Texas Tech University

Sr Program Director

Texas Tech University • $100K — $120K *
Lubbock, TX 79424In-Person
Education, Government & Non-Profit
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Bachelor's degree in related field or specialization.
  • 5+ years of administrative and technical experience.
  • Strong organizational skills with attention to detail.
  • Ability to manage multiple projects simultaneously.
  • Excellent communication and customer service skills.

Responsibilities

  • Oversees administrative operations for departmental programs.
  • Maintains accuracy of credentialing files and deadlines.
  • Schedules and manages recruitment activities with senior leadership.
  • Assists in faculty contract management and evaluations.
  • Monitors budgets and prepares financial reports.
  • Coordinates departmental projects from planning to implementation.
  • Drafts professional communications and executive reports.

Benefits

  • Opportunity to work in a specialized project environment.
  • Engagement with faculty and senior leadership.
  • Exposure to strategic planning and decision-making processes.
  • Development of comprehensive administrative skills.
  • Flexibility to lead special projects and responsibilities.
Full Job Description
Position Description

Performs administrative duties in the management and coordination of a large specialized project and program. Performs varied and complex administrative duties requiring independent judgment and the application of established policies and procedures. May provide supervision and direction to clerical, paraprofessional or professional staff members.

Major/Essential Functions

  • Coordinates and oversees administrative operations for assigned departmental programs. Independently prioritizes work, manages multiple concurrent projects, develops operational workflows, and ensures the timely completion of departmental initiatives.
  • Coordinates staff that they oversee with faculty credentialing, reappointments, payer enrollment, privileging, licensure renewals, DEA registrations, board certifications, and hospital credentialing requirements. Maintains accurate credentialing files, monitors expiration dates, and ensures all credentialing activities are completed within required deadlines with minimal deficiencies.
  • Coordinates recruitment activities with the Senior Clinical Administrator, including interview scheduling for faculty appointments. Ensures all required documentation is completed accurately and on schedule while providing excellent customer service to candidates and faculty.
  • Assists the Sr Clinical Admin with faculty contracts, annual evaluations, promotion and tenure documentation, memorandum of appointments, outside employment requests and other Faculty Affairs processes.
  • Ensure compliance with institutional policies and deadlines.
  • Assists with budget monitoring, reconciliation, purchasing, expense tracking and financial reporting for the Chair, Vice Chair and Sr Clinical Admin.
  • Coordinates departmental projects from planning through implementation.
  • Develops project timelines, tracks milestones, identifies barriers, and communicates project status to leadership.
  • Completes projects within established deadlines while maintaining quality standards.
  • Assists departmental leadership in strategic planning initiatives, operational assessments, and implementation of organizational priorities. Collects and analyzes data, prepares reports, and develops recommendations to support informed decision-making.
  • Coordinates departmental committees, advisory groups, and leadership meetings. Develops agendas, prepares meeting materials, records minutes, tracks action items, and follows up to ensure completion of assigned tasks.
  • Serves as the administrative liaison with faculty, hospital partners, community organizations, government agencies, vendors and institutional departments.
  • Drafts correspondence, presentations, reports, policies, and executive communications. Communicates professionally with internal and external stakeholders while maintaining confidentiality and exercising discretion.
  • Serves as a resource for faculty, staff trainees, and external partners by responding to inquiries, resolving operational issues, and providing guidance regarding departmental procedures and institutional policies.
  • Coordinate all executive travel, including flights, lodging, rental cars, itineraries, conference registrations and event details. Add all travel details to the calendar, including confirmation numbers and travel blocks. Compile and submit complete travel packets to the Travel Coordinator in a timely and accurate manner. Upload associated itineraries, receipts, and documentation to digital folders. Confirm logistics with event and institutional representatives when needed. Prepare briefing documents for travel (agenda, bios, speaking notes, slide decks).
  • Manage and help maintain meetings, calls and commitments for department leadership. Coordinate internal/external meetings, speaking engagements, and clinic coverage. Maintain updated calendar blocks for travel, holidays, family commitments, school breaks, remote work periods, conferences, and post-call days. Ensure all urgent meetings are escalated immediately. Protect executive time; prevent scheduling conflicts across all academic, clinical and administrative responsibilities. Maintain the Chair's private patient schedule. Ensure Friday schedule rotation is accurate and vetted with the Chair annually.


Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

Occasional Duties

  • Preforms additional duties and special projects as assigned by departmental leadership. Demonstrates flexibility and willingness to assume additional responsibilities to meet departmental objectives.


Required Qualifications

Bachelor's degree in the area of specialization or closely related field. Five years of related administrative and technical experience. Additional job related education may be substituted for the required experience on a year-for-year basis.

About Texas Tech University

Texas Tech University Careers

Join the vibrant team at Texas Tech University, a leading educational institution known for its commitment to innovation, leadership, and professional growth. Texas Tech University offers a plethora of job opportunities that pave the way for both personal and professional development in a diverse and inclusive environment.

Explore Career Opportunities

Texas Tech University is actively seeking passionate, creative, and solution-driven team players for various positions across the institution. With a focus on fostering a culture of innovation and leadership, Texas Tech University is the perfect place to advance a career while contributing to the education sector.

Professional Growth and Development

At Texas Tech University, career growth is paramount. The institution provides unmatched benefits and diversity training programs designed to enhance skills and prepare employees for leadership roles. Whether it's through advanced training workshops or direct mentorship, team members are equipped with the resources needed to succeed.

Internship Programs

Texas Tech University offers robust internship programs that allow students and recent graduates to gain hands-on experience in their field of study. These internships are a cornerstone of the university's commitment to professional development, providing a platform for practical learning and networking opportunities that are critical in today’s job market.

Inclusive and Supportive Culture

The culture at Texas Tech University is built on a foundation of respect and inclusivity, ensuring all team members can thrive. The university champions diversity, encouraging a broad spectrum of perspectives and ideas in every aspect of campus life.

Networking and Job Placement

With a vast network of alumni and professionals within various industries, Texas Tech University facilitates a rich networking environment that can lead to substantial job opportunities and career advancements. The Careers team at Texas Tech University assists students and alumni in crafting compelling resumes and preparing for interviews, ensuring they are ready to take the next steps in their professional journeys.

Join the Team

Explore the various open positions at Texas Tech University that match your skills and interests. Texas Tech University is hiring individuals who are curious, driven, and eager to make an impact. Check out the latest job listings and find the position that aligns with your career aspirations.

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Texas Tech University is not just an educational institution; it's a place where careers are nurtured, and futures are built. Join the team today and be part of a community that values growth, leadership, and innovation.
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* Ladders Estimates

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