partners.
- Coordinate vendor communications and support activities.
- Assist with tracking vendor effectiveness and usage trends.
- Support administration of recruiting resources and external partnerships.
Interview & Candidate Experience Coordination- Coordinate interview scheduling for priority and hard-to-fill positions.
- Manage interview logistics and communications between candidates, recruiters, and hiring teams.
- Assist with candidate communications throughout the hiring process.
- Ensure interview schedules, materials, and documentation are organized and accessible.
- Support initiatives aimed at enhancing the candidate experience.
Recruiter Enablement & Team Support- Coordinate Talent Acquisition team meetings, training sessions, educational opportunities, and knowledge-sharing activities.
- Maintain meeting notes, action items, and follow-up activities to support team accountability and project progress.
- Maintain team resources, templates, guides, and process documentation.
- Assist with onboarding activities for new Talent Acquisition team members.
- Communicate updates related to recruiting processes, tools, and resources.
- Track participation in team training and development activities.
Requirements
What You BringRequired Qualifications- Bachelor's degree or equivalent combination of education and relevant experience preferred.
- Experience supporting recruiting, human resources, talent acquisition operations, program coordination, or related administrative functions preferred.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Exceptional attention to detail and commitment to data accuracy.
- Strong written and verbal communication skills.
- Ability to work independently in a remote environment while collaborating effectively across teams.
- Experience coordinating projects, meetings, schedules, and program activities.
Technical Skills- Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and Teams.
- Experience creating and maintaining reports, spreadsheets, and presentations.
- Familiarity with HRIS, applicant tracking systems (ATS), or workforce-related systems preferred.
- Ability to learn new systems, tools, and processes quickly.
- Comfortable working with data, reporting, and documentation.
Success in This RoleSuccessful candidates will be highly organized, proactive, and service-oriented, with a passion for supporting operational excellence. They enjoy solving problems, improving processes, coordinating multiple moving parts, and helping teams work more effectively. They understand that great hiring experiences are built through strong organization, communication, and operational support.
Physical Requirements/Work Environment- Constant interpersonal skills, teamwork, and customer service. Frequent creativity, mentoring, presentations/teaching. Occasional decision making and independent judgment or action.
- Reading, speaking, writing, and understanding English.
- While performing the duties of the job, the employee is regularly required to sit for long periods of time; stand and walk; use hands to finger, handle or feel; reach with hands and arms.
- This position requires a virtual home-office environment, working remotely.
- The role routinely uses standard office equipment such as computers and mobile devices.
- Travel is required to support OCHIN's business requirements for Go-Live installations or training which may require travel by air, vehicle, or train.
Work Location and Travel RequirementsOCHIN is a 100% remote organization with no physical corporate office location. Employees work remotely from home and many of our positions also support our member organizations on-site for new software installations. Nationwide travel is determined based on OCHIN business needs. Please inquire during the interview process about travel requirements for this position.
Work from home requirements are:
- Ability to work independently and efficiently from a home office environment
- High Speed Internet Service
- It is a requirement that employees work in a distraction free workplace
- Travel required up to 20% nationally for on-site Go Live support based on business requirements for OCHIN
- (OR) Travel may be required nationally based on business requirements for OCHIN
We offer a comprehensive range of benefits. See our website for details: https://ochin.org/career
Work AuthorizationCandidates must be legally authorized to work in the United States on a permanent basis at the time of application.
This position is not eligible for employment visa sponsorship now or in the future. OCHIN does not provide sponsorship for employment-based visas or transfers of existing employment-based visas.
Base Pay OverviewOCHIN uses broadened pay ranges to support equitable and market-aligned compensation practices. Pay information by position level is listed below. The final offer will be based on a variety of factors, including relevant skills, certifications, education, experience, training, responsibilities, internal equity, and market data.
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Salary Description
Min: $56,347; Mid: $84,521; Max: $112,695
