We are currently looking for qualified candidates for our Staff Accountant - Accounts Payable role. This position reports to the Accounting Manager and is a Regular, Full Time, Non-exempt role with an hourly range of $38.49 to $41.39 with full benefits.
Primary Objective: The Staff Accountant, Account Payable, will input accounts payable, credit cards expenses, petty cash, and all expense reports, pay all invoices, reconcile cash, and perform other general ledger accounting tasks as needed, to support the month or year-end close.
ESSENTIAL FUNCTIONS / RESPONSIBILITIES- Follow all established policies and guidelines for new vendor account setup in MIP accounting system.
- Input monthly accounts payable expenses into MIP fund accounting system, properly coding the expenses based on funding sources:
- Review, verify and process vendor invoices.
- Match invoices with purchase orders or receipts.
- Enter department allocations for utilities, insurance and other shared costs.
- Enter allocation of costs to grants following grant budgets.
- Identify and reconcile discrepancies on vendor invoices before processing payment.
- Prepare A/P voucher package, and attach supporting documents, including purchase orders and requisitions for approval.
- Prepare expense reports and reimbursements.
- Prepare checks for payment of invoices, credit card activities, petty cash reimbursements and other employee reimbursements and payments.
- Ensure timely processing and payments of vendor invoices in accordance with MNHC's established policies and GAAP rules.
- Prepare monthly AP aging report and ensure MNHC's AP cutoff of the 5th business day of each month for prior month's transactions.
- Maintain accurate accounts payable records and files.
- Reconcile petty cash and change funds across all MNHC's departments monthly.
- Support audits by providing required documentation.
- Communicate with vendors regarding payment inquiries.
- Perform other duties as assigned by the Accounting Manager.
CORE COMPETENCIESTechnical- Strong analytical, problem-solving, and critical thinking skills.
- Strong financial management skills.
- Detail-oriented and meticulous about financial reporting to ensure accurate financial statements.
- Maintain a high level of integrity and handle confidential and sensitive financial information with discretion.
- Stay current on regulatory compliance and related requirements.
- Multitask and prioritize effectively.
Communication- Exemplary communication skills, including active listening and clear written and verbal communication on accounting-related matters.
- Excellent customer service skills.
- Develop and maintain relationships, build credibility, and foster trust.
- Strive to understand the needs of other departments and vendors.
- Professional in appearance and demeanor toward all members of the accounting team and MNHC at large.
Safety- Take immediate action to correct any unsafe situation.
- Follow proper procedures to ensure personal safety and that of team members.
Teamwork- Work collaboratively with diverse individuals, including vendors, employees, providers, and agencies, promoting a team approach to problem-solving.
- Treat all staff and vendors with dignity, respect, and appreciation for cultural differences.
- Understand and embrace the mission and strategic initiatives of the organization.
MINIMUM QUALIFICATIONS- Five years of general accounting experience.
- Knowledge of specialized reporting requirements and procedures in the preparation of accounting records and financial statements.
- Proficiency in Microsoft Office, particularly Excel.
- Experience with fund accounting software, preferably MIP or Sage 100.
- Proficiency with general office equipment, including printers, copiers, and fax machines.
- Knowledge of HIPAA and HITECH regulations.
- Ability to compile and analyze data and prepare summary reports using automated systems, databases, spreadsheets, graphs, and word processing programs.
PREFERRED QUALIFICATIONS- Bachelor's degree from an accredited college or university in Accounting or Finance.
- Spanish language skills.
- Knowledge of healthcare and FQHC operations, including operating principles, guidelines, and bylaws
To learn more about our organization, please visit our website at www.mnhc.org. We offer a full range of benefits which includes the following:
- 401(k) retirement savings plan includes a company contribution
- Vacation: 2 weeks annually
- Paid educational leave: 40 hours annually
- Medical insurance: zero out-of-pocket expense
- Dental and vision insurance provided at no cost to the employee
- Life insurance includes a free basic policy with an optional voluntary plan
- Paid time off includes 12 paid holidays, a birthday holiday, two floating holidays and 12 sick days per year
- Flexible spending accounts for health and dependent care expenses
- Commuter benefits
As a condition of employment, all candidates are required to meet specific immunization standards. Documentation of current immunizations, including Varicella, TDAP, COVID-19, MMR, and Hepatitis B, as well as TB test results valid within the last two (2) years must be submitted before the start date. Failure to provide this documentation may result in a delayed start or withdrawal of the job offer.
